SPECIAL MEETING - February 20, 2018
BE IT REMEMBERED, that on this 20th day of February A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT February 20, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval with the exception of Items.5.E. & 10.D. to be pulled for discussion.
Vote: 5 - 0 – Unanimously
Court proceeded to Consent Agenda Item.5.E.
1.
AI-63841
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-63842
Presentation of Fund Information Report
Attachments:
B.
AI-63535
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of December 2017.
Attachments:
C.
AI-63630
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-63797
2017 - CO 2017-Pct 2 Las Milpas CRC Yth Facility (1351)
Attachments:
4.
2018 Intradepartmental Transfers:
A.
AI-63804
2018 Emergency Management (1100)
Attachments:
B.
AI-63785
2018 - Constable Precinct 4 (1100):
Attachments:
C.
AI-63795
2018 - WIC (1292)
Attachments:
D.
AI-63776
2018 - CC7 (1100)
Attachments:
E.
AI-63757
2018 - 206th DC (1100)
Attachments:
F.
AI-63807
2018 - Pct.4 CRC Memorial (1100)
Attachments:
G.
AI-63772
2018 - Pct.4 Road Maint (1200)
Attachments:
H.
AI-63750
2018 - Pct.4 Parks (1100)
Attachments:
I.
AI-63746
2018- Hidalgo County Sheriff's Office (1100)
Attachments:
J.
AI-63734
2018 - Pct 1 Sanitation (1100)
Attachments:
K.
AI-63733
2018 Election (1100)
Attachments:
L.
AI-63715
2018 - TX-DOT PCT.4 N ALAMO (1315)
Attachments:
M.
AI-63723
2018 - Constable Pct 1 (1100)
Attachments:
N.
AI-63703
2018 - CRIM DA (1100)
Attachments:
O.
AI-63698
2018 - Pct 2 Rd Maint (1200)
Attachments:
P.
AI-63611
2018 - Pct 2 Parks (1100)
Attachments:
Q.
AI-63693
2018 - I.T. Department (1100)
Attachments:
R.
AI-63663
2018 - General Litigation (1100)
Attachments:
S.
AI-63666
2018 - PUBLIC AFFAIRS (1100)
Attachments:
T.
AI-63682
2018 - Public Affairs (1100)
Attachments:
U.
AI-63625
2018 - AUXILIARY (1100)
Attachments:
V.
AI-63644
2018 - DA/ CIVIL LITIGATION (1100)
Attachments:
W.
AI-63635
2018 - D.A. CJD-DVSP (1281)
Attachments:
X.
AI-63675
2018 - Health & Human Services Dept. / Immunization (1293)
Attachments:
Y.
AI-63629
2018 - Health & Human Services Dept. / PHHS (1293)
Attachments:
Z.
AI-63636
2018 - Health & Human Services Dept. / TX Healthy (1293)
Attachments:
AA.
AI-63640
2018 - Planning Dept. (1100)
Attachments:
BB.
AI-63624
2018 - Pct 1 Adm (1200)
Attachments:
CC.
AI-63634
2018 - Pct 1 Rd. Maint. (1200)
Attachments:
DD.
AI-63671
2018 - Pct.4 Endowment (1100)
Attachments:
EE.
AI-63670
2018 - Pct.4 CRC (1100)
Attachments:
5.
2018 Interdepartmental Transfers:
A.
AI-63813
Pct 2 Rancho Blanco Rd Prj (FM907 E 1300 LF):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint, program no. 006, to Pct 2 Rancho Blanco Rd Prj (FM 907 E 1300 LF), program no. 146, in the amount of $30,000.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint, program no. 006, to Pct 2 Rancho Blanco Rd Prj (FM 907 E 1300 LF), program no. 146, in the amount of $30,000.00 to fund project expenditures.
Attachments:
B.
AI-63798
Pct 2 ICA SJ Cesar Chavez Rd Prj (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint, program no. 006, to Pct 2 ICA SJ Cesar Chavez Rd Prj, program no. 129, in the amount of $3,877.80 to fund project expenses.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint, program no. 006, to Pct 2 ICA SJ Cesar Chavez Rd Prj, program no. 129, in the amount of $3,877.80 to fund project expenses.
Attachments:
C.
AI-63748
Pct 2 Industrial Blvd(S. 15th St.-Mltry Hwy) Rd. Proj. (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint, program no. 006, to Pct 2 Industrial Blvd(S. 15th St-Mltry Hwy), program no. 142, in the amount of $20,000.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint, program no. 006, to Pct 2 Industrial Blvd(S. 15th St-Mltry Hwy), program no. 142, in the amount of $20,000.00 to fund project expenditures.
Attachments:
D.
AI-63656
Fire Marshal (1100): Approval of 2018 Interdepartmental Transfer between two programs under the Fire Marshal to fund fire call invoices in the amount of $4,000.
Attachments:
E.
AI-63731
Pct. #4:
Approval of 2018 interdepartmental transfer from Pct.4 C. Chavez (program 183) to Pct.4 Doolittle (program 195) in the amount of $68,000.00.
Valde Guerra noted they'll make sure the forms are revised.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4- 0 – Unanimously
Approval of 2018 interdepartmental transfer from Pct.4 C. Chavez (program 183) to Pct.4 Doolittle (program 195) in the amount of $68,000.00.
Valde Guerra noted they'll make sure the forms are revised.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4- 0 – Unanimously
Attachments:
6.
Planning Department:
A.
AI-63739
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
7.
Monthly Fee Reports:
A.
AI-63646
District Attorney's Office Check Fraud Fees Monthly Report - January 2018
Attachments:
8.
Executive Office:
A.
AI-63647
Approval of Right of Way Permits:
1. City of Mercedes:
Capisallo Subdivision; Mercedes, TX; PCT.1
2. Proyecto Azteca:
Southern Valley Estates; Mercedes,TX; PCT.1
3. Agua SUD:
Cuevitas, TX; PCT.3
4. North Alamo Water Supply Corporation:
Tres Pinos Investments Group; Donna, TX; PCT. 1
1. City of Mercedes:
Capisallo Subdivision; Mercedes, TX; PCT.1
2. Proyecto Azteca:
Southern Valley Estates; Mercedes,TX; PCT.1
3. Agua SUD:
Cuevitas, TX; PCT.3
4. North Alamo Water Supply Corporation:
Tres Pinos Investments Group; Donna, TX; PCT. 1
Attachments:
9.
Tax Refunds:
A.
AI-63720
| Account Number | Payer | Amount |
| 00107.90.830.0005.00 | Top-Co.Cementing Products Inc. | $2,883.96 |
| L6357.00.000.0011.00 | RCS | $3,000.00 |
| R3757.00.000.0002.00 | Texas National Bank | $4,096.56 |
| S6853.00.000.0047.00 | Ameena Hassan | $3,636.74 |
Attachments:
10.
Membership Dues/Certifications:
A.
AI-63701
449th District Court (1100):
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Renee Rodriguez-Betancourt, in the amount of $195.00 (Requisition # 00366591) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Renee Rodriguez-Betancourt, in the amount of $195.00 (Requisition # 00366591) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-63717
District Clerk (1100):
Requesting approval to pay the following 2018 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2018 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. no. 366674)
2) 2018 Texas District Court Alliance (TDCA) $50.00 (req. no. 366720)
Requesting approval to pay the following 2018 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2018 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. no. 366674)
2) 2018 Texas District Court Alliance (TDCA) $50.00 (req. no. 366720)
C.
AI-63679
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| VENDOR | YEAR | AMOUNT | ACCT. # | REQ. # |
| South Texas Judges & Commissioners Assoc. | 2018 | $ 300.00 | 8-1100-413-30-125-004-0-810 | 365952 |
D.
AI-63685
HIDTA - Task Force:
Requesting approval of requisition # 00345587, renewing the 2018-2019 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $320.00, with authorization for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor's Office.
Commissioner Cantu stepped away from the meeting.
Valde Guerra informed they'll make sure that all the appropriate documentation and invoices are attached.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Cantu stepped away from the meeting.
Valde Guerra informed they'll make sure that all the appropriate documentation and invoices are attached.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
11.
Budget & Management:
A.
Interfund transfers:
1.
AI-63652
Courthouse Security (1241):
Approval of 2018 interfund transfer from Co Wide Adm - Contingency (1100) to Courthouse Security (1241) in the amount of $1,000.00 for the Atomic Energy quarterly invoices.
Approval of 2018 interfund transfer from Co Wide Adm - Contingency (1100) to Courthouse Security (1241) in the amount of $1,000.00 for the Atomic Energy quarterly invoices.
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-63814
Pct. 1 is requesting approval of payment on invoice #17B1 in the amount $40,522.45 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-17-290-11-21 (WA#1), for Midway Rd. improvement project.
Attachments:
B.
AI-63811
Acceptance and approval of project invoice submitted by Raba Kistner, Inc. for JR Milo Ponce Park Project - Invoice No. R027654 Revised in the amount of $434.23 (P.O. 770352).
Attachments:
C.
AI-63743
BCAP/PCT.#3
Requesting Acceptance and Approval of payment for Invoice No. 18007 in the amount of $2,595.96 as submitted by project engineer, Javier Hinojosa Engineering provided under Contract # C-CAP-12-128-05-22 for El Paraiso & Palm Subdivision.
D.
AI-63691
Approval to modify the current [revised 2014/CC approved 1/06/15] Hidalgo County Purchasing Department TRAVEL REQUEST FORM and Adopt to NOW reflect: Registration for Seminars, Webinars and/or Conferences as some vendors do not accept checks and/or will not invoice the County.
Attachments:
E.
AI-63667
JP Pct 5 PL 1:
Approval to enter into a 48 month capital lease agreement for one copier with Ricoh USA/GE Ricoh USA through State of Texas DIR Contract #TSO-3041.
Approval to enter into a 48 month capital lease agreement for one copier with Ricoh USA/GE Ricoh USA through State of Texas DIR Contract #TSO-3041.
Attachments:
F.
AI-63655
Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Regional Linear Park Project | 01/31/18 | 11326717 | $9,822.06 | 759102 |
| Dicker Road Project | 01/31/18 | 11326718 | $6,814.64 | 762740 |
| Eldora Road Project | 01/31/18 | 11326723 | $136,068.04 | 764302 |
| Nolana Loop Road Project | 01/31/18 | 11326725 | $46,183.62 | 760468 |
| Cesar Chavez Road Project | 01/31/18 | 11326739 | $1,757.85 | 732294 |
| Eldora Road Project | 01/31/18 | 11326740 | $2,913.94 | 732796 |
Attachments:
G.
AI-63659
Approval of Pay Application No. 14 in the amount of $183,662.93 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09.
Attachments:
H.
AI-63662
Approve a clarification to C/AI# 63448 of 2-06-18 to reflect the grace period extension expiration date from 06-01-18 [as stated on original caption] to the correct date of 05/03/18 - 07/01/18.
I.
AI-63642
Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Industrial Blvd. & Valmex Road Project | 02/01/18 | 20056 | $725.25 | 770538 |
| County Wide Shop Facility Project | 02/01/18 | 20057 | $7,958.70 | 760512 |
| Military Highway Extension Project | 02/01/18 | 20058 | $37,696.94 | 770537 |
| Off System Bridge Repair Detail Project | 02/01/18 | 20059 | $3,114.99 | 764295 |
| Las Milpas Park Youth Facility Project | 02/01/18 | 20060 | $4,848.95 | 767363 |
J.
AI-63627
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Sheriff's Office "Drug and Alcohol Testing Services" - RFB No.: 2018-042-00-00-FAZ, including re-advertising if/when necessary and/or required.
Attachments:
K.
AI-63649
Pct. 1 requests the removal of Asset #73702 - Self- Priming Pump/Odessa Pumps with Serial Number 2331821 due to theft and as further documented and supported in attached documentation.
Attachments:
L.
AI-63638
332nd District Court:
Approval to enter into a 48 month Capital Lease with G.E. Capital Information Technology Solutions,dba, Ricoh USA, Inc. for 332nd District Court.
| Department | REQ# | Months | Model | Monthly Payment |
| 332nd District Court | 365337 | 48 | MPC4504 | $173.31 |
Attachments:
M.
AI-63471
Approval to exercise the County's option to extend for the seventh (7th) of nine (9) one (1) year terms under contract #E-17-021-12-13 - "Lease of Tower Space" with OE Investments for Hidalgo County Sheriff's Office under the same rates, terms, & conditions.
Attachments:
N.
AI-63504
Approval to exercise the County's option to extend for the final one (1) year term under contract #E-17-022-12-13 with South Texas Communications for "Repairs, Removal and Installation and/or Purchase of Mobile Radios, Computers, & Other Miscellaneous Emergency Equipment" for Hidalgo County Sheriff's Office under the same rates, terms, and conditions.
Attachments:
O.
AI-63572
Add Fuel Card Users
1. Hidalgo County Adult Probation Department - Fuel Card Users
2. Hidalgo County Health & Human Services - Fuel Card Users
1. Hidalgo County Adult Probation Department - Fuel Card Users
2. Hidalgo County Health & Human Services - Fuel Card Users
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of February, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 20, 2018.
Signed this 20th day of FEBRUARY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of February, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 20, 2018.
Signed this 20th day of FEBRUARY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy