SPECIAL MEETING - March 6, 2018
BE IT REMEMBERED, that on this 6th day of March A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 6, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval with the exception of Item.11.A. to be pulled for discussion.
Vote: 4 - 0 -Unanimously
1.
AI-64001
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-64015
Presentation of Fund Information Report
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-63973
2017 - TxDot Pct 4 10 St. Ext (1315)
Attachments:
B.
AI-63962
2017 - Pct 4 Ramseyer Rd (1200)
Attachments:
4.
2018 Intradepartmental Transfers:
A.
AI-63944
2018 - 93RD DISTRICT COURT (1100)
Attachments:
B.
AI-63979
2018 - Pct 2 CRC Alamo (1100)
Attachments:
C.
AI-63960
2018 - Economic Development Div (1100)
Attachments:
D.
AI-63953
2018 - Purchasing (1100)
Attachments:
E.
AI-63959
2018 - County Judge (1100)
Attachments:
F.
AI-63949
2018 - CW Mech Shop (1200)
Attachments:
G.
AI-63882
2018 - Pct 2 Adm (1200)
Attachments:
H.
AI-63951
2018 - Pct 2 Rd Maint (1200)
Attachments:
I.
AI-63942
2018 - Justice Crt Tech (1242)
Attachments:
J.
AI-63943
2018 - IT County Wide (1100)
Attachments:
K.
AI-63946
2018 - MASTER COURT #2 (1100)
Attachments:
L.
AI-63948
2018 - WIC (1292)
Attachments:
M.
AI-63950
2018 - TREASURER'S OFFICE (1100)
Attachments:
N.
AI-63926
2018 - Pct 1 Sanitation (1100)
Attachments:
O.
AI-63927
2018 - Pct 1 Adm (1200)
Attachments:
P.
AI-63915
2018 - Planning Dept. (1100)
Attachments:
Q.
AI-63917
2018 - Constable Pct. 2 (1100)
Attachments:
R.
AI-63922
2018 - Health & Human Services (1100)
Attachments:
S.
AI-63908
2018 - Auditor's Office (1100)
Attachments:
5.
2018 - Interdepartmental transfers:
A.
AI-63983
Pct 2 Regional Linear Park Prj (1315):
Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop(FM1426-FM907) Rd Prj, program no. 136, to Pct 2 Regional Linear Park Project, program no. 110, in the amount of $415,500.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop(FM1426-FM907) Rd Prj, program no. 136, to Pct 2 Regional Linear Park Project, program no. 110, in the amount of $415,500.00 to fund project expenditures.
6.
Planning Department:
A.
AI-63941
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
7.
Monthly Fee Reports:
A.
AI-63697
District Clerk Fee report for the month of January 2018 $449,723.69
Attachments:
8.
Executive Office:
A.
AI-63939
Approval of Right of Way Permits:
1. North Alamo Water Supply Corporation; San Juan, TX PCT. 2
1. North Alamo Water Supply Corporation; San Juan, TX PCT. 2
Attachments:
9.
Membership Dues/Certifications:
A.
AI-63907
Jail (1100):
Requesting approval to pay 2018 membership dues to the American Jail Association for Captain Belinda Madrigal in the amount of $48.00 ( requisition no. 367414) with authority for the County Treasurer to issue check after auditing procedures are completed
by County Auditor.
Requesting approval to pay 2018 membership dues to the American Jail Association for Captain Belinda Madrigal in the amount of $48.00 ( requisition no. 367414) with authority for the County Treasurer to issue check after auditing procedures are completed
by County Auditor.
Attachments:
B.
AI-63916
Jail (1100):
Requesting approval to pay 2018 membership dues to Texas Jail Association for Lieutenant David Flores in the amount of $30.00 (requisition no. 367537) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay 2018 membership dues to Texas Jail Association for Lieutenant David Flores in the amount of $30.00 (requisition no. 367537) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
C.
AI-63925
Sheriffs Dept (1100):
Requesting approval of requisition #367626 for 2018 team membership dues to the Texas Tactical Police Officers Association for Hidalgo County Sheriff's Office (Team Leader, Captain Norberto Leal) in the amount of $200.00, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
Requesting approval of requisition #367626 for 2018 team membership dues to the Texas Tactical Police Officers Association for Hidalgo County Sheriff's Office (Team Leader, Captain Norberto Leal) in the amount of $200.00, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
Attachments:
D.
AI-63914
Public Defenders:
Requesting approval to pay 2018 Texas Criminal Defense Lawyers Association membership dues in the total amount of $300.00 ($60.00 each) Requisition #367601 for the five (5) Public Defenders with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2018 Texas Criminal Defense Lawyers Association membership dues in the total amount of $300.00 ($60.00 each) Requisition #367601 for the five (5) Public Defenders with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
E.
AI-63872
Sheriff's Office (1100):
Requesting approval of requisition #367359 for 2018 membership dues for Sheriff J.E. "Eddie" Guerra to the Southwestern Border Sheriff's Coalition in the amount of $200.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Requesting approval of requisition #367359 for 2018 membership dues for Sheriff J.E. "Eddie" Guerra to the Southwestern Border Sheriff's Coalition in the amount of $200.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Attachments:
F.
AI-63873
Sheriff's Office (1100):
Requesting approval of requisition # 367357 for 2018 membership dues to the FBI LEEDA for Sheriff J.E. "Eddie" Guerra, Lieutenant Rene Garza, Lieutenant Jose O. Jasso and Sergeant Rocky Serna in the amount of $50.00 each with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Requesting approval of requisition # 367357 for 2018 membership dues to the FBI LEEDA for Sheriff J.E. "Eddie" Guerra, Lieutenant Rene Garza, Lieutenant Jose O. Jasso and Sergeant Rocky Serna in the amount of $50.00 each with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Attachments:
G.
AI-63875
Sheriff's Office (1100):
Requesting approval of requisition #367384 for 2018 membership dues to the American Jail Association for Sheriff J.E. "Eddie" Guerra in the amount of $48.00 with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval of requisition #367384 for 2018 membership dues to the American Jail Association for Sheriff J.E. "Eddie" Guerra in the amount of $48.00 with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
H.
AI-63876
Sheriff's Office (1100):
Requesting approval for requisition #367356 for 2018 membership dues to the Texas Jail Association for Sheriff J.E. "Eddie" Guerra and Chief Deputy Mario Lopez in the amount of $30.00 each with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval for requisition #367356 for 2018 membership dues to the Texas Jail Association for Sheriff J.E. "Eddie" Guerra and Chief Deputy Mario Lopez in the amount of $30.00 each with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
I.
AI-63877
Sheriff's Office (1100):
Requesting approval for requisition #367361 to the National Narcotic Detector Dog Association for Javier Solis, Jaime Garcia, Juan Moreno, Jesse Trantham, Oscar Elizondo, Isidro Perez, and Armando Pena in the amount of $30.00 each, with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval for requisition #367361 to the National Narcotic Detector Dog Association for Javier Solis, Jaime Garcia, Juan Moreno, Jesse Trantham, Oscar Elizondo, Isidro Perez, and Armando Pena in the amount of $30.00 each, with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
J.
AI-63871
Sheriff's Office (1100):
Requesting approval of requisition #367360 for payment of 2018 membership dues to the National Internal Affairs Investigators Association for Hidalgo County Sheriff's Office in the amount of $50.00, with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Requesting approval of requisition #367360 for payment of 2018 membership dues to the National Internal Affairs Investigators Association for Hidalgo County Sheriff's Office in the amount of $50.00, with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Attachments:
K.
AI-63880
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorney Associations (TDCAA) for D.A.'s Office employees in the amount $400.00 (Requisition #367429), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorney Associations (TDCAA) for D.A.'s Office employees in the amount $400.00 (Requisition #367429), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
L.
AI-63724
WIC:
Approval to pay the Annual Membership dues to the 2018 Texas Association of Local
WIC Directors (TALWD) for Clarissa Ramirez, WIC Director, in the amount of $125.00.
Requisition #(366749) with authority for the County Treasurer to issue check after review,
audit, and procedures are completed by the County Auditor.
NWA:
Approval to pay the 2018 Annual Membership dues to the National WIC Association
(NWA) for Clarissa Ramirez, WIC Director in the amount $400.00. Requisition #
(366722) with authority for the County Treasurer to issue check after review, audit,
and processing procedures are completed by the County Auditor.
CLIA:
Approval to pay CLIA (Clinical Laboratory Improvement Amendment) in the amount
of $150.00, Requisition # (366748) for the fees of the Certificate of Waiver for the
Hidalgo County WIC Program. Certificate Period 07/18/2018- 07/17/2020.
Approval to pay the Annual Membership dues to the 2018 Texas Association of Local
WIC Directors (TALWD) for Clarissa Ramirez, WIC Director, in the amount of $125.00.
Requisition #(366749) with authority for the County Treasurer to issue check after review,
audit, and procedures are completed by the County Auditor.
NWA:
Approval to pay the 2018 Annual Membership dues to the National WIC Association
(NWA) for Clarissa Ramirez, WIC Director in the amount $400.00. Requisition #
(366722) with authority for the County Treasurer to issue check after review, audit,
and processing procedures are completed by the County Auditor.
CLIA:
Approval to pay CLIA (Clinical Laboratory Improvement Amendment) in the amount
of $150.00, Requisition # (366748) for the fees of the Certificate of Waiver for the
Hidalgo County WIC Program. Certificate Period 07/18/2018- 07/17/2020.
Attachments:
10.
Headstart:
A.
AI-63831
Approval of Monthly Children's Applications Report 2017-2018
Attachments:
B.
AI-63832
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: January 2018
Attachments:
C.
AI-63833
Approval of Special Services Report: January 2018
Attachments:
D.
AI-63834
Approval of Monthly Average Daily Attendance (ADA) Report: January 2018
Attachments:
E.
AI-63830
Approval of Financial Report: January 2018
Attachments:
11.
Budget & Management:
A.
AI-63966
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 16-28, 2018 in the amount of $4,811.13 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-63971
Acceptance and approval of project invoice submitted by B2Z Engineering for WA#5 Memorial Park Construction Phase Services (P.O. 767241) - Invoice # 40014 in the amount of $4,453.96
Attachments:
B.
AI-63956
Requesting approval of payment for the following invoices listed below for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Countywide Mechanic Shop Facility Project:
| Project Name | Invoice Date |
Invoice # |
Amount | PO# |
| Co Wide Mech Shop Facility Project | 09/14/17 | 004 | $946.00 | 740633 |
| Co Wide Mech Shop Facility Project | 11/20/17 | 005 | $948.64 | 740633 |
| Co Wide Mech Shop Facility Project | 12/20/17 | 006 | $948.64 | 740633 |
| Co Wide Mech Shop Facility Project | 02/16/18 | 007 | $344.96 | 740633 |
Attachments:
C.
AI-63969
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO |
| L&G Consulting Engineers, Inc. | 2/28/18 | 11326793 | $12,577.44 | 775957 |
Attachments:
D.
AI-63937
Action to correct previous Consent AI#61408 CC 09-27-17, replacing the originally quoted RICOH device model of MP401SPF [noted on original PO# 773167] and replacing with latest model MP402MPF as former model was no longer available.
Attachments:
E.
AI-63866
Approval of payment of Invoice #10077 in the amount of $8,040.00 submitted by project engineer, Quintanilla, Headley and Associates, Inc., for engineering services provided under Contract C-17-238-08-22 (WA#1), for Pct 2 Las Milpas Park Youth Facility Project.
Attachments:
F.
AI-63853
Approval to enter into Sales/Installation/Service Agreement with Starr Telecom for the Emergency Services Facilities (Linn-San Manuel Fire Station) for security and fire alarm monitoring at $15.00 and $20.00 monthly fees, respectively, for a total of $35.00 per month for 1 year term, which will automatically renew for the life of the equipment, through REQ# 364079.
G.
AI-63736
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms, and conditions for the following:
1. C-17-029-07-11 Milano Hat Co., Inc. County Wide "Purchase of Straw & Felt Hats" - For an additional Sixty (60) Days Grace period;
2. C-16-058-05-03 Big "D" Tractor Company, LLC., County Wide "Rental of Heavy Equipment" - For an additional Sixty (60) Days Grace period;
3. C-16-058A-05-03 Nueces Power Equipment, County Wide "Rental of Heavy Equipment" - For an additional Sixty (60) Days Grace period;
4. C-16-058B-05-03 Romco Equipment Company, County Wide "Rental of Heavy Equipment" - For an additional Sixty (60) Days Grace period;
5. E-18-068-03-06 The J. Ramirez Law Firm, Hidalgo County "Bond Counsel" for an additional One (1) year
Attachments:
H.
AI-63771
Constable Pct 5:
Approval to enter into a 48 month capital lease agreement for one copier with Ricoh USA/GE Ricoh USA through State of Texas DIR Contract #TSO-3041.
I.
AI-62808
Sheriff:
Requesting authority to purchase 55” video wall to include visual hardware.
Buyboard Vendor: AISYS AV Integrated System, thru contracts # 498-15 & 487-15.
Requesting authority to purchase 55” video wall to include visual hardware.
Buyboard Vendor: AISYS AV Integrated System, thru contracts # 498-15 & 487-15.
Attachments:
J.
AI-63709
Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) for the H C Juvenile Justice Center, including (re-advertising when/if necessary or required) for RFP-2018-065-03-28 "Pool for License Professional Psychologist(s)"
K.
AI-63735
Approval to Add/Delete Fuel Cards/Users for including, but not limited to, the following:
1. Hidalgo County Adult Probation Department - Delete Fuel Card Users
2. Hidalgo County Constable Pct No. 2 - Fuel Card
3. Hidalgo County Health and Human Services - Fuel Card Users
4. Hidalgo County Facilities Management - Add/Delete Fuel Card Users
1. Hidalgo County Adult Probation Department - Delete Fuel Card Users
2. Hidalgo County Constable Pct No. 2 - Fuel Card
3. Hidalgo County Health and Human Services - Fuel Card Users
4. Hidalgo County Facilities Management - Add/Delete Fuel Card Users
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 6, 2018.
Signed this 6th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 6, 2018.
Signed this 6th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy