SPECIAL MEETING - November 14, 2017
BE IT REMEMBERED, that on this 14th day of November A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 14, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
1.
AI-62549
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-62553
Presentation of Fund Information Report
Attachments:
B.
AI-62470
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
C.
AI-62493
Discussion, consideration and approval to process payment for tax years 2014, 2015, and 2016 in the amount of $198,961.42, $193,997.90, and $203,914.12, respectively, to HEB Grocery Company pursuant to the Economic Development Agreement between the City of Weslaco, Hidalgo County, and HEB Grocery Company.
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-62520
2017- Hidalgo County Sheriff's Office (1100)
Attachments:
B.
AI-62521
2017 - PHHS (1293)
Attachments:
C.
AI-62507
2017 - TREASURER'S OFFICE (1100)
Attachments:
D.
AI-62508
2017 - Planning Dept. (1100)
Attachments:
E.
AI-62510
2017 - Health & Human Services Dept. / TB PREV & CNTRL - FED (1293)
Attachments:
F.
AI-62506
2017 - Pct 1 R&B (1200)
Attachments:
G.
AI-62512
2017 BCAP/PCT.1 FLORA SUBDIVISION (1312)
Attachments:
H.
AI-62503
2017 - Tax Office (1100)
Attachments:
I.
AI-62494
2017-WIC (1100)
Attachments:
J.
AI-62473
2017 - Facilities Management (1100)
Attachments:
K.
AI-62475
2017 - Facilities Management (1100) Cty Wide
Attachments:
L.
AI-62480
2017 - Constable Precinct 4 (1100)
Attachments:
M.
AI-62484
2017-Pct.4 Road Maint (1200)
Attachments:
N.
AI-62487
2017 - 332nd DC (1100)
Attachments:
O.
AI-62436
2017 - Pct 1 Parks (1100)
Attachments:
P.
AI-62457
2017 - 449th District Court (1100)
Attachments:
Q.
AI-62460
2017 - Constable Pct 1 (1100)
Attachments:
R.
AI-62430
2017 - District Clerk (1100)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-62513
Pct. 1 (1100):
Approval of 2017 interdepartmental transfer from Sanitation (001) to Parks (013) in the amount of $2200.00
Approval of 2017 interdepartmental transfer from Sanitation (001) to Parks (013) in the amount of $2200.00
Attachments:
B.
AI-62504
Pct 3 Rd Maint (1200):
Approval of interdepartmental transfer from various R&B projects into Pct 3 Rd Maint in the amount of $34,306.87.
Approval of interdepartmental transfer from various R&B projects into Pct 3 Rd Maint in the amount of $34,306.87.
Attachments:
C.
AI-62502
CO2014-Pct 3 Veterans Blvd (1345):
Approval of interdepartmental transfer from various CO2014-Pct 3 accounts into CO2014-Pct 3 Veterans Blvd in the amount of $108,418.66.
Approval of interdepartmental transfer from various CO2014-Pct 3 accounts into CO2014-Pct 3 Veterans Blvd in the amount of $108,418.66.
Attachments:
D.
AI-62485
2017-Pct.4
Acceptance and approval of interdepartmental transfer from Pct.4 Rd Maint (program 007) to Pct.4 Admin (program 005) in the amount of $3,350.00.
Acceptance and approval of interdepartmental transfer from Pct.4 Rd Maint (program 007) to Pct.4 Admin (program 005) in the amount of $3,350.00.
Attachments:
5.
Planning Department:
A.
AI-62476
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-62455
Approval of Right of Way Permits-
North Alamo Water Supply Corporation:
Fernando Tovar; Weslaco, TX; Proposing a bore, 2" PVC casing for a 3/4" waterline, from the centerline of Mile 4W go West 4/10 mile. Will bore Mile 14 1/2 from North to South 4' deep.
North Alamo Water Supply Corporation:
Fernando Tovar; Weslaco, TX; Proposing a bore, 2" PVC casing for a 3/4" waterline, from the centerline of Mile 4W go West 4/10 mile. Will bore Mile 14 1/2 from North to South 4' deep.
Attachments:
7.
Tax Refunds:
A.
AI-62453
| Account Number | Payer | Amount |
| S6951.02.000.0045.00 | Lereta LLC | $2,565.49 |
Attachments:
8.
Membership Dues/Certifications
A.
AI-62447
Requesting approval of requisition #359395 for 2017 membership dues to the Texas Police Association for Chief Deputy Mario Lopez in the amount of $ 30.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-62458
Requesting approval of requisition #347972 for 2017 membership dues to the International Association of Chiefs of Police for Sheriff J.E. "Eddie" Guerra, Chief Deputy Mario Lopez and Division Chief Joel Rivera in the amount of $ 150.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
9.
Budget & Management:
A.
Interfund transfers:
1.
AI-62499
CO2017-Pct 3 Veterans Blvd (1351):
Approval of interdepartmental transfer from TXDOT-Pct 3 M3(Tom Gil-FM492), Fund 1315, into CO2017-Pct 3 Veterans Blvd, Fund 1351, in the total amount of $40,424.23 to fund project expenditures.
Approval of interdepartmental transfer from TXDOT-Pct 3 M3(Tom Gil-FM492), Fund 1315, into CO2017-Pct 3 Veterans Blvd, Fund 1351, in the total amount of $40,424.23 to fund project expenditures.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-62524
Approval of Application for Payment No. 6 in the amount of $310,849.39 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E.
Attachments:
B.
AI-62491
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO # |
| L&G Consulting Engineers, Inc. | 9/30/17 | 11326520 | $12,577.44 | 733569 |
Attachments:
C.
AI-62432
Executive Office - New Courthouse Project:
Acceptance and approval of the following invoice in connection with drainage improvements at SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice# | Amount | PO# |
| L&G Consulting Engineers, Inc. | 10/31/17 | 11326549 | $30,613.60 | 750481 |
Attachments:
D.
AI-62489
BCAP/PCT.3
Requesting acceptance and approval of payment for Invoice No. 17112 in the amount of $8,050.95 as submitted by project engineer Javier Hinojosa Engineering under Contract# C-CAP-12-128-05-22 for El Paraiso & Palm Subdivision.
Attachments:
E.
AI-62461
PCT 1:
Requesting acceptance & approval of invoice 11326552 in the amount of $113,257.80 for Mile 6 Project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Requesting acceptance & approval of invoice 11326552 in the amount of $113,257.80 for Mile 6 Project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Attachments:
F.
AI-62272
1. Requesting authority to subscribe to ESRI's ArcGIS online subscription, to have access to their desktop application, Drone2Map, to allow the Planning Department to view 2D and 3D maps through images captured via drone;
2. Requesting authority to renew subscription to Drone2Map, annually, for the life of the equipment.
2. Requesting authority to renew subscription to Drone2Map, annually, for the life of the equipment.
Attachments:
G.
AI-62391
Requesting approval/authority to exercise the County's option to extend a Sixty (60) Day grace period as provided in the current agreement contract #E-17-175-05-16 with Ergon Asphalt & Emulsions, Inc. for CRS-2 Cationic Rapid Setting (Emulsified Asphalt) for Hidalgo County [under the same rates, terms & conditions] effective, 11/30/17, and expires 1/29/18 so as to have no lapse in service while procurement process is completed and awarded.
Attachments:
H.
AI-62420
Tax Office McAllen Substation:
1. Approval to enter into a 36 month annual monitoring service agreement with Superior Alarms d/b/a Alan Enterprises Inc. " Annual Fee $360.00 to start on November 1, 2017 to continue annually thereafter" to include one-time activation fee of $65.00; And allow automatic renewal thereafter per the Agreement Terms & Conditions (Section B), or canceled by either party (subject to 30-day notification).
2. Request approval to obtain any signatures from Co. Judge and/or commissioners’ when needed to execute agreement.
1. Approval to enter into a 36 month annual monitoring service agreement with Superior Alarms d/b/a Alan Enterprises Inc. " Annual Fee $360.00 to start on November 1, 2017 to continue annually thereafter" to include one-time activation fee of $65.00; And allow automatic renewal thereafter per the Agreement Terms & Conditions (Section B), or canceled by either party (subject to 30-day notification).
2. Request approval to obtain any signatures from Co. Judge and/or commissioners’ when needed to execute agreement.
Attachments:
I.
AI-62435
Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Palmer Pavilion Renovation Project | 11/01/17 | 20040 | $3,397.68 | 753329 |
| Community Resource Center (CRC) Youth Facility Project | 11/01/17 | 20041 | $151.11 | 753330 |
| County Wide Shop Facility Project | 11/01/17 | 20042 | $11,904.46 | 760512 |
| Off System Bridge Repair Detail Project | 11/01/17 | 20043 | $4,337.39 | 764295 |
| Military Highway Extension Project | 11/01/17 | 20044 | $6,464.86 | 764596 |
| Las Milpas Park Youth Facility Project | 11/01/17 | 20045 | $5,403.93 | 767363 |
Attachments:
J.
AI-62437
Approval of Application for Payment No. 7 in the amount of $115,692.80 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E.
Attachments:
K.
AI-62445
Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Eldora Road Project | 10/31/17 | 11326555 | $96,363.12 | 764302 |
| Regional Linear Park Project | 10/31/17 | 11326571 | $9,822.06 | 759102 |
| Dicker Road Project | 10/31/17 | 11326572 | $7,403.28 | 762740 |
| Cesar Chavez Road Project | 10/31/17 | 11326573 | $15,775.12 | 732294 |
| Nolana Loop Road Project | 10/31/17 | 11326574 | $5,484.98 | 735496 |
| Rancho Blanco Road Ext Project | 10/31/17 | 11326575 | $3,469.74 | 744762 |
| Nolana Loop Road Project | 10/31/17 | 11326576 | $61,257.83 | 760468 |
| CRC Youth Facility Project | 10/31/17 | 11326582 | $749.11 | 740929 |
Attachments:
L.
AI-62426
Approval of Payment Application No. 11 in the amount of $93,192.11 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09.
Attachments:
M.
AI-62193
Requesting authority to exercise the second (2nd) and final one (1) year extensions/renewals as provided in the listed contracts for “Disaster Debris Clearance and Removal Services” under HGAC for Hidalgo County under the same rates, terms, and conditions effective 01-01-18 through 12-31-18.
1. E-16-404-12-06 Ashbritt, Inc.;
2. E-16-404a-12-06 Ceres Environmental Service, Inc.
1. E-16-404-12-06 Ashbritt, Inc.;
2. E-16-404a-12-06 Ceres Environmental Service, Inc.
Attachments:
N.
AI-62434
Add/Delete fuel cards/users
1. Hidalgo County Information Technology Department - Add fuel and users
2. Hidalgo County Budget and Management Department - Delete fuel card
1. Hidalgo County Information Technology Department - Add fuel and users
2. Hidalgo County Budget and Management Department - Delete fuel card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 14, 2017.
Signed this 14th day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 14, 2017.
Signed this 14th day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy