SPECIAL MEETING - January 30, 2018
BE IT REMEMBERED, that on this 30th day of January A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 30, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval with the exception of Item.12.B.4. to be pulled for further discussion.
Vote: 4 - 0 -Unanimously
Court proceeded to Item.12.B.4.
1.
AI-63534
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-63536
Presentation of Fund Information Report
Attachments:
B.
AI-63356
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of October 2017 and November 2017.
3.
2017 Intradepartmental transfers:
A.
AI-63486
2018 - Auditor's Office (1100)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-63467
Transfers Out-Health Grants (1100)/Transfers In-General Fund (1293)
Approval of 2017 interdepartmental transfer from Transfers Out/Transfers In, Program 047, to Transfers Out/Transfers In, Program #013, in the amount of $8,500.00 in order to fund the cash match portion required for the CPS/Hazards grant for fiscal year 2018.
Approval of 2017 interdepartmental transfer from Transfers Out/Transfers In, Program 047, to Transfers Out/Transfers In, Program #013, in the amount of $8,500.00 in order to fund the cash match portion required for the CPS/Hazards grant for fiscal year 2018.
Attachments:
5.
2018 Intradepartmental Transfers:
A.
AI-63506
2018 - JP Pct. 1 Pl. 1 (1100)
Attachments:
B.
AI-63509
2018 - Constable Pct. 2 (1100)
Attachments:
C.
AI-63462
2018 - Pct 2 CRC San Juan (1100)
Attachments:
D.
AI-63463
2018 - Pct 2 CRC Alamo (1100)
Attachments:
E.
AI-63494
2018 - General Litigation (1100)
Attachments:
F.
AI-63495
2018 - Jail (1100)
Attachments:
G.
AI-63499
2018 - Sheriff's Federal Sharing - U.S. Treasury (1228)
Attachments:
H.
AI-63503
2018 - Co. Wide Adm. (1100)
Attachments:
I.
AI-63478
2018 - Pct 1 R&B (1200)
Attachments:
J.
AI-63485
2018 - Pct.4 Sanitation (1100)
Attachments:
K.
AI-63468
2018 - Elections (1283) HAVA
Attachments:
L.
AI-63469
2018 - Pct.4 Parks (1100)
Attachments:
M.
AI-63454
2018 - Tax Office (1100)
Attachments:
N.
AI-63450
2018 - Health & Human Services (1100)
Attachments:
O.
AI-63452
2018 - CC5 (1100)
Attachments:
P.
AI-63427
2018- JP 2/2 - (1100)
Attachments:
Q.
AI-63428
2018 - 139TH DC (1100)
Attachments:
R.
AI-63410
2018 - 332nd DC (1100)
Attachments:
6.
2018 Interdepartmental Transfers:
A.
AI-63464
Pct 2 Administration (1200) : Approval of 2018 interdepartmental transfer for Pct 2 Road Maint. to Pct 2 Adm. in the amount of $3,394.00 to fund pending requisitions.
Attachments:
7.
Planning Department:
A.
AI-63438
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
8.
Executive Office:
A.
AI-63515
Approval of Right of Way Permit:
1. Hidalgo County Irrigation District No. 2; San Juan, TX; (PCT. 2)
1. Hidalgo County Irrigation District No. 2; San Juan, TX; (PCT. 2)
B.
AI-63437
Approval of Right of Way Permits:
1. Melden & Hunt, Inc.; Edinburg, TX (PCT.4)
1. Melden & Hunt, Inc.; Edinburg, TX (PCT.4)
Attachments:
9.
Tax Refunds:
A.
AI-63425
| Account Number | Payer | Amount |
| M1120.99.001.004C.05 | BIOMET | $3,213.69 |
Attachments:
10.
Membership Dues/Certifications:
A.
AI-63388
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for D.A's Office employees in the amount of $420.00 (Requisition #363561), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for D.A's Office employees in the amount of $420.00 (Requisition #363561), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
B.
AI-63330
District Attorney (1100):
Requesting approval to pay 2018 membership dues to the United States Court of Appeals - Fifth Circuit for employee (no.180114) in the amount of $50.00 (Requisition #364540).
Requesting approval to pay 2018 membership dues to the United States Court of Appeals - Fifth Circuit for employee (no.180114) in the amount of $50.00 (Requisition #364540).
11.
Headstart:
A.
AI-63310
Approval of Children's Applications Report for 2017-2018
Attachments:
B.
AI-63311
Approval of Monthly Texas Department of Agriculture Meals and Snacks Reports: November, 2017 and December, 2017
Attachments:
C.
AI-63312
Approval of Monthly Special Services Reports: November, 2017 and December, 2017
Attachments:
D.
AI-63309
Approval of Monthly Financial Reports: November, 2017 and December, 2017
Attachments:
E.
AI-63313
Approval of Monthly Average Daily Attendance (ADA) Reports: November, 2017 and December, 2017
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-63361
Approval of Application for Payment No. 8 in the amount of $174,080.15 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E.
Attachments:
B.
AI-63377
Requesting approval of the following items for the Pct 2 Yuma Avenue Extension Project, as submitted by contractor, Texas Cordia Construction LLC and as reviewed by project inspector, Eugene Palacios, P.E. through Contract C-16-281-11-15:
1. Application for Payment No. 8 (Final) in the amount of $921.50
2. Application for Payment No. 9 (Retainage) release in the amount of $35,984.46
3. Acceptance of Substantial Completion, reflecting the date of October 9, 2017.
4. Acceptance of Certificate of Construction Completion, reflecting the date of November 1, 2017.
Martha Salazar informed thatErika Zamora from precinct 2 sent an e-mail to the auditor's office and to Monica Salinas informing tha the vendor will be submitting a corrected certificate. Salazar petitioned approval subject to the receipt of the corrected certificate of construction completion.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to receiving the corrected certificate of construction completion for Item.12.B.4.
Vote: 4 - 0 -Unanimously
1. Application for Payment No. 8 (Final) in the amount of $921.50
2. Application for Payment No. 9 (Retainage) release in the amount of $35,984.46
3. Acceptance of Substantial Completion, reflecting the date of October 9, 2017.
4. Acceptance of Certificate of Construction Completion, reflecting the date of November 1, 2017.
Martha Salazar informed thatErika Zamora from precinct 2 sent an e-mail to the auditor's office and to Monica Salinas informing tha the vendor will be submitting a corrected certificate. Salazar petitioned approval subject to the receipt of the corrected certificate of construction completion.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to receiving the corrected certificate of construction completion for Item.12.B.4.
Vote: 4 - 0 -Unanimously
Attachments:
C.
AI-63440
Acceptance and approval to exercise the County's option, as provided in current agreement C-13-196-01-21, to extend for an additional one (1) year period, under the same rates, terms and conditions, for: "Credit Card Payment Services" with Easy Access, Inc.
Attachments:
D.
AI-63442
Acceptance and approval to exercise the County’s last one (1) year option to extend lease, as provided in the current agreement under the same rates, terms and conditions, for Lease of Parcel for Citizen Collection Site-Mercedes, TX with Ray Jones.
Attachments:
E.
AI-63413
Authority to rescind action taken by Commissioners Court on December 5, 2017(AI-62812) invoice #40010 in the amount of $11,161.96 for B2Z as recommended and instructed by Auditor staff as a remedy to correct vendor submitted wrong invoice number.
F.
AI-63431
Acceptance and approval of invoice #40009 submitted by project engineer B2Z Engineering (P.O. 771132) - Hidalgo County Precinct # 4 Brewster Park Construction Phase Services in the amount of $11,161.96.
Attachments:
G.
AI-63389
Requesting approval of Application for Payment No. 2 in the amount of $99,494.96 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of January, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 30, 2018.
Signed this 30th day of JANUARY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of January, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 30, 2018.
Signed this 30th day of JANUARY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy