SPECIAL MEETING - November 14, 2017
BE IT REMEMBERED, that on this 14th day of November A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING November 14, 2017 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Judge Ramon Garcia and Commissioner David Fuentes were not present during the meeting.
Judge Ramon Garcia and Commissioner David Fuentes were not present during the meeting.
2.
Pledge of Allegiance
Commissioner Eduardo "Eddie" Cantu led the courtroom in reciting the Pledge of Allegiance.
Commissioner Eduardo "Eddie" Cantu led the courtroom in reciting the Pledge of Allegiance.
3.
Prayer
Julia Sullivan led the courtroom in prayer.
A moment of silence was held in honor and memory of Javier Martinez.
Julia Sullivan led the courtroom in prayer.
A moment of silence was held in honor and memory of Javier Martinez.
4.
Approval of Consent Agenda
The court moved to approve the entire consent agenda.
The court moved to approve the entire consent agenda.
5.
Sheriff's Office:
A.
AI-62440
Discussion, consideration, and approval to appoint Cristina A. Garcia as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 11/2017 to 12/2017.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-62375
Sheriff's Office - Operation Stonegarden (1284):
1. Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2015 Supplemental award of $601,245.48 and authorization for County Judge, as authorized official, to sign (and initial) required documents.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor of the FY 2015 Operation Stonegarden Supplemental.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 1 to 3.
Vote: 3 - 0 – Unanimously
4. Approval to appropriate the budget for the Sheriff’s Office FY2015 supplemental in the amount of $478,245.48.
5. Authorization and approval to accept an extension in reference to Operation Stonegarden FY 2015. New termination date: February 28, 2018
6. Authorization and approval to accept Supplemental CAP Waiver in reference to Operation Stonegarden FY 2015.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 4 to 6.
Vote: 3 - 0 – Unanimously
1. Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2015 Supplemental award of $601,245.48 and authorization for County Judge, as authorized official, to sign (and initial) required documents.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor of the FY 2015 Operation Stonegarden Supplemental.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 1 to 3.
Vote: 3 - 0 – Unanimously
4. Approval to appropriate the budget for the Sheriff’s Office FY2015 supplemental in the amount of $478,245.48.
5. Authorization and approval to accept an extension in reference to Operation Stonegarden FY 2015. New termination date: February 28, 2018
6. Authorization and approval to accept Supplemental CAP Waiver in reference to Operation Stonegarden FY 2015.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 4 to 6.
Vote: 3 - 0 – Unanimously
Attachments:
C.
AI-62348
2015 Operation Stonegarden (1284) :
1. Authorization and approval to request an extension for Constable PCT #2, Constable PCT #3 and Constable PCT #4 in reference to Operation Stonegarden FY 15. New Termination Date: Dec. 31, 2017
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Authorization and approval to submit a budget amendment (FRAG) and Price Act Waiver in reference to Operation Stonegarden FY 15.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
1. Authorization and approval to request an extension for Constable PCT #2, Constable PCT #3 and Constable PCT #4 in reference to Operation Stonegarden FY 15. New Termination Date: Dec. 31, 2017
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Authorization and approval to submit a budget amendment (FRAG) and Price Act Waiver in reference to Operation Stonegarden FY 15.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
6.
Executive Office:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
No updates or situations discussed.
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
No updates or situations discussed.
B.
AI-62523
Discussion, consideration and action on request by STC regarding On-Line Degree Program
Dr. Ruben G. Flores, Professor of Applied Science in Organizational Leadership at South Texas College introduced to the court the upcoming on-line degree programs. According to Dr. Flores, they have established a 60x30T strategic plan meaning that by 2030 at least 60% of Texans ages from 25 to 34 will have a certificate or degree. The goal of the program is to also reduced student debt.
Court gave permission to South Texas College to schedule presentations with county departments to present their programs to employees.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Dr. Ruben G. Flores, Professor of Applied Science in Organizational Leadership at South Texas College introduced to the court the upcoming on-line degree programs. According to Dr. Flores, they have established a 60x30T strategic plan meaning that by 2030 at least 60% of Texans ages from 25 to 34 will have a certificate or degree. The goal of the program is to also reduced student debt.
Court gave permission to South Texas College to schedule presentations with county departments to present their programs to employees.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
C.
AI-62258
Approval of Certificate of County Judge of Hidalgo County, Texas approving the Issuance of Bonds by the Public Finance Authority for the benefit of Prime Healthcare Foundation and certain of its affiliates, including Knapp Medical Center and Mission Hospital, Inc. with authority for County Judge to sign
Valde Guerra stated that this has been done before and it does not financially obligate the county. This is just an administrative process.
It was explained that Prime Health Care, a national corporation which owns several hospitals throughout the country can issue tax exempt debt to purchase, rehabilitate and fix up hospitals. Prime Health Care owns Knapp Medical Center and Mission Hospital. In order for them to be tax exempt, federal tax law requires that there be a public hearing held in the county where some of these hospitals will be rehabilitated. Public notices were posted for the public and a public notice was held outside. Again, this is an administrative process required by the tax code.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Fern McClaugherty questioned if this matter would affect county tax payers. On that note, Valde Guerra stated that this would not affect Hidalgo County tax payers.
James Barnes registered for public participation but did not speak.
Valde Guerra stated that this has been done before and it does not financially obligate the county. This is just an administrative process.
It was explained that Prime Health Care, a national corporation which owns several hospitals throughout the country can issue tax exempt debt to purchase, rehabilitate and fix up hospitals. Prime Health Care owns Knapp Medical Center and Mission Hospital. In order for them to be tax exempt, federal tax law requires that there be a public hearing held in the county where some of these hospitals will be rehabilitated. Public notices were posted for the public and a public notice was held outside. Again, this is an administrative process required by the tax code.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Fern McClaugherty questioned if this matter would affect county tax payers. On that note, Valde Guerra stated that this would not affect Hidalgo County tax payers.
James Barnes registered for public participation but did not speak.
D.
AI-62481
Approval of Right of Way Permit - Pct. 1:
North Alamo Water Supply Corporation: Monte Alto ISD, Monte Alto, TX;
Proposing a 8" waterline and 4 open cut, from the centerline of First Street. Will open cut Garcia Ave, Hidalgo Ave,Vernon Ave from North to South and First Street West to East a 4' deep.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
North Alamo Water Supply Corporation: Monte Alto ISD, Monte Alto, TX;
Proposing a 8" waterline and 4 open cut, from the centerline of First Street. Will open cut Garcia Ave, Hidalgo Ave,Vernon Ave from North to South and First Street West to East a 4' deep.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
7.
Urban County:
A.
AI-62501
1. Requesting approval to re-certify Proyecto Azteca Community Housing Development Organization (CHDO) within the County of Hidalgo.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Requesting approval to execute the 2017 HOME/CHDO agreement for Proyecto Azteca
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Requesting approval to execute the 2017 HOME/CHDO agreement for Proyecto Azteca
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-62492
1. Requesting approval to re-certify Affordable Homes of South Texas, Inc., a Community Housing Development Organization (CHDO) within the County of Hidalgo.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Requesting approval to execute the 2017 HOME/CHDO agreement for Affordable Homes of South Texas, Inc.
Teresa Flores noted that the amount of the agreement is of $155,000
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Requesting approval to execute the 2017 HOME/CHDO agreement for Affordable Homes of South Texas, Inc.
Teresa Flores noted that the amount of the agreement is of $155,000
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
8.
Health & Human Services Department:
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
No action taken on this item.
No action taken on this item.
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
No action taken on this item.
Court proceeded to Item.10.A.
No action taken on this item.
Court proceeded to Item.10.A.
9.
Elections Administration:
A.
Discussion, consideration and action but not limited to Election updates.
No action taken on this item.
No action taken on this item.
B.
AI-62505
Official Canvassing of the Election Results for the November 7th, 2017 Constitutional Amendment Election pursuant to Section 67.004 of the Texas Election Code.
Yvonne Ramon presented the official canvassing results for the November 7, 2017 election.
Proposition 1:
FOR: 84.60%
AGAINST: 15.40%
Proposition 2:
FOR: 79.70%
AGAINST: 20.30%
Proposition 3:
FOR: 82.78%
AGAINST: 17.22%
Proposition 4:
FOR: 71.46%
AGAINST: 28.54%
Proposition 5:
FOR: 69.57%
AGAINST: 30.43%
Proposition 6:
FOR: 86.56%
AGAINST: 13.44%
Proposition 7:
FOR: 64.90%
AGAINST: 31.10%
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
There will be a runoff in December for the City of Donna for Mayoral and Council member Place 3.
Court proceeded to Item.14.
Yvonne Ramon presented the official canvassing results for the November 7, 2017 election.
Proposition 1:
FOR: 84.60%
AGAINST: 15.40%
Proposition 2:
FOR: 79.70%
AGAINST: 20.30%
Proposition 3:
FOR: 82.78%
AGAINST: 17.22%
Proposition 4:
FOR: 71.46%
AGAINST: 28.54%
Proposition 5:
FOR: 69.57%
AGAINST: 30.43%
Proposition 6:
FOR: 86.56%
AGAINST: 13.44%
Proposition 7:
FOR: 64.90%
AGAINST: 31.10%
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
There will be a runoff in December for the City of Donna for Mayoral and Council member Place 3.
Court proceeded to Item.14.
Attachments:
10.
Precinct #1 - Comm. Fuentes:
A.
AI-62479
Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 34 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
11.
Precinct #2 - Comm. Cantu:
A.
AI-62517
1. Approval to accept a letter of resignation from A. Jimmy Garza, board member of the Hidalgo County Regional Mobility Authority Board.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Approval to appoint a member to the Hidalgo County Regional Mobility Authority Board.
Commissioner Eduardo "Eddie" Cantu appointed Mr. Paul Moxley
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Approval to appoint a member to the Hidalgo County Regional Mobility Authority Board.
Commissioner Eduardo "Eddie" Cantu appointed Mr. Paul Moxley
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-62515
Discussion, consideration and approval of AEP (American Electric Power) Contribution-In-Aid-of-Construction Agreement for Electric Distribution Services for the installation of Streetlights at Plena Vista Subdivision in Precinct #2.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
12.
Budget & Management:
A.
AI-62516
Colonia Streetlight Program (1100):
Approval of 2017 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Approval of 2017 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
13.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 1
1.
AI-62333
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services for the following:
Martha Salazar noted that this will be for two professional services.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Presentation of scoring grids (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" and as nominated and approved by CC on 10-31-17 (ai # 62240) in connection with professional Architectural ,Services for Precinct No. 1 Tax Substation.
Martha Salazar noted that this will be for two professional services.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Presentation of scoring grids (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" and as nominated and approved by CC on 10-31-17 (ai # 62240) in connection with professional Architectural ,Services for Precinct No. 1 Tax Substation.
| ROFA Architects, Inc. | Milnet Architectural Services, PLLC | Gomez, Mendez, Saenz, Inc. | |
| Evaluator 1 | 96 | 93 | 95 |
| Evaluator 2 | 97 | 95 | 93 |
| Evaluator 3 | 98 | 96 | 94 |
| Evaluator 4 | 93 | 90 | 91 |
| Evaluator 5 | 95 | 95 | 92 |
| Average Score | 95.8 | 93.8 | 93.0 |
| Ranking | 1 | 2 | 3 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b2. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" and as nominated and approved by CC on 10-31-17 (ai #62240) in connection with professional Construction Management Services for Precinct No. 1 Tax Substation.
| SAMES Inc. | B2Z Engineering, LLC | L & G Consulting Engineers, Inc. | |
| Evaluator 1 | 93 | 98 | 95 |
| Evaluator 2 | 95 | 97 | 96 |
| Evaluator 3 | 94 | 98 | 96 |
| Evaluator 4 | 89 | 97 | 91 |
| Evaluator 5 | 91 | 93 | 97 |
| Average Score | 92.4 | 96.6 | 95.0 |
| Ranking | 3 | 1 | 2 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
c. Authority for the Purchasing Dept. to negotiate a professional services contracts with the number one (1) ranked firms for the disciplines herein: Architectural Services: ROFA Architects, Inc. ;Construction Management B2Z Engineering, LLC.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2.
AI-62462
Requesting approval of final negotiated "on call basis" agreement with Quintanilla, Headley & Associates for the provision of Surveying Services for Precinct No. 1 [HCCC of 10-24-17 R-AI#62232.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
B.
Pct. 4
1.
AI-62320
Requesting to reject all bids received for: Memorial Park Phase I-Precinct 4-(RFB No. 2017-217-10-25-LHS) due to modifications to the specifications as recommended by project architect and manager.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
2.
AI-62509
Requesting approval of Work Authorization # 1 under the current agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "On Call Professional Engineering Services" for Pct. No. 4 in the amount of $114,418.60 for Brewster Park Phase 1.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
3.
AI-62497
Requesting approval of Certificate of Substantial Completion (Partial) submitted by Synergy Builders of Texas, LLC, for the “Recovery Motor Pool Improvements” as submitted and certified by engineer, Halff & Associates, Contract No. 2017-067-03-21.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
4.
AI-62450
Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval to Amend original AI#62128 for declaration of Public Purpose" to include the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following up-coming events:
A. Ground Breaking for Pct. #4- 10th St
B. Ground Breaking for Pct. #4-Brewster Park
B. Ground Breaking for Pct. #4-Brewster Park
C. Ground Breaking for Pct. #4-Sunflower Park
D. Community Resource Center's - Numerous Events
E. Ribbon Cutting Ceremony-Milo Ponce Improvements
D. Community Resource Center's - Numerous Events
E. Ribbon Cutting Ceremony-Milo Ponce Improvements
F. Town hall meetings
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A to F.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A to F.
Vote: 3 - 0 - Unanimously
Attachments:
C.
Health & Human Services Dept.
1.
AI-62361
Presentation of the the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process-authority to negotiated in connection with the "Request for Proposals for Hidalgo County Health & Human Services Department-"Indigent Health Care Computer Software" RFP 2017-161.
Martha Salazar informed that 4 packages were distributed, 2 were received and 1 did not qualified. Leaving the scoring grid with Network Science, Inc.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Martha Salazar informed that 4 packages were distributed, 2 were received and 1 did not qualified. Leaving the scoring grid with Network Science, Inc.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
D.
Sheriff's Office
1.
AI-62280
Approval to enter into an agreement with Netmail through approved Purchase Order #766051 for the migration from Zimbra to Netmail [as requested/required after receipt of PO].
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
E.
Co. Wide
1.
AI-62223
HIDALGO COUNTY:
a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs"
b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2019.
c. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2019;
d. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources;
e. Requesting exemption from competitive bidding requirements under Tx. Local Govn.Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agrilife Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2019;
f. Pursuant to same statute, specifically 262.024(d), action the following:
1. Solicitation of at least three (3) quotes by:
2. Telephone;
3. Written quotations;
g. Set the intervals for the solicitation of quotes for:
1. Current & historic time frame is 30 days;
2. Other as approved ________________;
h. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2019.
No action taken on Item.13.E. A to H. action was taken in April.
Court proceeded back to Item.9.A.
a. Authority to amend & revise with additions to the current list of vendors attached hereto [CC/AI#52408 of 12-08-15] the exemption in connection with the authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-19; and,
Correction: Should be 12-31-17 and not 12-31-19
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
The following agenda items effective 01-01-18 through 12-31-19: Correction: Should be 12-31-17 and not 12-31-19
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs"
b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2019.
c. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2019;
d. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources;
e. Requesting exemption from competitive bidding requirements under Tx. Local Govn.Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agrilife Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2019;
f. Pursuant to same statute, specifically 262.024(d), action the following:
1. Solicitation of at least three (3) quotes by:
2. Telephone;
3. Written quotations;
g. Set the intervals for the solicitation of quotes for:
1. Current & historic time frame is 30 days;
2. Other as approved ________________;
h. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2019.
No action taken on Item.13.E. A to H. action was taken in April.
Court proceeded back to Item.9.A.
Attachments:
14.
Open Forum
1) Fern McClaugherty advised the court to do something about the requirements for street light infrastructure. She also questioned if new subdivisions are allowed to put the infrastructure in the back.
1) Fern McClaugherty advised the court to do something about the requirements for street light infrastructure. She also questioned if new subdivisions are allowed to put the infrastructure in the back.
Attachments:
15.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or potential litigation
No action taken on this item.
No action taken on this item.
C.
AI-62466
Claim of Juan M. Guerra
No action taken on this item.
No action taken on this item.
D.
AI-62467
Claim of Nahiely J. Garcia
No action taken on this item.
No action taken on this item.
E.
AI-62474
Claim of Maria Isidra Perez et al
No action taken on this item.
No action taken on this item.
16.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B. Engagement with the District Attorney's Office Civil Division office of Josephine Ramirez in relation to Item.17.E. for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
No letter of engagement.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B. Engagement with the District Attorney's Office Civil Division office of Josephine Ramirez in relation to Item.17.E. for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
No letter of engagement.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
17.
Open Session:
A.
Real Estate Acquisition and appropriation for same
No action taken on this item.
No action taken on this item.
B.
Pending and/or potential litigation
No action taken on this item.
No action taken on this item.
C.
AI-62469
Claim of Juan M. Guerra
Valde Guerra requested for settlement authority to make an offer in the amount of $129.95
Mr. Guerra made clear that Juan M. Guerra has no relation to him.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Valde Guerra requested for settlement authority to make an offer in the amount of $129.95
Mr. Guerra made clear that Juan M. Guerra has no relation to him.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
D.
AI-62468
Claim of Nahiely J. Garcia
Valde Guerra requested for settlement authority to make an offer in the amount of $200.00
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Valde Guerra requested for settlement authority to make an offer in the amount of $200.00
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
E.
AI-62477
Claim of Maria Isidra Perez et al
Refer to Item.16.A. and B.
Refer to Item.16.A. and B.
18.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
19.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
20.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 14, 2017.
Signed this 14th day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 14, 2017.
Signed this 14th day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy