SPECIAL MEETING - November 7, 2017
BE IT REMEMBERED, that on this 7th day of November A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 7, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval with the exception of Items.10.A & B., and 11.E. to be pulled for further discussion.
Vote: 4 - 0 -Unanimously
Commissioner Fuentes abstained from voting on this item.
1.
AI-62449
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-62454
Presentation of Fund Information Report
Attachments:
B.
AI-62423
Discussion, consideration and approval to process the City of Alamo 2015-2016 and 2016-2017 TIRZ payments, in the amount of $49,805.88 and $67,596.85, respectively, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo.
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-62357
2017 - CRIM DA (1100)
Attachments:
B.
AI-62351
2017 - JP 4-2 (1100)
Attachments:
C.
AI-62354
2017 - D.A. State Supplement (1281):
Attachments:
D.
AI-62362
2017 - Elections (1100)
Attachments:
E.
AI-62363
2017 - I. T. Department Co Wide (1100)
Attachments:
F.
AI-62366
2017 - County Judge (1100)
Attachments:
G.
AI-62370
2017-Constable Pct. #2 (1100)
Attachments:
H.
AI-62346
2017 - Health & Human Services Dept. / H.D. ADM (1293)
Attachments:
H.
AI-62365
2017 - PHHS (1293)
Attachments:
J.
AI-62371
2017 - Health & Human Services Dept. / ZIKA-PHPR (1293)
Attachments:
K.
AI-62376
2017 - County Clerk's (1100)
Attachments:
L.
AI-62379
2017-WIC (1100)
Attachments:
M.
AI-62381
2017 - Constable Precinct 4 (1100)
Attachments:
N.
AI-62384
2017-PURCHASING (1100)
Attachments:
O.
AI-62349
2017 - Pct 1 Adm (1200)
Attachments:
P.
AI-62419
2017 - Pct 2 Rd Maint (1200)
Attachments:
Q.
AI-62413
2017 - Pct 2 Adm (1200)
Attachments:
R.
AI-62408
2017 Pct.4 Road Maint (1200)
Attachments:
S.
AI-62407
2017 Pct.4 Sanitation (1100)
Attachments:
T.
AI-62404
2017-Constable Pct 1 (1100)
Attachments:
U.
AI-62318
2017 - Facilities Mgmt Co Wide (1100)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-62353
Colonia Streetlight Program (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm. - Contingency (002) to Colonia Streetlight Program (090) in the amount of $3,000 to fund anticipated utility expenses for FY2017.
Approval of 2017 interdepartmental transfer from Co. Wide Adm. - Contingency (002) to Colonia Streetlight Program (090) in the amount of $3,000 to fund anticipated utility expenses for FY2017.
Attachments:
B.
AI-62400
Pct 2 Sanitation (1100):
Approval of 2017 interdepartmental transfer from Pct 2 CRC-San Juan to Pct 2 Sanitation in the amount of $2,020.00 to fund operating expenditures.
Approval of 2017 interdepartmental transfer from Pct 2 CRC-San Juan to Pct 2 Sanitation in the amount of $2,020.00 to fund operating expenditures.
Attachments:
C.
AI-62409
CO2016-Pct.4 (1350):
Approval of 2017 of interdepartmental transfer from CO2016 Tower Rd (program 185) to CO2016 Machinery & Equipment (program 029) in the amount of $78,886.20.
Approval of 2017 of interdepartmental transfer from CO2016 Tower Rd (program 185) to CO2016 Machinery & Equipment (program 029) in the amount of $78,886.20.
Attachments:
D.
AI-62410
Pct 4 (CO's 2014)
Approval of 2017 interdepartmental transfer from CO2014 (program 185 & 190) to CO2014 (program 029) in the amount of $58,588.66.
Approval of 2017 interdepartmental transfer from CO2014 (program 185 & 190) to CO2014 (program 029) in the amount of $58,588.66.
Attachments:
5.
Planning Department:
A.
AI-62367
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-62340
District Attorney's Office Check Fraud Fees Monthly Report - September 2017
Attachments:
7.
Executive Office:
A.
AI-62356
Approval of Right of Way Permits:
1. North Alamo Water Supply Corporation:
a). Benigno Sandoval; Edinburg, TX; Proposing a bore, 2" PVC casing for a 3/4" waterline, from the centerline of Jasmin Rd. go East 750 feet. Will bore Chapin Rd. from North to South 4' deep.
2. Sharyland Water Supply Corp.:
a). Road Bore Crossing: A 8" PVC waterline to be encased within 12" casing to be located approximately 30 ft. North of the intersection of Mile 17 1/2 RD. and Mon Mack RD, City of Edinburg.
b). Road Bore Crossing: A 4" PVC waterline to be encased within 8" casing to be located approximately 30 ft. North of the intersection of Rogers RD and Jackson RD. City of Edinburg.
3. Agua Special Utility District:
a). Tordillo Subdivision: The contractor proposes to install an 8" PVC waterline along the east side of Tordillo Road on the 5.0' line. The 8" PVC waterline will tie into an existing 8" Agua SUD waterline located on the northeast corner of Tordillo Road and Del Oro Street and run north approximately 1050 feet to the south side of the proposed subdivision.
1. North Alamo Water Supply Corporation:
a). Benigno Sandoval; Edinburg, TX; Proposing a bore, 2" PVC casing for a 3/4" waterline, from the centerline of Jasmin Rd. go East 750 feet. Will bore Chapin Rd. from North to South 4' deep.
2. Sharyland Water Supply Corp.:
a). Road Bore Crossing: A 8" PVC waterline to be encased within 12" casing to be located approximately 30 ft. North of the intersection of Mile 17 1/2 RD. and Mon Mack RD, City of Edinburg.
b). Road Bore Crossing: A 4" PVC waterline to be encased within 8" casing to be located approximately 30 ft. North of the intersection of Rogers RD and Jackson RD. City of Edinburg.
3. Agua Special Utility District:
a). Tordillo Subdivision: The contractor proposes to install an 8" PVC waterline along the east side of Tordillo Road on the 5.0' line. The 8" PVC waterline will tie into an existing 8" Agua SUD waterline located on the northeast corner of Tordillo Road and Del Oro Street and run north approximately 1050 feet to the south side of the proposed subdivision.
Attachments:
8.
Membership Dues/Certifications:
A.
AI-62359
County Judge:
Requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Maria Lumbreras in the total amount of $75.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Maria Lumbreras in the total amount of $75.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
B.
AI-62382
Pct. 1 requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Ofelia Rodriguez in the total amount of $75.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor.
C.
AI-62350
DBM:
Requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Sergio Cruz, Flora Vazquez, Jose Jackson and Angelica Tapia in the total amount of $300.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Sergio Cruz, Flora Vazquez, Jose Jackson and Angelica Tapia in the total amount of $300.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor.
9.
Urban County:
A.
AI-62396
Requesting approval of two (2) applicants in the City of Mercedes, one (1) applicant in the City of Weslaco and two (2) applicants in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program.
10.
Budget & Management:
A.
AI-62386
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2017 in the amount of $45,202.48 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Fuentes abstained from voting on this item.
Attachments:
B.
AI-62385
1. Approval of reimbursement in the amount of $897,461.08 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/19/17 to 11/01/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Fuentes abstained from voting on this item.
| 10/19-25/17 | $495,576.44 |
| 10/26-31/17 | $279,474.75 |
| 11/01-01/17 | $122,409.89 |
| TOTAL | $897,461.08 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Fuentes abstained from voting on this item.
C.
AI-62364
Non-Agenda Transfers Report and approval of emergency transfers for the period of October 2, 2017 thru October 31, 2017.
Attachments:
D.
Interfund transfers:
1.
AI-62425
Pct 4 (1100):
Approval of 2017 interfund transfer from Pct 4 Road Maint. (1200) to various Pct 4 accounts (1100) in the amount of $20,000.00 to fund anticipated expenditures for fuel.
Approval of 2017 interfund transfer from Pct 4 Road Maint. (1200) to various Pct 4 accounts (1100) in the amount of $20,000.00 to fund anticipated expenditures for fuel.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-62427
Acceptance and approval of Payment Application No. 3 in the amount of $149,512.50 for the Recovery and Motor Pool Improvements project for Pct. 4 submitted by contractor, Synergy Builders of Texas, LLC through Contract C-17-067-03-21 and as reviewed by project engineer, Halff Associates Inc.
Attachments:
B.
AI-62417
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO # |
| 11326558 | 10-31-17 | FM 676 (Mile5) Project | $18,450.00 | 745880 |
| 11326556 | 10-31-17 | Veterans Blvd. WA #2 | $49,423.63 | 763269 |
| 11326554 | 10-31-17 | Veterans Blvd. WA #1 | $30,111.29 | 735582 |
| 11326580 | 10-31-17 | Mile 3 Phase III- WA #3 | $39,520.00 | 760253 |
| 11326566 | 10-31-17 | South Detention Basin Project | $10,500.00 | 735730 |
| 11326562 | 10-31-17 | La Homa ROW - WA #1 | $5,400.00 | 671613 |
| 11326570 | 10-31-17 | FM 494 Shary Rd. WA #2 | $22,800.00 | 758025 |
Attachments:
C.
AI-62418
1.) Acceptance and approval of invoice # 11326559 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 740893)- Mile 5 Project WA#1 in the amount of $ 13,992.00.
2.) Acceptance and approval of invoice # 11326550 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - Ware Road (Mile 3 to Mile 5) WA#2 in the amount of $ 1,985.00.
3.) Acceptance and approval of invoice # 40007 submitted by project engineer B2Z Engineering (P.O. 767428) - Hidalgo County Precinct # 4 Mechanic's Shop in the amount of $1,677.75.
4.) Acceptance and approval of invoice # 40008 submitted by project engineer B2Z Engineering (P.O. 767241) - Hidalgo County Precinct # 4 Memorial Park Construction Phase Services in the amount of $4,997.45.
2.) Acceptance and approval of invoice # 11326550 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - Ware Road (Mile 3 to Mile 5) WA#2 in the amount of $ 1,985.00.
3.) Acceptance and approval of invoice # 40007 submitted by project engineer B2Z Engineering (P.O. 767428) - Hidalgo County Precinct # 4 Mechanic's Shop in the amount of $1,677.75.
4.) Acceptance and approval of invoice # 40008 submitted by project engineer B2Z Engineering (P.O. 767241) - Hidalgo County Precinct # 4 Memorial Park Construction Phase Services in the amount of $4,997.45.
Attachments:
D.
AI-62390
Pct.4
1. Approval of payment for inv. # 00005700 as submitted by Halff & Associates, Inc.for: Sanitation Collection Facility & M Road Building projects in Precinct 4, Edinburg Tx, in the amount of $10,592.90 (PO# 745734).
2. Approval of payment for inv. # 00006064 as submitted by Halff & Associates, Inc. for WA03 J.R. "Milo Ponce Memorial Park" in the amount of $2,139.40 (PO# 759817).
1. Approval of payment for inv. # 00005700 as submitted by Halff & Associates, Inc.for: Sanitation Collection Facility & M Road Building projects in Precinct 4, Edinburg Tx, in the amount of $10,592.90 (PO# 745734).
2. Approval of payment for inv. # 00006064 as submitted by Halff & Associates, Inc. for WA03 J.R. "Milo Ponce Memorial Park" in the amount of $2,139.40 (PO# 759817).
Attachments:
E.
AI-62310
1. Requesting approval to enter into a 48 month lease agreement for a plotter through BuyBoard awarded vendor, Ricoh, for a monthly payment of $256.56;
2. Requesting authority to enter into a 48 month service agreement for service and maintenance for the plotter, to include parts and labor, as needed, for a monthly payment of $87.22.
No action taken on this item.
No action taken on this item.
Attachments:
F.
AI-62268
Add Fuel Card Users:
1. Constable Pct No. 2 - Fuel Card Users
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 7, 2017.
Signed this 7th day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 7, 2017.
Signed this 7th day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy