SPECIAL MEETING - November 7, 2017
BE IT REMEMBERED, that on this 7th day of November A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING November 7, 2017 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the court were in attendance.
All members of the court were in attendance.
2.
Pledge of Allegiance
Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
3.
Prayer
Raul Sesin led the courtroom in Prayer.
Raul Sesin led the courtroom in Prayer.
4.
Approval of Consent Agenda
The court moved to approve the consent agenda with the exception of Items.10.A. & B. and 11.E. to be pulled for further discussion.
Court proceeded to Item.15.A.4.
The court moved to approve the consent agenda with the exception of Items.10.A. & B. and 11.E. to be pulled for further discussion.
Court proceeded to Item.15.A.4.
5.
District Attorney's Office:
A.
AI-62389
Proclamation declaring the week of November 6, 2017 to November 10, 2017 as Forensic Nurses Week
Hidalgo County Criminal District Attorney Ricardo Rodriguez, Jr. presented a recognition in honor of Forensic Nurses Week. The district attorney acknowledged the tremendous and vital work conducted by the nurses in the Hidalgo County District Attorney’s Office-Special Crimes Unit.
Nurses from Doctor's Hospital at Renaissance were present during to court to accept the proclamation.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Hidalgo County Criminal District Attorney Ricardo Rodriguez, Jr. presented a recognition in honor of Forensic Nurses Week. The district attorney acknowledged the tremendous and vital work conducted by the nurses in the Hidalgo County District Attorney’s Office-Special Crimes Unit.
Nurses from Doctor's Hospital at Renaissance were present during to court to accept the proclamation.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
6.
HIDTA - Task Force:
A.
AI-62341
HIDTA Federal Sharing (1254):
Authorization and approval to reduce appropriations in the amount of $9,463.39.
Commissioner Fuentes stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Authorization and approval to reduce appropriations in the amount of $9,463.39.
Commissioner Fuentes stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
Executive Office:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
No discussions or actions taken on Item.7.A.1 & 2.
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
No discussions or actions taken on Item.7.A.1 & 2.
8.
Human Resources:
A.
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.
AI-62411
Pct. 3 Parks (1100):
1. Approval of the following personnel actions, effective next full pay period 11/13/2017:
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Approval of the following personnel actions, effective next full pay period 11/13/2017:
| Action | Dept./ Prg. | Slot # | Position Title | Current Budgeted Salary | Proposed Budgeted Salary |
| Delete | 123-008 | 0004 | Mechanic II | $29,705.00 | $0.00 |
| Create | 123-008 | 0022 | Maintenance I | $0.00 | $28,239.00 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-62383
WIC (1292):
1. Approval of the following personnel actions, effective next full pay period 11/13/2017:
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of transfer.
Commissioner Fuentes joined the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1. Approval of the following personnel actions, effective next full pay period 11/13/2017:
| Action | Dept./ Prg. | Slot # | Position Title | Proposed Budgeted Salary |
| Create | 350-001 | 0259 | Nutritionist II | $49,597.00 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of transfer.
Commissioner Fuentes joined the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
Urban County:
A.
AI-62421
1.) Approval of a resolution for designation of authorized bonded signatories for the Texas Department of Agriculture (TDA) Texas Community Development Block Grant Funds (TxCDBG) for the following grant:
2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2.) Authorize Hidalgo County Judge to sign any and all documents regarding TDA funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2.) Authorize Hidalgo County Judge to sign any and all documents regarding TDA funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI-62368
Request approval of the Second Amendment to the 2015 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Affordable Homes of South Texas, Inc. (AHSTI) and approval of the addendum with AHSTI.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.
AI-62360
Request approval of the Second Amendment to the 2015 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca and approval of the addendum with Proyecto Azteca
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
10.
Health & Human Services Department:
A.
AI-62279
Presentation of Walk Across Texas Challenge # 14 Winner.
Hidalgo County Health and Human Services Chief Eduardo "Eddie" Olivarez introduced the new HidalGO FIT Wellness Walk Across Texas winners the Drainage District "Walkaholics". The team walked a total of 4,351.8 miles in an eight week period. As a county all teams walked a total of 21,806.33 miles, the next challenge is set for January 8, 2018.
Hidalgo County Health and Human Services Chief Eduardo "Eddie" Olivarez introduced the new HidalGO FIT Wellness Walk Across Texas winners the Drainage District "Walkaholics". The team walked a total of 4,351.8 miles in an eight week period. As a county all teams walked a total of 21,806.33 miles, the next challenge is set for January 8, 2018.
B.
AI-62388
Requesting approval to submit amendment request to the Department of State Health Services to amend the Public Health Preparedness and Response / Epidemiology and Laboratory Capacity grant contract #537-18-0355-00001.
Commissioner Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
C.
AI-62282
Health Dept. - RLSS/LPHS (1293):
Approval and authorization to de-obligate the amount of $36,598.84 RLSS/LPHS Revenues from sub-function 12 and reallocate funds into sub-function 10 to differentiate between state and federal grant funds.
Eduardo "Eddie" Olivarez read the amount of $37,598.84 and not $36,598.84
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval and authorization to de-obligate the amount of $36,598.84 RLSS/LPHS Revenues from sub-function 12 and reallocate funds into sub-function 10 to differentiate between state and federal grant funds.
Eduardo "Eddie" Olivarez read the amount of $37,598.84 and not $36,598.84
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-62345
Health Adm (1100):
Approval of 2017 interdepartmental transfer from Health Clinics to Health Admin. in the amount of $8,029.04 for anticipated expenditures.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Approval of 2017 interdepartmental transfer from Health Clinics to Health Admin. in the amount of $8,029.04 for anticipated expenditures.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
E.
Health Care Funding District:
1.
AI-62249
A. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of November 13, 2017.
Olivarez informed that the figure number provided by the state as of this morning was $18,516,427 however, the state communicated that there was an error made. Now, the calculation could be lower or higher, in addition, there's got to be draw down by the 9th because of the holiday weekend. Olivarez restated that the figure may change up or down, either way there is adequate funding to deal with the change with no impact.
Olivarez suggested approval subject to auditor's review and discussion that the figure will be draw down according to what the state provides.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to auditor's review and discussion that the figure will be draw down according to what the state provides.
Vote: 4 - 0 - Unanimously
B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
C. Approval of 2017 appropriations of funds from the LPPF in the amount to be determined by HHSC.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Olivarez informed that the figure number provided by the state as of this morning was $18,516,427 however, the state communicated that there was an error made. Now, the calculation could be lower or higher, in addition, there's got to be draw down by the 9th because of the holiday weekend. Olivarez restated that the figure may change up or down, either way there is adequate funding to deal with the change with no impact.
Olivarez suggested approval subject to auditor's review and discussion that the figure will be draw down according to what the state provides.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to auditor's review and discussion that the figure will be draw down according to what the state provides.
Vote: 4 - 0 - Unanimously
B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
C. Approval of 2017 appropriations of funds from the LPPF in the amount to be determined by HHSC.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
2.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
No action taken on this item.
No action taken on this item.
F.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
No action taken on this item.
No action taken on this item.
11.
Community Service Agency:
A.
AI-62141
Discussion, consideration, and possible action regarding adoption of the 2018 Comprehensive Energy Assistance Program Service Delivery Plan.
Jaime Longoria explained that this plan is what they use as a road map to administer the $3.6 million of direct services to Hidalgo County residents in terms of energy assistance.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Jaime Longoria explained that this plan is what they use as a road map to administer the $3.6 million of direct services to Hidalgo County residents in terms of energy assistance.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
12.
Elections Administration:
A.
Discussion, consideration and action but not limited to Election updates.
Yvonne Ramon reported the current number of votes as of today, in comparison to 2015. This includes 5 city elections and 1 school election with 37 polling sites. According to Ramon, they have surplus 2015 numbers by 7,000 votes, the current numbers already passes the constitutional total votes. Voters are encouraged to take their voter I.D. as it is still the law, other forms of residence can be use such as utility bills, government documents or any document with name and address.
Yvonne Ramon reported the current number of votes as of today, in comparison to 2015. This includes 5 city elections and 1 school election with 37 polling sites. According to Ramon, they have surplus 2015 numbers by 7,000 votes, the current numbers already passes the constitutional total votes. Voters are encouraged to take their voter I.D. as it is still the law, other forms of residence can be use such as utility bills, government documents or any document with name and address.
B.
AI-62344
Approval of the Election Service Contract between Hidalgo County and La Villa Independent School District for their Special Election to be held on November 7th, 2017.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
13.
Planning Department:
A.
AI-62377
1. Final Approval
a. Border Town No. 2 Subdivision- Pct.4 (Border Town Dev., LLC) (F.M. 2812 & Uresti Road)
No. of Lots: 116 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by storm drainage pipe system discharging to the drain ditch abutting west of development. Detention will be accomplished by widening the existing ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Uresti Road, F.M. 2812 and 5 internal streets.
Commissioner Palacios joined the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
a. Border Town No. 2 Subdivision- Pct.4 (Border Town Dev., LLC) (F.M. 2812 & Uresti Road)
No. of Lots: 116 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by storm drainage pipe system discharging to the drain ditch abutting west of development. Detention will be accomplished by widening the existing ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Uresti Road, F.M. 2812 and 5 internal streets.
Commissioner Palacios joined the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
14.
Budget & Management:
A.
AI-62372
Requesting approval to complete and submit credit application to MBFS USA, LLC for the lease-purchase of machinery and equipment from vendor with authority for County Executive Officer, Valde Guerra, to sign credit application.
Commissioner Cantu stepped away from the meeting.
Sergio Cruz asked approval subject to legal approval. Cruz noted they need to verify that the company doing the financing is within the buy-board.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval subject to legal approval.
Vote: 4 - 0 - Unanimously
Commissioner Cantu stepped away from the meeting.
Sergio Cruz asked approval subject to legal approval. Cruz noted they need to verify that the company doing the financing is within the buy-board.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval subject to legal approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
Budget Appropriations:
1.
AI-62355
Court Reporter (1239):
Approval of 2017 appropriation of funds into Court Reporter account in the amount of $40,000.00 to fund anticipated expenditures.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Approval of 2017 appropriation of funds into Court Reporter account in the amount of $40,000.00 to fund anticipated expenditures.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
2.
AI-62352
Elections Contract §31.100 (1100):
Approval of 2017 appropriation in the amount of $16,208.98 to fund the personnel actions approved on 10/31/17, AI-62294.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval of 2017 appropriation in the amount of $16,208.98 to fund the personnel actions approved on 10/31/17, AI-62294.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
15.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-62332
Acceptance of "donation" of computers, monitors, chairs, printers, bookcase, and filing cabinet by the Hidalgo County Appraisal District to Hidalgo County.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-62403
A. Recommendation by Jacobs, Project Manager (as concurred by legal counsel), for the use of the Construction Manager-At-Risk (CMAR) construction delivery method through the two-step process with Phase 1 as an RFQ to be completed prior to release of Phase 2 as an RFP for the "Design and Construction of a New Hidalgo County Courthouse".
Commissioner Cantu joined the meeting.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Commissioner Cantu joined the meeting.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Discussion, consideration and action to establish and appoint the number of members in the Evaluation Committee for the delivery method of each Phase, pursuant to TLGC, Ch. 2269.253.
Members are to be the five commissioners court members.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Brian McIntyre project manager for Jacobs, explained the Construction Manger At-Risk (CMAR) process as it relates to the two step process. In that first process, there's the request for qualifications. He stated that they were hopeful to get the document out by Friday to be contingent by legal, insurance and purchasing. The RFQ basically gets down to qualifications as to what what makes the right contractor.
Commissioner Palacios questioned if the request for qualifications will demonstrate who is best capable throughout Texas and the United States. McIntyre assured that the request for qualifications will determine the best qualified all throughout Texas and outside the region. The commissioner asked McIntyre if he will be assisting the court with the betting. With regards, McIntyre said he will be working with the court throughout the process.
Commissioner Fuentes questioned if they would have the opportunity to review the document before being issued. Both, McIntyre and Safati said they will be sending a copy to the commissioner. The commissioner commented that the criteria was very important. On that note, Aaron Safati began to explain the six areas they will be scoring; understating of the project, experience in similar type projects, what they know about local market or local issues that may occur, and potential labor shortages. Safati stated that there will be emphasis on similar courthouse as it relates to size and dollar amount, however, if the firm does not have similar courthouse projects they'll look at similar project of similar size and dollar amount.
McIntyre noted that courthouse construction has specific needs because of safety issues, confinement areas and user entrances. The second major area will be the firm's qualifications and their approach as to how they intent to deliver. The third criteria is personnel/staffing which will count for 25 points. Safety record rating and incidents counts 10 points. There will be another section for additional information as to their value and what makes the firm different from other firms, counting for 5 points. Lastly, they will count 5 points for previous experience working in the Rio Grande Valley.
Judge Garcia questioned what would happen if they end up with a tie. McIntyre said they would have the court score two different ways, according to the numbers and then rank. In the event of a tie through averaging the scores, they would then go to the ranking. McIntyre explained they start initially with the averages.
Commissioner Cantu suggested ranking by using the scoring grid. McIntyre stated they could rank that way so that they have one through however many people have responding, but in the even of a tie, they can use averages. The commissioner consulted with Steve Crain to know if they needed to decide already what type of scoring they'll be using if ranking or scoring. Crain said that it would be better to decide already, adding that averaging could get them in trouble, on the other hand he doesn't believe ranking will create a tie.
Steve Crain made clear they'll be doing ranking plus individual scores.
McIntyre disclosed they'll be issuing the request for qualifications by Friday, pending approval from purchasing, legal council and insurance.
Members are to be the five commissioners court members.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Brian McIntyre project manager for Jacobs, explained the Construction Manger At-Risk (CMAR) process as it relates to the two step process. In that first process, there's the request for qualifications. He stated that they were hopeful to get the document out by Friday to be contingent by legal, insurance and purchasing. The RFQ basically gets down to qualifications as to what what makes the right contractor.
Commissioner Palacios questioned if the request for qualifications will demonstrate who is best capable throughout Texas and the United States. McIntyre assured that the request for qualifications will determine the best qualified all throughout Texas and outside the region. The commissioner asked McIntyre if he will be assisting the court with the betting. With regards, McIntyre said he will be working with the court throughout the process.
Commissioner Fuentes questioned if they would have the opportunity to review the document before being issued. Both, McIntyre and Safati said they will be sending a copy to the commissioner. The commissioner commented that the criteria was very important. On that note, Aaron Safati began to explain the six areas they will be scoring; understating of the project, experience in similar type projects, what they know about local market or local issues that may occur, and potential labor shortages. Safati stated that there will be emphasis on similar courthouse as it relates to size and dollar amount, however, if the firm does not have similar courthouse projects they'll look at similar project of similar size and dollar amount.
McIntyre noted that courthouse construction has specific needs because of safety issues, confinement areas and user entrances. The second major area will be the firm's qualifications and their approach as to how they intent to deliver. The third criteria is personnel/staffing which will count for 25 points. Safety record rating and incidents counts 10 points. There will be another section for additional information as to their value and what makes the firm different from other firms, counting for 5 points. Lastly, they will count 5 points for previous experience working in the Rio Grande Valley.
Judge Garcia questioned what would happen if they end up with a tie. McIntyre said they would have the court score two different ways, according to the numbers and then rank. In the event of a tie through averaging the scores, they would then go to the ranking. McIntyre explained they start initially with the averages.
Commissioner Cantu suggested ranking by using the scoring grid. McIntyre stated they could rank that way so that they have one through however many people have responding, but in the even of a tie, they can use averages. The commissioner consulted with Steve Crain to know if they needed to decide already what type of scoring they'll be using if ranking or scoring. Crain said that it would be better to decide already, adding that averaging could get them in trouble, on the other hand he doesn't believe ranking will create a tie.
Steve Crain made clear they'll be doing ranking plus individual scores.
McIntyre disclosed they'll be issuing the request for qualifications by Friday, pending approval from purchasing, legal council and insurance.
3.
AI-62414
Requesting, approval to issue a "Notice to Proceed" for the fully executed agreement between Hidalgo County and HDR, Inc., for architectural services of the design and construction of a New Hidalgo County Courthouse.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.15.B.1.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.15.B.1.
4.
AI-62309
a. Requesting approval to exercise the additional one (1) year period extension under contract #C-14-333-12-02-"Delinquent Tax Collection Services" for Hidalgo County (under the same rates, terms and conditions) with Linebarger, Goggan, Blair & Sampson, LLP, commencing, January 1, 2018, expiring, December 31, 2018.
Valde Guerra explained that the this was a 3 year term with 1 year renewal. However, this is to ask for the one year extension renewal, and the second action item is to correct the language.
Court proceeded to Item.15.A.4.2. to take action first.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded back to Item.5.A.
b. Requesting approval of "Amendment" to agreement C-14-333-12-02-"Delinquent Tax Collection Services" with Linebarger, Goggan, Blair & Sampson, LLP for Hidalgo County, to correct [Article 6-Term & Termination, 6.01 & 6.02] with term date to reflect effective, January 1, 2015, expiring, December 31, 2017.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Court proceeded back to Item.15.A.4.A. for action.
Valde Guerra explained that the this was a 3 year term with 1 year renewal. However, this is to ask for the one year extension renewal, and the second action item is to correct the language.
Court proceeded to Item.15.A.4.2. to take action first.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded back to Item.5.A.
b. Requesting approval of "Amendment" to agreement C-14-333-12-02-"Delinquent Tax Collection Services" with Linebarger, Goggan, Blair & Sampson, LLP for Hidalgo County, to correct [Article 6-Term & Termination, 6.01 & 6.02] with term date to reflect effective, January 1, 2015, expiring, December 31, 2017.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Court proceeded back to Item.15.A.4.A. for action.
B.
Pct. 2
1.
AI-62433
Acceptance and approval to execute the final form of a professional engineering service agreement with Cruz-Hogan Consultants, Inc. for the "Moore Road Project (Veterans Blvd-San Antonio Rd)" as approved for negotiations on CC 09/26/17.
Dina Treviño said this was subject to funding.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 5 - 0 – Unanimously
Dina Treviño said this was subject to funding.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 5 - 0 – Unanimously
C.
Health & Human Services Dept.
1.
AI-62206
Recommendation from Dept. of H&HS for action to reject all bids received for RFB with #2017-193-08-16-SGS titled: Laboratory Services and to re-advertise with revised/modified specifications.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
16.
Open Forum
No comments under open forum.
No comments under open forum.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or potential litigation
No action taken on this item.
No action taken on this item.
C.
AI-62428
C-4899-17-I; Gabriel Miranda Jr, Deceased et al v Harlingen ISD et al
No action taken on this item.
No action taken on this item.
D.
AI-62401
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Otto
No action taken on this item.
No action taken on this item.
E.
AI-62373
Claim of Olga Salinas
18.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B. Engagement with the firm of Preston Henrichson in relation to Item.19.C. for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B. Engagement with the firm of Preston Henrichson in relation to Item.19.C. for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
19.
Open Session:
A.
Real Estate Acquisition and appropriation for same
Commissioner Palacios did not return from closed session.
No action taken on this item.
Commissioner Palacios did not return from closed session.
No action taken on this item.
B.
Pending and/or potential litigation
C.
AI-62429
C-4899-17-I; Gabriel Miranda Jr, Deceased et al v Harlingen ISD et al
Valde Guerra informed this case was assigned to Preston Henrichson but there has been a suit filed.
Refer to Item.18.A. and B.
Valde Guerra informed this case was assigned to Preston Henrichson but there has been a suit filed.
Refer to Item.18.A. and B.
D.
AI-62402
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Otto
Proceed as Directed.
Proceed as Directed.
E.
AI-62374
Claim of Olga Salinas
Valde Guerra requested for settlement authority to make an offer in the amount of $625.00
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Valde Guerra requested for settlement authority to make an offer in the amount of $625.00
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
20.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
21.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
22.
Adjourn
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 7, 2017.
Signed this 7th day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 7, 2017.
Signed this 7th day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy