SPECIAL MEETING - November 21, 2017
BE IT REMEMBERED, that on this 21st day of November A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 21, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with the exception of Item.11.A.&B., and 12.C. to be pulled for further discussion.
Vote: 3 - 0 - Unanimously
1.
AI-62688
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-62694
Presentation of Fund Information Report
Attachments:
B.
AI-62652
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-62630
2017 - Pct 1 Sanitation (1100)
Attachments:
B.
AI-62616
2017 - Executive Office (1100)
Attachments:
C.
AI-62606
2017 - Health & Human Services (1100)
Attachments:
D.
AI-62605
2017 - Health & Human Services (1100)
Attachments:
E.
AI-62602
2017 - Nuisance Abatement Division (1100)
Attachments:
F.
AI-62611
2017-Facilities Management - (1100) Cty Wide
Attachments:
G.
AI-62617
2017 - Environmental Compliance (1100)
Attachments:
H.
AI-62639
2017 - Adult Probatioin - HCEAS (1289)
Attachments:
I.
AI-62619
2017 - CC#7 (1100)
Attachments:
J.
AI-62631
2017 - Constable Pct 1 (1100)
Attachments:
K.
AI-62636
2017 - Adult Detention Center (1100)
Attachments:
L.
AI-62612
2017 - Auditor's Office (1100)
Attachments:
M.
AI-62613
2017 - Facilities Management (1100) 001
Attachments:
N.
AI-62596
2017 - Law Library (1247)
Attachments:
O.
AI-62572
2017 - Purchasing (1100)
Attachments:
P.
AI-62587
2017 - 93rd Dist. Court (1100)
Attachments:
Q.
AI-62645
2017 - Pct 2 Administration (1200)
Attachments:
R.
AI-62546
2017 - Pct. 3 Adm. (1200)
Attachments:
S.
AI-62547
2017 - Pct. 3 Sanitation (1100)
Attachments:
T.
AI-62548
2017 - Pct. 3 Parks (1100)
Attachments:
U.
AI-62600
2017 - Pct. 3 Rd. Maint. (1200)
Attachments:
V.
AI-62629
2017-Pct.4 Road Maint (1200)
Attachments:
W.
AI-62628
2017- Pct.4 10 th st. (1315)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-62525
Fire Marshal (1100):
Approval of 2017 interdepartmental transfer between two programs under the Fire Marshal to fund fire call invoices in the amount of $6,700.
Approval of 2017 interdepartmental transfer between two programs under the Fire Marshal to fund fire call invoices in the amount of $6,700.
Attachments:
B.
AI-62543
BCAP (1312)
Approval of Interdepartmental transfer from various BCAP projects into BCAP RD III Contingency Allocation for Roads and Drainage in the total amount of $813,509.13.
Approval of Interdepartmental transfer from various BCAP projects into BCAP RD III Contingency Allocation for Roads and Drainage in the total amount of $813,509.13.
Attachments:
C.
AI-62593
Pct. 1 R&B (1200):
Approval of 2017 interdepartmental transfer to sweep lapsed salaries from program 004 and program 005 into operating expenditures in program 004 and program 005 in the amount of $177,543.85.
Approval of 2017 interdepartmental transfer to sweep lapsed salaries from program 004 and program 005 into operating expenditures in program 004 and program 005 in the amount of $177,543.85.
Attachments:
D.
AI-62644
CO2016-Pct 4 (1350):
Approval of 2017 interdepartmental transfer from CO2016-Pct 4 Mile 22 1/2 into various Pct 4 projects in the amount of $10,562.89.
Approval of 2017 interdepartmental transfer from CO2016-Pct 4 Mile 22 1/2 into various Pct 4 projects in the amount of $10,562.89.
Attachments:
E.
AI-62627
Pct.4 (1315):
Approval of interdepartmental transfer from Pct.4 I Rd (program 023) to Pct.4 N Alamo Rd (program 150) in the amount of $11,758.90.
Approval of interdepartmental transfer from Pct.4 I Rd (program 023) to Pct.4 N Alamo Rd (program 150) in the amount of $11,758.90.
Attachments:
5.
Planning Department:
A.
AI-62584
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-62561
1. Reimbursement of Financial Guarantee
a. G. C. Subdivision- Pct.4 (Gilberto & Maricruz Cantu) (Alberta Road & Raul Longoria Road)
Reimbursement request: $1,500.00 for installation of 1 OSSF
a. G. C. Subdivision- Pct.4 (Gilberto & Maricruz Cantu) (Alberta Road & Raul Longoria Road)
Reimbursement request: $1,500.00 for installation of 1 OSSF
Attachments:
6.
Monthly Fee Reports:
A.
AI-62452
District Clerk October 2017 Monthly Fee Report $456,368.04
Attachments:
B.
AI-62446
District Attorney's Office Check Fraud Fees Monthly Report - October 2017
Attachments:
7.
Executive Office:
A.
AI-62637
Approval of 457 plan hardship withdrawal request for employee #089761
Attachments:
B.
AI-62610
Approval of Right of Way Permit:
Benchmark Utility Contractors, Inc. Edinburg, TX; Carmen Avila Subdivision Phase I:
The proposed sanitary sewer line will start on Carmen Avila Road and will run east along the north side of Mile 22 1/2 North Road for a distance of 1,480.0 feet.
Benchmark Utility Contractors, Inc. Edinburg, TX; Carmen Avila Subdivision Phase I:
The proposed sanitary sewer line will start on Carmen Avila Road and will run east along the north side of Mile 22 1/2 North Road for a distance of 1,480.0 feet.
Attachments:
C.
AI-62564
Approval of Right of Way Permits:
North Alamo Water Supply Corporation: Edcouch, TX; Proposing an adjustment, 4" PVC casing for a 2.5 waterline from the centerline of FM 1015 go East 35 feet. Will bore Mile 14N from North to South 4' deep.
North Alamo Water Supply Corporation: Edcouch, TX; Proposing an adjustment, 4" PVC casing for a 2.5 waterline from the centerline of FM 1015 go East 35 feet. Will bore Mile 14N from North to South 4' deep.
Attachments:
8.
Tax Refunds:
A.
AI-62578
| Account Number | Payer | Amount |
| S2332.00.000.0009.00 | CAPCOR WESLACO LTD | $12,197.39 |
| S2332.00.000.0009.00 | CAPCOR WESLACO LTD | $18,836.62 |
| S2332.00.000.0009.00 | CAPCOR WESLACO LTD | $7,343.84 |
| S2332.00.000.0005.00 | CAPCOR WESLACO LTD | $9,704.85 |
| S2332.00.000.0005.00 | CAPCOR WESLACO LTD | $14,873.25 |
| S2332.00.000.0005.00 | CAPCOR WESLACO LTD | $5,368.40 |
| S2332.00.000.0003.00 | CAPCOR WESLACO LTD | $38,361.36 |
| S2332.00.000.0003.00 | CAPCOR WESLACO LTD | $57,324.22 |
| S2332.00.000.0003.00 | CAPCOR WESLACO LTD | $19,124.19 |
| S2332.00.000.0010.00 | CAPCOR WESLACO LTD | $16,545.10 |
| S2332.00.000.0010.00 | CAPCOR WESLACO LTD | $22,003.58 |
| S2332.00.000.0010.00 | CAPCOR WESLACO LTD | $7,492.46 |
Attachments:
9.
Membership Dues/Certifications:
A.
AI-62471
District Attorney (1100):
Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Minette Mukum and Scott Greenbaum, in the amount of $120.00 (Requisition #361357), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Minette Mukum and Scott Greenbaum, in the amount of $120.00 (Requisition #361357), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Attachments:
B.
AI-62444
Requesting approval to pay the 2018 (CDCAT) County and District Clerks' Association of Texas membership dues for Annette Muñiz, Hidalgo County Chief Deputy, in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
10.
Urban County:
A.
AI-62574
Requesting approval of one (1) applicant in the City of Elsa, one (1) applicant in the City of Hidalgo and two (2) applicants in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
11.
Budget & Management:
A.
AI-62603
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2017 in the amount of $38,615.37 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by HIDALGO COUNTY JUDGE RAMON GARCIA, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by HIDALGO COUNTY JUDGE RAMON GARCIA, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
B.
AI-62604
1. Approval of reimbursement in the amount of $814,561.92 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/02/17 to 11/15/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by HIDALGO COUNTY JUDGE RAMON GARCIA, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
| 11/02-08/17 | $344,483.84 |
| 11/09-15/17 | $470,078.08 |
| TOTAL | $814,561.92 |
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by HIDALGO COUNTY JUDGE RAMON GARCIA, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-62563
Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) for the H C Juvenile Justice Center, including (re-advertising when/if necessary or required) for the following projects:
- RFP: 2017-297-12-13-TDL - "Licensed Sex Offender Treatments Providers"
- RFP: 2017-296-12-13-LHS - "Pool for Licensed Professional Psychologist (s)"
B.
AI-62583
- Approval to enter into a 36/48 month capital lease and/or service agreements with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc. for the following departments:
Department REQ# Months Model Monthly Payment Fire Marshal 358795 36 MP402SPF $76.10 Fire Marshal 358769 36 MPC4504 $283.49 Comm., PCT 4 359803 48 MPCW2201SP $253.83 Comm., PCT 4 359803 48 Service Agreement $87.22 370th District Court 361069 36 Service Agreement $335.40 - Requesting approval to automatically renew service agreement for the life of the equipment for County Asset # 62647 for the 370th District Court.
Attachments:
C.
AI-62615
1. Requesting approval of a "Sole Source Declaration" for Hart InterCivic, Inc. pursuant to TxLGC 262.024(a)(7), an item that can be obtained from only one source, including: (A) items for which competition is precluded because of it's propriety development/ownership for the current HC voting system in place;
Martha Salazar informed that this is a source of declaration that unfortunately went under consent.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Authority to purchase extended {1 yr.} warranties for each of the following: Verity Controller; Verity Touch; Verity Touch w/Access through requisition #360465 in the amount of $77,640.00 and thereafter annually for as long as the County possess the Hart InterCivic, Inc. voting system;
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
3. Authority to purchase Annual Software License and Support Renewal effective 01-01-18 through 12-31-18 through requisition #360523 in the amount of $197,175.00 and thereafter annually for as long as Hidalgo County possess the Hart InterCivic, Inc. voting system.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Martha Salazar informed that this is a source of declaration that unfortunately went under consent.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Authority to purchase extended {1 yr.} warranties for each of the following: Verity Controller; Verity Touch; Verity Touch w/Access through requisition #360465 in the amount of $77,640.00 and thereafter annually for as long as the County possess the Hart InterCivic, Inc. voting system;
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
3. Authority to purchase Annual Software License and Support Renewal effective 01-01-18 through 12-31-18 through requisition #360523 in the amount of $197,175.00 and thereafter annually for as long as Hidalgo County possess the Hart InterCivic, Inc. voting system.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
D.
AI-62638
BCAP/PCT#3
Requesting acceptance and approval for Payment No.1 in the amount of $121,566.64 for Castle Enterprises, LLC, contracted vendor for El Paraiso Subdivision (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-17-124-05-16)
Attachments:
E.
AI-62565
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO # |
| L&G Consulting Engineers, Inc. | 10/31/17 | 11326548 | $12,577.44 | 733569 |
Attachments:
F.
AI-62443
Acceptance and Approval of acquisition of company G & K Services, Inc., contract # E-16-110B-04-05 - (C-14-013B-04-08) as of (March 21, 2017 pursuant to date of Form 8-K) by "CINTAS Corporation".
Attachments:
G.
AI-62568
Pct. 1 is requesting approval of payment on invoice #4290 in the amount $13,691.93 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided under Contract C-17-246-10-10(WA#1), for Valdez Rd. project.
Attachments:
H.
AI-62442
Requesting authority to purchase one (1) Ford F-150 Crew Cab (Req# 361135) in the amount of $32,918.25 for the Hidalgo County Constable Pct. 4 as part of the 2017 Vehicle Replacement Program through HC's membership/participation with H-GAC contract VE11-15 - "replacing a 2009 Chevrolet Tahoe VIN #1GNEC03069R245197".
Attachments:
I.
AI-62573
Requesting approval of payment of Invoice #64-6 in the amount of $2,404.50 submitted by project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvement project.
Attachments:
J.
AI-62570
Health & Human Services:
Clarification on AI-58672 3-7-17 for RICOH USA, INC. [under Dir Contract DIR-TSO-3041]. The correct copier model should be (Ricoh MP5055SP) for all 12 locations.
.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 21, 2017.
Signed this 21st day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of November, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 21, 2017.
Signed this 21st day of NOVEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy