SPECIAL MEETING - October 24, 2017
BE IT REMEMBERED, that on this 24th day of October A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 24, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with the exception of Consent Agenda Items. 3.B. and 3.A.A. to be pulled for discussion.
Vote: 4 - 0 – Unanimously
1.
AI-62242
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-62247
Presentation of Fund Information Report
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-62135
2017 - Human Resources (1100)
Attachments:
B.
AI-62227
2017- CO2014- Pct4 Brewster Park (1345)
Valde Guerra clarified that the certificates of obligation should be series 2017.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Valde Guerra clarified that the certificates of obligation should be series 2017.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-62217
2017 - Pct 2 Parks (1100)
Attachments:
D.
AI-62218
2017 - CW Mech Shop (1200)
Attachments:
E.
AI-62225
2017 - Pct 2 Sanitation (1100)
Attachments:
F.
AI-62216
2017 - Pct 2 Adm (1200)
Attachments:
G.
AI-62224
2017 - Adult Detention Center (1100)
Attachments:
H.
AI-62186
2017 - 370th DC (1100)
Attachments:
I.
AI-62183
2017 - Constable Pct. #2 (1100)
Attachments:
J.
AI-62189
2017 - Public Affairs (1100)
Attachments:
K.
AI-62200
2017 - Constable Precinct 4 (1100)
Attachments:
L.
AI-62210
2017 - Child Protection Court (1100)
Attachments:
M.
AI-62228
2017 - Pct 1 Adm (1200)
Attachments:
N.
AI-62181
2017 - Pct 1 Parks (1100)
Attachments:
O.
AI-62165
2017 - Pct 1 R&B (1200)
Attachments:
P.
AI-62167
2017 - Pct 1 Sanitation (1100)
Attachments:
Q.
AI-62163
2017- Pct. 3 Sanitation (1100)
Attachments:
R.
AI-62156
2017 - Health & Human Services Dept. / Clinics (1100)
Attachments:
S.
AI-62184
2017 - Health & Human Services Dept./ MAC (1293)
Attachments:
T.
AI-62157
2017 - Treasurer's Office (1100)
Attachments:
U.
AI-62158
2017 - Constable Pct. #2 (1285)
Attachments:
V.
AI-62154
2017 - Facilities Management (1100) Cty Wide Acct.
Attachments:
W.
AI-62153
2017 - Health & Human Services Dept. / Health Adm (1100)
Attachments:
X.
AI-62160
2017 - Auditor's Office (1100)
Attachments:
Y.
AI-62161
2017 - 430th District Court (1100)
Attachments:
Z.
AI-62166
2017 - Texas A&M AgriLife Extension Service (1100)
Attachments:
AA.
AI-62150
2018 - D.A. CJD VAP (1281)
Correction: Should be D.A. CJD BPU
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Correction: Should be D.A. CJD BPU
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
BB.
AI-62172
2017 - Tax Office (1100)
Attachments:
CC.
AI-62129
2017 - Planning Dept. (1100)
Attachments:
DD.
AI-62130
2017 - Elections (1100)
Attachments:
EE.
AI-62133
2017 - CC#8 (1100)
Attachments:
FF.
AI-62127
2017 - Fire Marshal (1100)
Attachments:
GG.
AI-62140
2017 - Fire Marshal (1100)
Attachments:
HH.
AI-62146
2017 - Tax Office (1246)
Attachments:
II.
AI-62149
2017 - 93rd DC (1100)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-62209
Pct. 4:
Approval of 2017 interdepartmental transfer from Pct. 4 Road Maint (007) to Administration (005) in the amount of $1,056.90 to fund plotter expenditures.
Approval of 2017 interdepartmental transfer from Pct. 4 Road Maint (007) to Administration (005) in the amount of $1,056.90 to fund plotter expenditures.
Attachments:
B.
AI-62180
Co Comm (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Co Comm in the total amount of $10,000.00.
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Co Comm in the total amount of $10,000.00.
Attachments:
C.
AI-62178
General Litigation (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to General Litigation in the total amount of $76,000.00.
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to General Litigation in the total amount of $76,000.00.
Attachments:
D.
AI-62179
Co Wide Law Enf (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Co Wide Law Enf in the total amount of $11,000.00.
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Co Wide Law Enf in the total amount of $11,000.00.
Attachments:
E.
AI-62177
Nuisance Abatement Prg (1100):
Approval of 2017 interdepartmental transfer from Co Wide Adm-Contingency to Nuisance Abatement Prg in the amount of $240.05.
Approval of 2017 interdepartmental transfer from Co Wide Adm-Contingency to Nuisance Abatement Prg in the amount of $240.05.
Attachments:
F.
AI-62137
Pct 2 Yuma Ave Ext Prj (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Valle Vista Rd Project to Pct 2 Yuma Ave Ext Project in the amount of $1,800.00 to fund project expenditures.
Approval of 2017 interdepartmental transfer from Pct 2 Valle Vista Rd Project to Pct 2 Yuma Ave Ext Project in the amount of $1,800.00 to fund project expenditures.
Attachments:
5.
Planning Department:
A.
AI-62159
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-62022
District Clerk Fee report for the month of September 2017 $442,729.66
Attachments:
7.
Executive Office:
A.
AI-62134
Approval of Right of Way Permits:
North Alamo Water Supply Corporation:
1). M.A. Subdivision; Weslaco, TX; Proposing a bore, 12 inch casing to install a fire hydrant and will install a 6" waterline, from the centerline of Mile 11N go South 1,415 feet. Will bore Mile 4.5 from East to West and
2). Proposing a 2" waterline install a 3/4" meter service, centerline of Mile 11N go south 1,525 feet.
Adalia Elizondo for Sharyland Water Supply:
1). To Bore road 180 lnf South of Margot Drive on Unnamed County Road Westside of La Homa Road within City of Mission, TX ETJ.
North Alamo Water Supply Corporation:
1). M.A. Subdivision; Weslaco, TX; Proposing a bore, 12 inch casing to install a fire hydrant and will install a 6" waterline, from the centerline of Mile 11N go South 1,415 feet. Will bore Mile 4.5 from East to West and
2). Proposing a 2" waterline install a 3/4" meter service, centerline of Mile 11N go south 1,525 feet.
Adalia Elizondo for Sharyland Water Supply:
1). To Bore road 180 lnf South of Margot Drive on Unnamed County Road Westside of La Homa Road within City of Mission, TX ETJ.
Attachments:
B.
AI-62138
Approval of 457 plan hardship withdrawal requests for employee #114723 & 094471
8.
Membership Dues/Certifications:
A.
AI-62194
389th DC:
Requesting approval to pay the Texas Association for Court Administration (TACA) membership dues in the amount of $75.00 for Ailynn Galvan, Assistant Court Coordinator, whom will be attending the 41st Annual TACA Education Conference, and the registration fee of $400 will include the membership fee, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the Texas Association for Court Administration (TACA) membership dues in the amount of $75.00 for Ailynn Galvan, Assistant Court Coordinator, whom will be attending the 41st Annual TACA Education Conference, and the registration fee of $400 will include the membership fee, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-62197
County Court #6:
Requesting approval to pay the Texas Association for Court Adm. membership dues in the amount of $75.00 for, Raquel Nevarez with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the Texas Association for Court Adm. membership dues in the amount of $75.00 for, Raquel Nevarez with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
AI-62198
County Court #2:
Requesting approval to pay the Texas Association for Court Adm. membership dues in the amount of $75.00 for Maria Elena Banning, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the Texas Association for Court Adm. membership dues in the amount of $75.00 for Maria Elena Banning, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
AI-62201
398th DC:
Requesting approval to pay the Texas Association for Court Adm. membership dues in the amount of $75.00 for Francisco Fuentes and Maribel Reyna, in the total amount of $150.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the Texas Association for Court Adm. membership dues in the amount of $75.00 for Francisco Fuentes and Maribel Reyna, in the total amount of $150.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
E.
AI-62204
Indigent Defense:
Requesting approval to pay membership dues of $75.00 for Roberto Vega's membership with the Texas Association for Court Administration,with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues of $75.00 for Roberto Vega's membership with the Texas Association for Court Administration,with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
F.
AI-62207
92nd DC:
Requesting approval to pay the Texas Association for Court Adm. membership dues in the amount of $75.00 for Ana Judith De la Paz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor
Requesting approval to pay the Texas Association for Court Adm. membership dues in the amount of $75.00 for Ana Judith De la Paz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor
G.
AI-62142
District Attorney (1100):
Requesting approval to pay 2017 membership due to the Texas District & County Attorneys Assosciation (TDCAA) for several District Attorney's Office employees in the total amount of $2,845.00. (Requistion #360055), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Requesting approval to pay 2017 membership due to the Texas District & County Attorneys Assosciation (TDCAA) for several District Attorney's Office employees in the total amount of $2,845.00. (Requistion #360055), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Attachments:
H.
AI-62143
Jail (1100):
Requesting approval to pay 2017 membership dues to the Texas Jail Association for Chief Roy A. Quintanilha and Captain Belinda Madrigal in the amount of $30.00 each (requisition no. 359999) with authority for the County Treasurer to issue check after auditing
procedures are completed by County Auditor.
Requesting approval to pay 2017 membership dues to the Texas Jail Association for Chief Roy A. Quintanilha and Captain Belinda Madrigal in the amount of $30.00 each (requisition no. 359999) with authority for the County Treasurer to issue check after auditing
procedures are completed by County Auditor.
Attachments:
I.
AI-62145
Jail (1100):
Requesting approval to pay 2017 membership dues to the American Jail Association for Captain Adalberto Ruben Hinojosa in the amount of $48.00 (requisition no. 360000) with authority for the County Treasurer to issue check after auditing procedures are
completed by County Auditor.
Requesting approval to pay 2017 membership dues to the American Jail Association for Captain Adalberto Ruben Hinojosa in the amount of $48.00 (requisition no. 360000) with authority for the County Treasurer to issue check after auditing procedures are
completed by County Auditor.
Attachments:
J.
AI-62173
DBM:
Requesting approval to pay the 2018 (GFOA) Government Finance Officers Association membership dues for Sergio Cruz, Hidalgo County Budget Officer, in the amount of $150.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2018 (GFOA) Government Finance Officers Association membership dues for Sergio Cruz, Hidalgo County Budget Officer, in the amount of $150.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor.
K.
AI-62040
Fire Marshal:
Requesting approval to pay required certification renewal fees and applicable late fees in the amount of $1,050.00 to the Texas Commission on Fire Protection for Hidalgo County Fire Marshal employees and auxiliary deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor (Requisition # 359703).
Requesting approval to pay required certification renewal fees and applicable late fees in the amount of $1,050.00 to the Texas Commission on Fire Protection for Hidalgo County Fire Marshal employees and auxiliary deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor (Requisition # 359703).
Attachments:
9.
Headstart:
A.
AI-62116
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: September 2017
Attachments:
B.
AI-62117
Approval of Monthly Special Services Report: September 2017
Attachments:
C.
AI-62115
Approval of Monthly Children's Applications Report for Program Year 2017-2018
Attachments:
D.
AI-62114
Approval of Monthly Financial Report: September 2017
Attachments:
10.
Urban County:
A.
AI-62164
Requesting approval of one (1) applicant in the City of San Juan and one (1) applicant in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
11.
Budget & Management:
A.
AI-62025
Report and approval of emergency transfers for the period of Sept. 1, 2017 thru Sept. 29, 2017.
Attachments:
B.
AI-62176
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 1-15, 2017 in the amount of $33,416.37 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on this item.
Attachments:
C.
AI-62175
1. Approval of reimbursement in the amount of $774,749.27 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/05/17 to 10/18/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on this item.
| 10/05-11/17 | $313,469.06 |
| 10/12-18/17 | $461,280.21 |
| TOTAL | $774,749.27 |
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on this item.
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-62136
Ratification of fully executed Change Order No. 4 in connection with contract No. C-16-281-11-15 -Hidalgo County Precinct #2 -YUMA AVENUE EXTENSION PROJECT(from McColl Rd to 0.16 miles east of McColl Rd) as recommended by project inspector, Eugene Palacios and subject to compliance with HB1295 when and if applicable.
Attachments:
B.
AI-61837
Requesting approval for Hidalgo County to participate in the Inter-local Purchasing System, aka T.I.P.S., Contract #2072816, for the lease of fleet vehicles with Enterprise Fleet Leasing and Management Services.
C.
AI-62050
Add/Delete fuel cards/users
1. Hidalgo County Headstart Program - add fuel card users
2. Hidalgo County Adult Probation - delete fuel card user
3. Constable Pct. 3 - add fuel card user
1. Hidalgo County Headstart Program - add fuel card users
2. Hidalgo County Adult Probation - delete fuel card user
3. Constable Pct. 3 - add fuel card user
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of October, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 24, 2017.
Signed this 24th day of OCTOBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of October, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 24, 2017.
Signed this 24th day of OCTOBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy