SPECIAL MEETING - January 16, 2018
BE IT REMEMBERED, that on this 16th day of January A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 16, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with the exception of Items. 11.B., 11.E., 13.A., and 13.I. to be pulled for discussion.
Vote: 4 - 0 - Unanimously
Court proceeded to Item.11.B.
1.
AI-63307
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-63314
Presentation of Fund Information Report
Attachments:
B.
AI-63124
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of September 2017.
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-63288
2017 - Texas A&M AgriLife Extension Service (1100)
Attachments:
B.
AI-63258
2017 - Pct 2 Adm (1200)
Attachments:
C.
AI-63224
2017 - Health & Human Services Dept. / Clinics (1100)
Attachments:
D.
AI-63205
2017 - District Clerk (1100)
Attachments:
4.
2018 Intradepartmental Transfers:
A.
AI-63302
2018 - Co Wide Contingency (1100)
Attachments:
B.
AI-63257
2018 - Pct.4 Emergency Srv (1100)
Attachments:
C.
AI-63235
2018 - Election (1100)
Attachments:
D.
AI-63236
2018 - Health & Human Services Dept. / Clinics (1100)
Attachments:
E.
AI-63238
2018 - Probate Court (1100)
Attachments:
F.
AI-63247
2018 - Public Affairs (1100)
Attachments:
G.
AI-63254
2018 - Constable Precinct 4 (1100)
Attachments:
H.
AI-63255
2018 - I. T. Department (1100)
Attachments:
I.
AI-63233
2018 - DA Check Fraud (1222)
Attachments:
J.
AI-63140
2018 - DA CCP59 (1223)
Attachments:
K.
AI-63232
2018 - Facilities Management (050) Cty Wide (1100)
Attachments:
L.
AI-63228
2018 - CRIM DA (1100)
Attachments:
M.
AI-63225
2018 - Sheriff's Federal Sharing - US Justice (Fund 1229)
Attachments:
N.
AI-63054
2018 - Nuisance Abatement Division (1100)
Attachments:
O.
AI-63209
2018 - Elections LIT (1283) Chapter 19
Attachments:
P.
AI-63218
2018 - Tax Office (1100)
Attachments:
Q.
AI-63201
2018 - Pct 1 R&B (1200)
Attachments:
R.
AI-63203
2018 - Purchasing (1100)
Attachments:
S.
AI-63198
2018 - Pct 1 Sanitation (1100)
Attachments:
T.
AI-63197
2018 - Pct 1 Parks (1100)
Attachments:
5.
2017 Interdepartmental transfers:
A.
AI-63291
Pct 2 Yuma Ave Ext Rd Prj (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Yuma Ave Ext Project in the amount of $970.00 to fund Change Order No. 6.
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Yuma Ave Ext Project in the amount of $970.00 to fund Change Order No. 6.
Attachments:
6.
2018 Interdepartmental Transfers:
A.
AI-63301
2018-WIC Admin (1292):
Approval of 2018 interdepartmental transfer from WIC Adm. to TXIN in the amount of $16,735.00 for travel expenditures
Approval of 2018 interdepartmental transfer from WIC Adm. to TXIN in the amount of $16,735.00 for travel expenditures
Attachments:
B.
AI-63303
430th DC (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to 430th DC in the total amount of $79,315.20 for rental expenditures for the building used by the court located at 111 S. 9th St., Edinburg, Texas.
Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to 430th DC in the total amount of $79,315.20 for rental expenditures for the building used by the court located at 111 S. 9th St., Edinburg, Texas.
Attachments:
C.
AI-63256
Acceptance and approval of 2018 interdepartmental transfer from Pct.4 Sanitation (Program 001) to Pct.4 Milo Ponce Park (Program 191) in the amount of $9,825.00.
Attachments:
7.
Planning Department:
A.
AI-63230
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-63243
1. Release of Letter of Credit No. 9100115895
a. Lantana Acres No. 8 Subdivision- Pct.1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Gardens Road)
*Release of Letter of Credit request: $419,545.56
a. Lantana Acres No. 8 Subdivision- Pct.1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Gardens Road)
*Release of Letter of Credit request: $419,545.56
- Water Improvements: $2,550.00
- Drainage Improvements: $16,060.00
- Paving Improvements (Onsite): $211,705.50
- Paving Improvements (Mile 22 ½ North Road): $71,769.50
- 2% Inspection Fee: $13,062.70
- Testing Fee: $14,269.33
- Street Signs: $3,128.53
- Septic Tanks: $87,000.00
Attachments:
8.
Monthly Fee Reports:
A.
AI-63237
District Attorney's Office Check Fraud Fees Monthly Report - December 2017
Attachments:
B.
AI-63222
District Clerk Revised November 2017 Monthly Fee Report
Attachments:
C.
AI-63204
District Clerk Fee report for the month of December 2017 $301,905.41
Attachments:
9.
Executive Office:
A.
AI-63220
Approval of Right of Way Permit:
1. Vos Farms; Weslaco, TX (PCT. 1)
1. Vos Farms; Weslaco, TX (PCT. 1)
Attachments:
10.
Tax Refunds:
A.
AI-63219
| Account Number | Payer | Amount |
| C4920.00.000.0003.00 | Lone Star National Bank | $5,911.06 |
| K2400.00.000.0377.05 | Law Office of Michael J. Daley, PLLC | $5,469.00 |
| M4011.99.000.0004.00 | ABC Supply Co. Inc | $13,881.32 |
Attachments:
11.
Membership Dues/Certifications:
A.
AI-63297
Auditor's Office:
Requesting approval to pay 2018 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition # 364503) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2018 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition # 364503) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-63241
Constable Pct. 1 (1100):
Requesting approval of the 2018 Justice of the Peace and Constables Association of Texas (JPCA) annual membership dues (Req. # 363456) with authority for the County Treasurer to issue a check in the amount of $550.00 after review, audit, and processing procedures are completed buy the County Auditor.
Valde Guerra recommended approval with respect to the membership dues affidavits to be attached or be presented on Constable Pct.1
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.11.E.
Requesting approval of the 2018 Justice of the Peace and Constables Association of Texas (JPCA) annual membership dues (Req. # 363456) with authority for the County Treasurer to issue a check in the amount of $550.00 after review, audit, and processing procedures are completed buy the County Auditor.
Valde Guerra recommended approval with respect to the membership dues affidavits to be attached or be presented on Constable Pct.1
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.11.E.
Attachments:
C.
AI-63221
Emergency Management (1100):
Requesting approval of the 2018 membership dues (requisition 363367) for EMC Ricardo Saldana and Deputy EMC Belinda Alvarez to the Emergency Management Association of Texas (EMAT) in the amount of $200.00, with authority for the County Treasurer to issue payment after auditing procedures have been completed.
Requesting approval of the 2018 membership dues (requisition 363367) for EMC Ricardo Saldana and Deputy EMC Belinda Alvarez to the Emergency Management Association of Texas (EMAT) in the amount of $200.00, with authority for the County Treasurer to issue payment after auditing procedures have been completed.
Attachments:
D.
AI-63216
County Treasurer (1100)
Approval to pay 2018 membership dues to the Texas Association of Counties in the total amount of $150.00 for Norma G. Garcia with authority for the County Treasurer to issue check after review and auditing procedures are completed
Approval to pay 2018 membership dues to the Texas Association of Counties in the total amount of $150.00 for Norma G. Garcia with authority for the County Treasurer to issue check after review and auditing procedures are completed
Attachments:
E.
AI-63199
Constable Pct. 2:
Requesting approval of 2018 JPCA membership dues for employees in the amount of $ 690.00 (req#362728) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Correction: Requisition No. should be 363728
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with correction.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.13.A.
Requesting approval of 2018 JPCA membership dues for employees in the amount of $ 690.00 (req#362728) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Correction: Requisition No. should be 363728
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with correction.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.13.A.
Attachments:
F.
AI-63133
Constable Precinct 4:
Requesting approval to obtain renew 2018 Membership with the South Texas Justices of The Peace and Constables Association (STJPCA) for Constable Atanacio J.R. Gaitan (Req. No. 363574) in the total amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to obtain renew 2018 Membership with the South Texas Justices of The Peace and Constables Association (STJPCA) for Constable Atanacio J.R. Gaitan (Req. No. 363574) in the total amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
G.
AI-63132
Constable Precinct 4:
Requesting approval to renew 2018 Membership with the Justices of The Peace and Constables Association of Texas, Inc. (JPCA) for Constable Atanacio J.R. Gaitan (Req. No. 363571) in the total amount of $60.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to renew 2018 Membership with the Justices of The Peace and Constables Association of Texas, Inc. (JPCA) for Constable Atanacio J.R. Gaitan (Req. No. 363571) in the total amount of $60.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
12.
Budget & Management:
A.
AI-63250
Non-Agenda Transfers Report and approval of emergency transfers for the period of December 1, 2017 thru December 28, 2017.
Attachments:
13.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-63289
Ratification of fully executed Change Order No. 6 in connection with contract No. C-16-281-11-15 -Hidalgo County Precinct #2 -YUMA AVENUE EXTENSION PROJECT(from McColl Rd to 0.16 miles east of McColl Rd) as recommended by project inspector, Eugene Palacios and subject to compliance with HB1295 when and if applicable.
Valde Guerra recommended approval subject to the HB 1295 be presented.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to HB 1295.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.13.I.
Valde Guerra recommended approval subject to the HB 1295 be presented.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to HB 1295.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.13.I.
Attachments:
B.
AI-63279
Authority to advertise and approval of procurement packet for Medical Supplies for WIC Program with authority to re-advertise if and when circumstances require said action.
Attachments:
C.
AI-63166
Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| County Wide Shop Facility Project | 01/01/18 | 20052 | $7,521.87 | 760512 |
| Military Highway Extension Project | 01/02/18 | 20053 | $12,561.34 | 764596 |
| Las Milpas Park Youth Facility Project | 01/02/18 | 20054 | $5,584.15 | 767363 |
| Military Highway Extension Project | 01/02/18 | 20055 | $18,848.46 | 770537 |
D.
AI-63227
Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Regional Linear Park Project | 01/02/18 | 11326663 | $ 9,822.07 | 759102 |
| Dicker Road Project | 01/02/18 | 11326666 | $ 7,142.92 | 762740 |
| Eldora Road Project | 12/31/17 | 11326687 | $59,852.38 | 764302 |
| Nolana Loop Road Project | 12/31/17 | 11326691 | $50,981.68 | 760468 |
Attachments:
E.
AI-63260
1.) Acceptance and approval of project invoice submitted by The Warren Group Architects, Inc. for Precinct 4 Memorial Park Phase I project - Invoice No. 2 in the amount of $8,000.00. (P.O. 765626);
2.) Acceptance and approval of project invoice submitted by Raba Kistner, Inc. for JR Milo Ponce Park Project - Invoice No. R027613 Revised in the amount of $4,583.15 (P.O. 770352).
Attachments:
F.
AI-63057
Clarification to agenda item #60616 previously approved on 07/25/17, previous quote was mistakenly attached as backup for the Tax Office Fraud Division, Ricoh 36 month lease (Model # MP402SPF) Requisition #345397 quote reflected 1,500 B/W impressions @ $0.0124 (monthly cost of $ 18.60) should have been quote for 3,000 B/W impressions monthly @ $0.0124 (monthly cost of $ 37.20).
Attachments:
G.
AI-62727
Requesting authority to advertise with approval of RFP procurement packet (ie., specifications-requirements, legal notice, draft professional service agreement etc.,) as attached hereto for: Hidalgo County - "Title Company Services Pool" RFP 2018-005-02-07-YZV including the re-advertising when/if applicable.
H.
AI-63074
Requesting authority to exercise the option to renew/extend the following contract as stipulated and provided in the contract under the same rates, terms, and conditions for: C-17-180a-09-19 Matt's Cash and Carry Building Materials, Inc. County Wide "Construction Building Materials & Related Supplies" - For a Six (6) month period.
Attachments:
I.
AI-63060
Approval to amend the hours on the Laserfishe Agreement to ensure a clear itemized breakdown of the 79 hours related to the installation, as previously approved by cc on 11-28-2017.
Valde Guerra recommended approval subject to the HB 1295 be presented.
Martha Salazar informed she'll seek guidance from the DA's Office Civil Division, since they're just restating the amounts and is not sure if HB 1295 is still required.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to HB 1295 or legal input.
Vote: 4 - 0 – Unanimously
Valde Guerra recommended approval subject to the HB 1295 be presented.
Martha Salazar informed she'll seek guidance from the DA's Office Civil Division, since they're just restating the amounts and is not sure if HB 1295 is still required.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to HB 1295 or legal input.
Vote: 4 - 0 – Unanimously
Attachments:
J.
AI-63134
Add Fuel Card/Users
1. Hidalgo County Health and Human Services - Fuel Card/Users
2. Hidalgo County Constable Pct No. 4 - Fuel Card/User
1. Hidalgo County Health and Human Services - Fuel Card/Users
2. Hidalgo County Constable Pct No. 4 - Fuel Card/User
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of January, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 16, 2018.
Signed this 16th day of JANUARY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of January, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 16, 2018.
Signed this 16th day of JANUARY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy