SPECIAL MEETING - December 5, 2017
BE IT REMEMBERED, that on this 5th day of December A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 5, 2017 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the board were present at the meeting.
All members of the board were present at the meeting.
2.
Prayer
Raul Sesin led the courtroom in prayer.
Raul Sesin led the courtroom in prayer.
3.
Open Forum
1) Father Rene Angel commented on the lack of proper lighting in the colonias he has visited. Additionally, he also noted on the poor drainage system some colonias have. Father Angel related to the board that he has visited homes with about 1 foot of water inside. The priest encouraged the board to help the colonias that are lacking light and proper drainage structure.
2) Martha Sanchez with LUPE and ARISE, petitioned the court to keep working on establishing public lighting in the colonias and improve the drainage system.
1) Father Rene Angel commented on the lack of proper lighting in the colonias he has visited. Additionally, he also noted on the poor drainage system some colonias have. Father Angel related to the board that he has visited homes with about 1 foot of water inside. The priest encouraged the board to help the colonias that are lacking light and proper drainage structure.
2) Martha Sanchez with LUPE and ARISE, petitioned the court to keep working on establishing public lighting in the colonias and improve the drainage system.
Attachments:
4.
Approval of Consent Agenda
The board moved to approve the entire consent agenda.
The board moved to approve the entire consent agenda.
5.
AI -62754
Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations:
A.) Pct. 4 - Curry Drain
Raul Sesin informed the board that this project is a partnership with the drainage district, irrigation district no.1 and precinct 4. The precinct is working on improving Curve Rd., part of the project was initiated to realign Curry drain which starts in Val Verde all the way to Alamo Rd. Sesin presented before and after pictures of the project, he added they are hopeful to provide a much safer route for citizens.
B.) Pct. 3 - Penitas Drain - GLO
Partnership with Urban County utilizing general land office money, the project is broken down into three phases. Phase 1, works north side which will provide drainage to multiple subdivisions that don't have a current outfall. The project is already under construction with a contract price tag of $950,000. Phase 2, is the inner connection from the Hidalgo County Irrigation District No.6 canal going south across the expressway and tying to the Peñitas facility. Sesin noted that this project is a combination of box work and ditch work, the district will be doing some ditch work while working with the contractor. The project is $1.7 million and about $2.8 million is being invested in the area.
C.) Pct. 2 - Plena Vista Subdivision Unit 2
This project is a partnership between the drainage district and the county, the project is located in precinct 2 and was identified as rural drainage project. The district is working on pavement improvements, and right now are about 90% complete with the project. Sesin disclosed that the project is about $458,000.
Board Member Eduardo "Eddie" Cantu noted that this is one of the subdivisions that flooded in 2015, he pointed out that they are working to get subdivisions out of the flooding area. The board member also informed that they are working on implementing lighting in that same area. He and Sesin credited the rest of the board members for the effort they have put into getting subdivisions out of a flooding zone and helping with public lighting.
Board Member Joseph Palacios commented they have been working with the secretary of state to cure the negative connotation of the colonias.
A.) Pct. 4 - Curry Drain
Raul Sesin informed the board that this project is a partnership with the drainage district, irrigation district no.1 and precinct 4. The precinct is working on improving Curve Rd., part of the project was initiated to realign Curry drain which starts in Val Verde all the way to Alamo Rd. Sesin presented before and after pictures of the project, he added they are hopeful to provide a much safer route for citizens.
B.) Pct. 3 - Penitas Drain - GLO
Partnership with Urban County utilizing general land office money, the project is broken down into three phases. Phase 1, works north side which will provide drainage to multiple subdivisions that don't have a current outfall. The project is already under construction with a contract price tag of $950,000. Phase 2, is the inner connection from the Hidalgo County Irrigation District No.6 canal going south across the expressway and tying to the Peñitas facility. Sesin noted that this project is a combination of box work and ditch work, the district will be doing some ditch work while working with the contractor. The project is $1.7 million and about $2.8 million is being invested in the area.
C.) Pct. 2 - Plena Vista Subdivision Unit 2
This project is a partnership between the drainage district and the county, the project is located in precinct 2 and was identified as rural drainage project. The district is working on pavement improvements, and right now are about 90% complete with the project. Sesin disclosed that the project is about $458,000.
Board Member Eduardo "Eddie" Cantu noted that this is one of the subdivisions that flooded in 2015, he pointed out that they are working to get subdivisions out of the flooding area. The board member also informed that they are working on implementing lighting in that same area. He and Sesin credited the rest of the board members for the effort they have put into getting subdivisions out of a flooding zone and helping with public lighting.
Board Member Joseph Palacios commented they have been working with the secretary of state to cure the negative connotation of the colonias.
6.
AI -62769
Request approval of Notice to Suspend Work to GO Underground, LLC, related to Construction Contract No.C-HCDD1-17-052-10-10 - "Chaparral Drain Improvements - FM 493 Crossing"
Raul Sesin explained that this is a partnership with TxDOT,they are providing the boxes but will take about 8 weeks to deliver.Therefore, they want to stop the work until boxes are deliver.
The board granted authorization to have Raul Sesin sign notice of suspend.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Raul Sesin explained that this is a partnership with TxDOT,they are providing the boxes but will take about 8 weeks to deliver.Therefore, they want to stop the work until boxes are deliver.
The board granted authorization to have Raul Sesin sign notice of suspend.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
AI -62750
A. Requesting approval to accept bids and approval to award a Construction Contract to lowest and best bidder meeting all specified requirements for the project: "HCDD1 New Administration Facility -Site Utilities" (RFB# HCDD1-17-055-11-29), Base Bid and Alternates No. 1 & 2, in the total amount of $61,145.00 to Gonzalez Enterprises, LLC. (subject to Legal Approval and Compliance with HB1295).
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -62740
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -RFB No. HCDD1-18-001-01-04 "Sale and Removal of Fill Dirt -Located at Weslaco North Lateral (East Side of Birch Subdivision Phase II)", including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
9.
AI -62773
Requesting approval of Defective / Lost Title Commercial Surety Application as it relates to District owned vehicle
Vin No.: 1FTSF21P85EB31802 and approval for District General Manager or his designee to sign.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Vin No.: 1FTSF21P85EB31802 and approval for District General Manager or his designee to sign.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
10.
AI -62780
A. Requesting approval to reclassify two position from the District's maintenance and operation, slots nos. 8 and 12, from Equipment Operator III to Equipment Operator IV and set salary at $ 42,521 in accordance to the grade and step salary schedule.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Requesting approval to create two part-time clerk positions not to exceed 20 hours per week, and set hourly rate of $12.88.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
C. Approval of Revised Salary Schedule for 2017 and 2018 and Budget Amendments in the amount of $2,938 into the Admin and maintenance and operation budgets to fund reclassification and new positions as noted in items A, and B through December 31, 2017.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Requesting approval to create two part-time clerk positions not to exceed 20 hours per week, and set hourly rate of $12.88.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
C. Approval of Revised Salary Schedule for 2017 and 2018 and Budget Amendments in the amount of $2,938 into the Admin and maintenance and operation budgets to fund reclassification and new positions as noted in items A, and B through December 31, 2017.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
11.
AI -62786
Request approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District No.1 and Hidalgo County Urban County Program as it relates to the Penitas Lateral. Subject to final legal review.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
12.
AI -62800
Requesting approval of Interlocal Cooperation Agreement with Delta Lake Irrigation as it relates to maintenance of existing drainage system. (Subject to final legal review)
North East portion of precinct 4.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
North East portion of precinct 4.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
13.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
14.
Open Session:
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
15.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
16.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
17.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of December, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 5, 2017.
Signed this 5th day of DECEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of December, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 5, 2017.
Signed this 5th day of DECEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy