SPECIAL MEETING - October 31, 2017
BE IT REMEMBERED, that on this 31st day of October A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS October 31, 2017 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Members Palacios and Flores were not present during roll call.
Board Members Palacios and Flores were not present during roll call.
2.
Prayer
Raul Sesin led the courtroom in prayer.
Raul Sesin led the courtroom in prayer.
3.
Open Forum
1) Alberta Ramirez from LUPE petitioned the court to provide translation during the drainage district meeting.
Board Member Joe M. Flores joined the meeting.
1) Alberta Ramirez from LUPE petitioned the court to provide translation during the drainage district meeting.
Board Member Joe M. Flores joined the meeting.
Attachments:
4.
Approval of Consent Agenda
The board moved to approve the entire consent agenda.
The board moved to approve the entire consent agenda.
5.
AI -62301
Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations:
A.) Pct. 1 - Whalen Road Improvements
Partnership project with precinct 1, and the cities of Alamo and Donna. The district is involved with the design project management construction inspection to convert the ditch to a pipe system. The precinct will be doing all the road work, they anticipate to be done in 60 days
B.) Pct. 4 - Kenyon Drain
Project located east of Kenyon Road and Mile 17, this area was affected by the heavy rains in 2015 with homes under water. Sesin presented pictues from before the improvements and after the system improvements. The project was in-house engineered.
C.) Pct. 3 - South Penitas Detention Basin
The foundation for Peñitas design which will extend north to FM 107.
A.) Pct. 1 - Whalen Road Improvements
Partnership project with precinct 1, and the cities of Alamo and Donna. The district is involved with the design project management construction inspection to convert the ditch to a pipe system. The precinct will be doing all the road work, they anticipate to be done in 60 days
B.) Pct. 4 - Kenyon Drain
Project located east of Kenyon Road and Mile 17, this area was affected by the heavy rains in 2015 with homes under water. Sesin presented pictues from before the improvements and after the system improvements. The project was in-house engineered.
C.) Pct. 3 - South Penitas Detention Basin
The foundation for Peñitas design which will extend north to FM 107.
6.
AI -62305
A. Requesting approval of Service Agreement with North Alamo Water Supply Corporation as it relates to water services for Hidalgo County Drainage District No.1 new Administration Building and approval for General Manager to execute.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Pursuant to the Boards approval of Agreement with North Alamo Water Supply Corporation requesting approval of payment in the amount of $9,625.00 for requested services.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Pursuant to the Boards approval of Agreement with North Alamo Water Supply Corporation requesting approval of payment in the amount of $9,625.00 for requested services.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
AI -62316
Requesting approval to issue Notice to Resume Work Order No. 1 to Jimenez Engineering Solutions, LLC dba International Consulting Engineers, related to Construction Contract No. C-HCDD1-17-005-02-21 -.PHARR-MCALLEN SOUTH DRAIN OUTFALL IMPROVEMENTS AT USIBWC MAIN FLOODWAY with authority for General Manager, Mr. Raul E. Sesin, P.E. CFM, to execute Notice. The effective date of Notice will be determined by the date of execution. (Notice to Suspend Order was approved by BOD on AI#-60470 - 07/11/17)
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Sesin stated that the permit has been updated.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Sesin stated that the permit has been updated.
Attachments:
8.
AI -62308
Requesting approval to exercise the District's option to renew the Independent Financial Audit Services Letter of Engagement with Burton McCumber & Cortez, LLP for fiscal years 2017 and 2018 as permitted in the requirements of RFQ# HCDD1-15-012-12-11, with same rates, terms, and conditions. Subject to compliance with HB1295.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
9.
AI -62323
Ratification of the fully executed Change Oder No. 2, in connection with contract No. C-HCDD1-17-015-04-18- Precinct No. 1 Mile 13 1/2 & FM 1015 as recommended and approved by Mr. Raul E. Sesin, PE., CFM, subject to compliance with HB1295 if and when applicable.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
10.
AI -62319
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
B.) Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with On-Call Professional Surveying Services required for Hidalgo County Drainage District Projects on an as needed basis.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreements with the number one (1) ranked firm Quintanilla, Headley & Associates, Inc. for the provisions of On-Call Professional Surveying Services for Hidalgo County Drainage District Projects (on as needed basis).
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
B.) Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with On-Call Professional Surveying Services required for Hidalgo County Drainage District Projects on an as needed basis.
| FIRM NAME: | SCORE: | RANK: |
| Quintanilla, Headley & Associates, Inc | 98 | 1 |
| Rio Delta Engineering | 96 | 2 |
| CVQ Land Surveyors, LLC | 94 | 3 |
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreements with the number one (1) ranked firm Quintanilla, Headley & Associates, Inc. for the provisions of On-Call Professional Surveying Services for Hidalgo County Drainage District Projects (on as needed basis).
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
C.
AI -62312
Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al
No action taken on this item.
No action taken on this item.
12.
Open Session:
A.
Real Estate Acquisition
Board Member Joseph Palacios joined the meeting.
No action taken on this item.
Board Member Joseph Palacios joined the meeting.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
C.
AI -62313
Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al
No action taken on this item.
No action taken on this item.
13.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
14.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
15.
Adjourn
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 31st day of October, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 31, 2017.
Signed this 31st day of OCTOBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 31st day of October, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 31, 2017.
Signed this 31st day of OCTOBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy