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Minutes for DRAINAGE DISTRICT

SPECIAL MEETING - January 9, 2018

BE IT REMEMBERED, that on this 9th day of January A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
DRAINAGE DISTRICT 
BOARD OF DIRECTORS
January 9, 2018
9:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call

All members of the board were present during roll call.
 
2.
 
Prayer

Jaime Salazar led the courtroom in prayer.
 
3.
 
Open Forum

1)
Norma Ramirez candidate for the Hidalgo County Democratic Chair, spoke about her background as the daughter of a migrant farm worker and truck driver. Ramirez's grandparents and parents were born and raised in Edinburg, Texas. She advocated for a fair election process.

2) Maria Arias thanked Board Member Joseph Palacios on behalf of La Colonia Pueblo De Palmas residents for all the support provided to the subdivision in helping dissolved the association, and support public lighting.
Attachments:
 
4.
 
Approval of Consent Agenda

The board moved to approve the entire consent agenda.
 
5.
AI -63112
A. Discussion and approval of all personnel actions approved after September 26 , 2017 (2018 Budget Adoption Date) for the District Maintenance and Operation and Administration Budgets as previously approved on December 5, 2017.
 
Action Dept Slot Position Title Budgeted Salary
Reclassify M&O-006 8 Equipment Operator IV $ 42,521.00
Reclassify M&O-006 12 Equipment Operator IV $ 42,521.00
Create Adm-003 22 Part-Time Clerk $ 13,395.20
Create Adm-003 23 Part-Time Clerk $ 13,395.20

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

B. Request approval of budget amendments from the District's General Fund in the amount of $29,327.45 Admin and $6,822.43 M&O to fund Item A  for 2018.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously 

C. Request approval to increase Salary for M&O slots 109 and 149 to $50,744.00.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously

D. Request approval of budget amendment from the District's General Fund in the amount of $10,844.36 fund Item C. for 2018.

 On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

E. Approval of Revised Salary Schedule for 2018.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
Attachments:
 
6.
AI -63137
A.  Requesting approval of Interlocal Cooperation Agreement by and between Hidalgo County Drainage District. No. 1 and Hidalgo County Irrigation District No. 1 and Deed of real property.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
                                               
 Vote: 5 - 0 – Unanimously

B.  Requesting  approval to authorize Board Chairman to execute all documents necessary to close the purchase of that certain real property described in that certain Interlocal Cooperation Agreement by and between Hidalgo County Drainage District. No. 1 and Hidalgo County Irrigation District No. 1 dated January 4, 2018.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
7.
AI -63110
Requesting approval to issue Notice to Resume Work Order No. 1 for Construction Contract No. C-HCDD1-17-052-10-10 -."Chaparral Drain Improvements -FM493 Crossing", awarded to Go Underground, LLC, with authority for General Manager, Mr. Raul E. Sesin, P.E. CFM, to execute Notice.  The effective date of Notice to Resume Work will be determined by the date of execution. (Notice to Suspend Order was approved by BOD on AI#62769 - 12/05/17)

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
8.
AI -63127
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:

General Fund Bdgt: 006 M&O

A. Application for Payment No. 1 in the amount of $262,991.70 from MorWil, LLC pertaining to Construction Contract No. HCDD1-17-022-05-16 Schunior Drain Ditch Improvements FM 1423 (Val Verde Rd) Crossing. 
P.O.#632363
Project Engineer: Noe Saldivar, P.E. Hidalgo County Drainage District No. 1

CIP Fund 130 Bdgt: 005-General Fund Administration Building

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
                                                                              
 Vote: 5 - 0 – Unanimously

B. Application for Payment No. 3324-02 in the amount of $14,474.00, Payment No. 3324-03 in the amount of $4,495.50 and Payment No. 3324-04 Retainage Release in the amount of $4,441.80 from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-018-05-30-Building Electrical Upgrade.
PO#632111
Project Engineers: Halff & Associates 

2013 Bonds
CIP Fund 133 Bdgt: 365 -Rural Drainage Development Pct.1


On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

C. Application for Payment No. 4 in the amount of $118,755.90 from Texas Cordia Construction, Inc. pertaining to Construction Contract No. HCDD1-17-026-06-27 Lucero Del Norte Subdivision.
P.O. 632525
Project Engineers: Tedsi Infrastructure

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

D. Application for Payment No. 4 in the amount of $67,052.25 from Texas Cordia Construction, Inc. pertaining to Construction Contact No. HCDD1-17-026-06-27 Mile 13 1/2 N. Rd & FM 1015 Area Drainage.
PO#632014
Project Engineer: Urban Infrastructure Group, Inc. 

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously

E. Application for Payment No. 5 in the amount of $56,707.91 from Texas Cordia Construction, Inc. pertaining to Construction Contact No. HCDD1-17-026-06-27 Mile 13 1/2 N. Rd & FM 1015 Area Drainage.
PO#632014
Project Engineer: Urban Infrastructure Group, Inc. 

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
 
9.
AI -63144
Requesting approval to declare Surplus approximately 10,500 Cubic Yards of Fill Dirt from "Weslaco North Lateral (East Side of Birch Subdivision Phase II) in as much as  an attempt was made for the sale and removal through RFB# HCDD1-18-001-01-04, advertised for (2) weeks, and No Bids were received.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
 
10.
AI -63042
Requesting approval of closing documents for Parcel 2 as it relates to Seminole Valley No.2 Drain project and authority for the Chairman of the Board to execute documents, pending final legal review.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
Attachments:
 
11.
AI -63058
A.  Requesting approval of Contribution-In-Aid of Construction Agreement For Electric Distribution Service with AEP Texas as needed for the Construction of District's new Administration Building.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously 

B.  Approval for Mr. Raul E. Sesin, P.E., CFM to execute agreement with AEP Texas.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

C.  Approval of payment to AEP out of Fund 130 Capital Project Fund in the amount of $3,152.33

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
Attachments:
 
12.
AI -63141
Ratification of the fully executed Change Order No. 1, reflecting 38 additional calendar days, in connection with the construction contract No. C-HCDD1-17-023-05-30 - Hidalgo County Drainage District No. 1 "Street and Drainage Improvements for Plena Vista Subdivision, Unit 2" as recommended by project engineer, Cruz-Hogan Consultants, Inc., and approved by HCDD1 General Manager,  Mr. Raul E. Sesin, P.E., C.F.M., subject to compliance with HB1295.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
 
13.
AI -63128
Authorization and approval to upgrade current cell phone plan through the District's membership/participation with Contract No. DIR-TSO-3415 (plan NDIR16) with Verizon Wireless. The upgrade will be to migrate all lines to the new contract's 4,400 shared peak minutes plan with an estimated savings to the District of $501.55 per month.  Any additional lines/services will be through this new plan (DIR-TSO-3415 -NDIR16). 

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
 
14.
AI -63183
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for additional services in relation to the professional engineering services agreement with S&B Infrastructure LTD, for the provision of construction engineering inspection and management services for the improvements to the Pharr-McAllen South Drain Construction project  in the amount of $42,571.80.  Subject to Legal Review and compliance to HB1295 (if applicable).

No action taken on this item.
 
15.
AI -63186
Approval of Supplemental Agreement No. 1 to Professional Service Agreement C-HCDD1-16-056A-11-15 Surveying Services with Quintanilla Headley & Associates, Inc. as approved by Board on November 15, 2016. for the addition of sub consultant as per Article 13 of the agreement. 

 On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
Attachments:
 
16.
 
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
A.
 
Real Estate Acquisition

No action taken on this item.
 
B.
 
Pending and/or Potential Litigation

No action taken on this item.
 
17.
 
Open Session:
 
A.
 
Real Estate Acquisition

Proceed as Directed.
 
B.
 
Pending and/or Potential Litigation

Proceed as Directed.
 
18.
 
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed

No action taken on this item.
 
19.
 
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed

No action taken on this item.
 
20.
 
Adjourn

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 9th day of January, 2018

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G. Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 9, 2018.

Signed this 9th day of JANUARY 2018




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy