SPECIAL MEETING - March 13, 2018
BE IT REMEMBERED, that on this 13th day of March A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 13, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval with the exception of Item.9.A.1 and 2.
Vote: 4 - 0 - Unanimously
1.
AI-64101
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-64103
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-64051
2018- Constables Pct 5 (1100)
Attachments:
B.
AI-64082
2018 - Purchasing (1100)
Attachments:
C.
AI-64043
2018 - Sheriff's Office (1100)
Attachments:
D.
AI-64044
2018 - Hidalgo County Sheriff's Office (1100)
Attachments:
E.
AI-64078
2018 - Co Auditor (1100)
Attachments:
F.
AI-64057
2018 - IT Countywide (1100)
Attachments:
G.
AI-64054
2018 - IT Justice Crt Bldg Sec (1245)
Attachments:
H.
AI-64032
2018 - Human Resources (1100)
Attachments:
I.
AI-64013
2018 - Public Affairs (1100)
Attachments:
J.
AI-64022
2018 - Constable Precinct 4 (1100):
Attachments:
K.
AI-64026
2018 - Pct. 4 Road Maint (1200)
Attachments:
L.
AI-64009
2018 - Health & Human Services Dept. / PHPR (1293)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-64077
Co Auditor (1100):
Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to Co Auditor in the amount of $10,764.48.
Valde Guerra reported that the correct amount should be $10,764
Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to Co Auditor in the amount of $10,764.48.
Valde Guerra reported that the correct amount should be $10,764
Attachments:
B.
AI-64080
CO2016-Pct 2 Regional Linear Park Project (1350):
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 C. Chvz(Bus83-Nolana Lp), program no. 117, to CO2016-Pct 2 Regional Park Project, program no. 110, in the amount of $415,500.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 C. Chvz(Bus83-Nolana Lp), program no. 117, to CO2016-Pct 2 Regional Park Project, program no. 110, in the amount of $415,500.00 to fund project expenditures.
Attachments:
C.
AI-64042
Pct 1 Rd. Maint (1200):
Approval of 2018 interdepartmental transfer from R&B CW-Contingency into Pct 1 Rd. Maint. in the amount of $47,079.62 to fund county's contribution for various Urban County Projects.
Approval of 2018 interdepartmental transfer from R&B CW-Contingency into Pct 1 Rd. Maint. in the amount of $47,079.62 to fund county's contribution for various Urban County Projects.
Attachments:
5.
Planning Department:
A.
AI-64033
Reimbursement of Financial Guarantee
1. Sendero Trails Ph. 1 Subdivision- Pct. 4 (Elio Botello) (FM 490 & HWY 281)
Reimbursement request: $1,000.00 for installation of 1 OSSF
1. Sendero Trails Ph. 1 Subdivision- Pct. 4 (Elio Botello) (FM 490 & HWY 281)
Reimbursement request: $1,000.00 for installation of 1 OSSF
Attachments:
B.
AI-64030
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-64023
Approval of Right of Way Permits:
1. North Alamo Water Supply Corporation: San Carlos, TX; PCT. 4
2. Valley Telephone Cooperative Inc.: McCook, TX; PCT.3
1. North Alamo Water Supply Corporation: San Carlos, TX; PCT. 4
2. Valley Telephone Cooperative Inc.: McCook, TX; PCT.3
Attachments:
7.
Tax Refunds:
A.
AI-63984
| Account Number | Payer | Amount |
| K2400.00.000.0377.00 | Inter National Bank | $13,683.86 |
| K2400.00.000.0378.00 | Inter National Bank | $98,778.04 |
| L6223.00.000.0063.00 | Inter National Bank | $3,430.38 |
Attachments:
8.
Membership Dues/Certifications:
A.
AI-64048
County Clerk:
Requesting approval to pay the 2018 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the total amount of $200.00 for four(4)individuals, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2018 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the total amount of $200.00 for four(4)individuals, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
9.
Budget & Management:
A.
AI-64038
1. Approval of reimbursement in the amount of $1,255,640.12 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/22/18 to 03/07/18.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
| 02/22-28/18 | $ 744,815.19 |
| 03/01-07/18 | $ 510,824.93 |
| TOTAL | $1,255,640.12 |
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
B.
Interfund transfers:
1.
AI-64081
Various Pct 2 Projects (1350):
Approval of 2017 interfund transfer from TxDOT - Pct 2 Nolana Loop (FM1426-FM907) Rd Project (1315) to CO2016-Pct 2 Various Road Projects (1350) in the amount of $1,437,341.10.
Approval of 2017 interfund transfer from TxDOT - Pct 2 Nolana Loop (FM1426-FM907) Rd Project (1315) to CO2016-Pct 2 Various Road Projects (1350) in the amount of $1,437,341.10.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-64076
Approval of Application for Payment No. 1 in the amount of $1,059,579.47 for the Pct 4 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc.
Attachments:
B.
AI-64068
Requesting approval of Authorization No. 1 (Allowance Expenditure Authorization) in the amount of $19,794.77 in connection with the "Hidalgo County - County Wide Service Shop Project" from contracted vendor NM Contracting, LLC, and as recommended by project architect The Warren Group, Inc.
Attachments:
C.
AI-63988
Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| County Wide Shop Facility Project | 03/01/18 | 20061 | $3,844.94 | 760512 |
| Off System Bridge Repair Detail Project | 03/01/18 | 20062 | $1,456.03 | 764295 |
| Las Milpas Park Youth Facility Project | 03/01/18 | 20063 | $4,111.24 | 767363 |
| Military Highway Extension Project | 03/01/18 | 20064 | $41,428.00 | 770537 |
D.
AI-64010
Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Eldora Road Project | 02/28/18 | 11326765 | $116,851.65 | 764302 |
| Regional Linear Park Project | 02/28/18 | 11326768 | $9,822.08 | 759102 |
| Dicker Road Project | 02/28/18 | 11326769 | $5,320.40 | 762740 |
| Cesar Chavez Road Project | 02/28/18 | 11326780 | $56,478.70 | 732294 |
| Eldora Road Project | 02/28/18 | 11326781 | $8,028.31 | 732796 |
| Rancho Blanco Road Extension Project | 02/28/18 | 11326783 | $680.24 | 744762 |
| Nolana Loop Road Project | 02/28/18 | 11326784 | $266,728.90 | 760468 |
| Regional Linear Park Project | 02/28/18 | 11326794 | $8,687.91 | 764213 |
Attachments:
E.
AI-64053
Approval of payment for inv. # 2017230 as submitted by TEDSI Infrastructure Group for WA 01 J.R. "Mon Mack Road" in the amount of $2,500.00 (PO# 706062).
Attachments:
F.
AI-63987
Requesting acceptance and approval of the following invoices in connection with various Pct. #4 projects for processing and payment as submitted by project engineer:
1. South Texas Infrastructure Group, LLC - Sunflower Road Project - $3,599.00 - Invoice S18-007 - PO# 7535852. L&G Engineering - FM 2220 (Ware Road Project) - $17,219.92 - Invoice No. 11326798 - PO# 736559
3. L&G Engineering - 10th Street Extension - $11,811.98 - Invoice No.11326774 - PO# 700265
4. L&G Engineering - Mile 5 - $16,477.26 - Invoice No.11326788 - PO# 740893
Attachments:
G.
AI-64007
Pct. #1 is requesting acceptance & approval of invoice 11326766 in the amount of $750.00 for FM 493 South project, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Attachments:
H.
AI-64024
Approval of payment Application No. 15 in the amount of $191,966.58 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09.
Attachments:
I.
AI-64025
Authority to advertise and approval of procurement packet for "Online Pharmacy Billing Services" for Hidalgo County Health & Human Services Department with authority to re-advertise in the event no proposals received or recommend rejection of proposals.
Attachments:
J.
AI-64040
BCAP/PCT. #3:
Requesting acceptance and approval of Payment for Invoice No. 18019 in the amount of $10,501.71 as submitted by project engineer, Javier Hinojosa Engineering provided under Contract #C-CAP-12-128-05-22 WA. #3 for El Flaco Chiquito Subdivision.
K.
AI-63965
Consideration and approval to apply /set up an account for the newly created Hidalgo County Constable Pct No. 5. with Fuel Card Contractor - US Bank.
Attachments:
L.
AI-63991
Pct. #3:
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO No. |
| 11326778 | 2-28-18 | Veterans Blvd. WA #3 | $8,100.00 | 772041 |
| 11326777 | 2-28-18 | FM 494 Shary Rd. WA #3 | $13,090.00 | 772303 |
| 11326787 | 2-28-18 | FM 676 (Mile 5) Project | $10,800.00 | 745880 |
| 11326786 | 2-28-18 | Veterans Blvd. WA #2 | $65,290.00 | 763269 |
| 11326771 | 2-28-18 | Mile 3 Section II WA #5 | $18,253.55 | 773904 |
| 11326767 | 2-28-18 | South Detention Basin Project | $4,200.16 | 735730 |
| 11326764 | 2-28-18 | La Homa ROW - WA #1 | $1,620.00 | 671613 |
| 11326775 | 2-28-18 | Liberty Road Project WA #4 | $16,982.50 | 735736 |
| 11326779 | 2-28-18 | Mile 3 Project WA #4 | $36,482.50 | 771660 |
| 11326782 | 2-28-18 | Liberty Road Project WA #3 | $10,185.17 | 771660 |
Attachments:
M.
AI-63996
PCT. #1:
Requesting approval to pay invoice #11326792 in the amount of $70,051.72 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
N.
AI-63930
Approval for Hidalgo County to enter into the ILA [at no fee/cost to HC]with Educational Service Center, Region 2 Cooperative Purchasing Program so as to utilize the awarded vendor, GoodBuy (as listed in interlocal agreement attached) as an additional procurement resource for purchases on an "AS NEEDED BASIS" [with authority for County Judge to execute for all HC elected offices, departments, agencies and/or programs including all funding sources.
Attachments:
O.
AI-63918
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Rental of Heavy Equipment" - RFB No.: 2018-057-00-00-FAZ, including re-advertising if/when necessary and/or required.
Mr. Guerra informed that the procumbent packet does not include the agreements as indicated on the agenda caption.
Martha Salazar added that this is standard caption for commissioners court to approve the packet, this is for the rental of heavy equipment. Also, the vendor will be ask to submit the actual contract document for their business and then will be converted into an acceptable form for Hidalgo County.
Mr. Guerra informed that the procumbent packet does not include the agreements as indicated on the agenda caption.
Martha Salazar added that this is standard caption for commissioners court to approve the packet, this is for the rental of heavy equipment. Also, the vendor will be ask to submit the actual contract document for their business and then will be converted into an acceptable form for Hidalgo County.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 13, 2018.
Signed this 13th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 13, 2018.
Signed this 13th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy