SPECIAL MEETING - December 19, 2017
BE IT REMEMBERED, that on this 19th day of December A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 19, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with the exception of Item.11.A. to be pulled for further discussion.
Vote: 4 - 0 – Unanimously
1.
AI-63039
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-63044
Presentation of Fund Information Report
Attachments:
B.
AI-62952
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
C.
AI-62998
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of August 2017.
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-63022
2017 - District Clerk (1100)
Attachments:
B.
AI-62926
2017- Pct 1 Admin (1200)
Attachments:
C.
AI-62927
2017 - Pct 1 Parks (1100)
Attachments:
D.
AI-62936
2017 - Pct 1 R&B (1200)
Attachments:
E.
AI-62921
2017 - Pct 1 Sanitation (1100)
Attachments:
F.
AI-63019
2017 - County Wide (1200)
Attachments:
G.
AI-63021
2017-Constable Pct. 2(1100)
Attachments:
H.
AI-63001
2017 - Pct 2 Parks (1100)
Attachments:
I.
AI-63000
2017 - Pct 2 Rd Maint (1200)
Attachments:
J.
AI-62999
2017 - Pct 2 Alamo CRC (1100)
Attachments:
K.
AI-62957
2017 - Health & Human Services Dept. / PHHS (1293)
Attachments:
L.
AI-62958
2017 - Tax Office (1100)
Attachments:
M.
AI-62966
2017 - DA CCP59 (1223)
Attachments:
N.
AI-62981
2017 - 430th District Court (1100)
Attachments:
O.
AI-62996
2017 - Executive Office (1100)
Attachments:
P.
AI-62929
2017 - TX Healthy Communities (1293)
Attachments:
Q.
AI-62938
2017 - Fire Marshal (1100)
Attachments:
R.
AI-62943
2017 - Health & Human Services (1100)
Attachments:
S.
AI-62925
2017 - Nuisance Abatement Division (1100)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-63020
Pct. #4:
Requesting approval of 2017 interdepartmental transfer from CO2017-PCT4 TOWER RD (program 185) to CO2017-PCT4 MILO PONCE PRK (program 191) in the amount of $18,980.00.
Requesting approval of 2017 interdepartmental transfer from CO2017-PCT4 TOWER RD (program 185) to CO2017-PCT4 MILO PONCE PRK (program 191) in the amount of $18,980.00.
Attachments:
B.
AI-62963
CO2016-Pct 3 M3(FM2221-Tom Gil) (1350):
Approval of 2017 interdepartmental transfer from various Pct 3 accounts into CO2016-Pct 3 M3(FM2221-Tom Gil) in the amount of $121,796.04 to fund WA#5 for C-13-305-10-07.
Approval of 2017 interdepartmental transfer from various Pct 3 accounts into CO2016-Pct 3 M3(FM2221-Tom Gil) in the amount of $121,796.04 to fund WA#5 for C-13-305-10-07.
Attachments:
C.
AI-62964
CO2017-Pct 3 M3(FM2221-Tom Gil) (1351):
Approval of 2017 interdepartmental transfer from various Pct 3 accounts into CO2017-Pct 3 M3(FM2221-Tom Gil) in the amount of $49,849.39 to fund WA#5 for C-13-305-10-07.
Approval of 2017 interdepartmental transfer from various Pct 3 accounts into CO2017-Pct 3 M3(FM2221-Tom Gil) in the amount of $49,849.39 to fund WA#5 for C-13-305-10-07.
Attachments:
D.
AI-62962
CO2015A-Pct 3 M3(FM2221-Tom Gil) (1347):
Approval of 2017 interdepartmental transfer from various Pct 3 accounts into CO2015A-Pct 3 M3(FM2221-Tom Gil) in the amount of $219,754.57 to fund WA#5 for C-13-305-10-07.
Approval of 2017 interdepartmental transfer from various Pct 3 accounts into CO2015A-Pct 3 M3(FM2221-Tom Gil) in the amount of $219,754.57 to fund WA#5 for C-13-305-10-07.
Attachments:
E.
AI-62937
Fire Marshal (1100) :
Approval of 2017 interdepartmental transfer between four programs under the Fire Marshal to fund fire call invoices in the amount of $17,250.
Approval of 2017 interdepartmental transfer between four programs under the Fire Marshal to fund fire call invoices in the amount of $17,250.
Attachments:
5.
Planning Department:
A.
AI-62956
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
County Treasurer:
A.
AI-62986
Approval of Hidalgo County Quarterly Investment Report for Third Quarter 2017.
Attachments:
7.
Monthly Fee Reports:
A.
AI-62922
District Attorney's Office Check Fraud Fees Monthly Report - November 2017
Attachments:
B.
AI-62867
District Clerk Fee Report for the month of November 2017 $400,136.50
Attachments:
8.
Executive Office:
A.
AI-62918
Approval of 457 plan hardship withdrawal requests for employee #068942 & #115614
B.
AI-62988
Approval of Right of Way Permits:
1. North Alamo Water Supply Corporation; Edinburg, TX (PCT. 4)
2. North Alamo Water Supply Corporation; Edinburg, TX ( PCT. 4)
1. North Alamo Water Supply Corporation; Edinburg, TX (PCT. 4)
2. North Alamo Water Supply Corporation; Edinburg, TX ( PCT. 4)
Attachments:
C.
AI-62940
Approval of Right of Way Permits:
1. Quintanilla, Headley & Associates, Inc. Edinburg, TX (PCT 4)
2. Quintanilla, Headley & Associates, Inc. Edinburg, TX (PCT 4)
3. North Alamo Water Supply Corporation Donna, TX (PCT 1)
1. Quintanilla, Headley & Associates, Inc. Edinburg, TX (PCT 4)
2. Quintanilla, Headley & Associates, Inc. Edinburg, TX (PCT 4)
3. North Alamo Water Supply Corporation Donna, TX (PCT 1)
Attachments:
9.
Tax Refunds:
A.
AI-62971
| Account Number | Payer | Amount |
| J2260.99.000.0001.03 | AARON'S INC | $4,198.72 |
| J2260.99.000.0001.03 | AARON'S INC | $22,512.57 |
| L3835.99.000.000B.00 | AARON'S INC | $11,752.94 |
Attachments:
B.
AI-62970
| Account Number | Payer | Amount |
| E3300.00.256.0013.00 | Jose E Garcia | $2,597.80 |
| 00027.90.180.0005.09 | Verizon Wireless C/O Duff & Phelps LLC | $6,546.58 |
Attachments:
10.
Membership Dues/Certifications:
A.
AI-62847
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Kriselda Hinojosa, Juan E. Bazan, Randy Edward Lopez and William Harrison McPherson, in the amount of $240.00 (Requisition #362401), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Kriselda Hinojosa, Juan E. Bazan, Randy Edward Lopez and William Harrison McPherson, in the amount of $240.00 (Requisition #362401), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Attachments:
11.
Budget & Management:
A.
AI-62820
1. Approval of reimbursement in the amount of $1,090,452.98 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/30/17 to 12/13/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
| 11/30-30/17 | $ 5,351.95 |
| 12/01-06/17 | $ 469,801.67 |
| 12/07-13/17 | $ 615,299.36 |
| TOTAL | $1,090,452.98 |
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-63014
BCAP / Pct. 3
Requesting acceptance and approval for Application No. 1 in the amount of $71,052.93 for Five Star Galaxy Construction, LLC, contracted vendor for Palm Subdivision (Pct. 3) as submitted by project engineer Javier Hinojosa Engineering under contract# C-CAP-17-186-08-08.
Attachments:
B.
AI-63018
Requesting approval of payment of invoice 2017-12 submitted by Hidalgo County Urban Program for project improvements to JR Milo Ponce Park, in the amount of $18,980.00 as detailed in supporting documentation attached.
Attachments:
C.
AI-62896
Approval of Application for Payment No. 7 in the amount of $50,970.74 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E.
Attachments:
D.
AI-62853
Approval to extend/renew the additional one (1) year option for contract # C-14-008-02-11- Velma Sue De Leon d/b/a Memorial Funeral Home for "Burial Services for HC Qualified Indigent Families" in Hidalgo County, under the same rates, terms and conditions, effective, March 1, 2018.
Attachments:
E.
AI-62883
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms, and conditions for the following:
1. C-16-288-12-06 Gulf Coast Paper Co., Inc. County Wide "Janitorial Supplies, Industrial Chemicals & Supplies"-First (1st year) of two (2) - one (1) year;
2. C-16-288a-12-06 CC Distributors, Inc. County Wide "Janitorial Supplies, Industrial Chemicals & Supplies"-Fist (1st year) of two (2) - one (1) year;
3. C-16-288b-12-06 Unipak, Corp. County Wide "Janitorial Supplies, Industrial Chemicals & Supplies"-First (1st year) of two (2) - one (1) year;
4. C-16-288c-12-06 All American Poly, Corp. County Wide "Janitorial Supplies, Industrial Chemicals & Supplies"-First (1st year) of two (2) - one (1) year:
5. C-17-017-12-13 Jose Ramirez, Jr. Precinct No. 3 "Lease of Land-Peñitas Landfill" for the Final One (1) year.
6. E-17-256-12-13 SPI Ventures Rio Grande City-WIC:"Lease Office Space in Starr County" for the Final One (1) year.
Attachments:
F.
AI-62895
Approval of payment of Invoice #20048 in the amount of $19,273.65 submitted by project engineer B2Z Engineering LLC, for engineering services provided under Contract# C-17-229-08-22 (WA#1), for Pct 2 Industrial Blvd. and Valmex Rd projects.
Attachments:
G.
AI-62942
Authority to exercise the one (1) year extension option [as permitted under the current contract] for "Psychological Evaluation Services" under the same rates, terms, and conditions with Gregorio Pina, III., Ph.D.
Attachments:
H.
AI-62993
Executive Office:
Requesting authority to add additional user on subscription for Online Drone Mapping Software Services with Inflatics, Inc. dba Drone Deploy and authority to execute required agreement (if needed) through requisition #362255 in the amount of $999.00/for (1) year.
Requesting authority to add additional user on subscription for Online Drone Mapping Software Services with Inflatics, Inc. dba Drone Deploy and authority to execute required agreement (if needed) through requisition #362255 in the amount of $999.00/for (1) year.
Attachments:
I.
AI-62833
As requested by vendor, Superior Alarm Agreement and concurrence by user, Pct. #3, approval to change and update the commencing date to 01/01/18 for Superior Alarm Agreement with authority for County Judge to execute the new agreement for the following location: 1/4 Mile W/ FM 1427 Military, Penitas, Texas in the amount of $25.00 per month/$300.00 yearly for the monitoring services.
Attachments:
J.
AI-62865
Requesting approval of "Clarification/Correction to R/AI#-60888 [CC 08-08-17] for John Deere (Deere & Company) authorized dealer Neuhaus & Company, Ltd to reflect the correct attachment [one item only] as follows: One (1) John Deere 520M Loader with an increase of $358.90 and NOT as posted on original agenda caption for the purchase of Equipment.
Attachments:
K.
AI-62909
Pursuant to Texas Local Government Code, 263.151 (1), HC-District Clerk's office is requesting approval to declare as "Salvage Property" [unusable] and sell as "Scrap Metal" including removing the items listed in Exhibit A from District Clerk's inventory list.
Attachments:
L.
AI-62733
Authority to exercise the one (1) year extension option for "Turnkey Burial Services (including cemetery plots) for Unidentified Pauper Remains" under the same rates, terms, and conditions with Mid Valley Cemetery, Inc. dba Val Verde Memorial Gardens.
Attachments:
M.
AI-61995
Acceptance and approval to exercise the County's option to extend the first (1st) year [of two (2) one(1) year options possible] under the same rates, terms, and conditions as provided in the current contract with Burton, McCumber, & Cortez, LLP.
Attachments:
N.
AI-62818
ADD FUEL CARD
1. Hidalgo County Emergency Management - Fuel Card
1. Hidalgo County Emergency Management - Fuel Card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of December, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 19, 2017.
Signed this 19th day of DECEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of December, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 19, 2017.
Signed this 19th day of DECEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy