SPECIAL MEETING - March 13, 2018
BE IT REMEMBERED, that on this 13th day of March A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 13, 2018 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Member Joseph Palacios was the only absentee.
Board Member Joseph Palacios was the only absentee.
2.
Prayer
Raul Sesin led the courtroom in prayer.
Raul Sesin led the courtroom in prayer.
3.
Open Forum
- K.C. Fletcher acknowledged the work done by Board Member Eduardo "Eddie" Cantu in regards to the linear park. He added that he has received complaint calls from citizens living in Pharr around the construction area. Further, Mr. Fletcher encouraged the board to consider placing a walkway along side Ridge Road all the way to McAllen.
- Catalina Rodriguez resident of Sioux Estate, thanked Board Member David Fuentes for the new public lighting in the colonia.
- Yadira Gonzalez also thanked member Fuentes for assisting and helping the colonia.
Attachments:
4.
Approval of Consent Agenda
The board move to approve the entire consent agenda.
The board move to approve the entire consent agenda.
Attachments:
5.
AI -64061
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Purchase of Precast Box Culverts (8 ft, 10 ft, & 12 ft"Span), RFB No. HCDD1-18-016-04-04, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
6.
AI -64060
Consideration and approval to accept donation of Reinforced Concrete Pipe, Inlets, Junction Boxes and other Construction Material as described on the attached from Howard T. Pebley and Trey Pebley.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
7.
AI -64036
Requesting approval to purchase the following listed heavy equipment through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded Contract No. 515-16.
| No. | DESCRIPTION: | QTY | UNIT PRICE | TOTAL | FROM VENDOR |
| 1. | SKID STEER: Bobcat Compact Track Loader T630 T4 -with accessories and Extended Warranty included | 1 | $57,966.84 | $57,966.84 | Clark Equipment Company dba Bobcat Company |
| 2. | LONG REACH EXCAVATOR: CAT 326FL LRF -with attachments and Extended Warranty included | 2 | $300,997.00 | $601,994.00 | Holt Texas, Ltd |
| 3. | BACKHOE LOADER: John Deere 310SL -with Attachments and Extended Warranty included | 1 | $118,715.00 | $118,715.00 | Doggett Machinery Services - Houston |
| 4. | MOTORGRADER: John Deere 620G -with Extended Warranty included | 1 | $236,311.90 | $236,311.90 | Doggett Machinery Services - Houston |
| 5. | DOZER: John Deere 750K Crawler Dozer -with Extended Warranty included | 1 | $262,728.50 | $262,728.50 | Doggett Machinery Services - Houston |
Sesin disclosed that last year they set a budget for the needs of the district.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
8.
AI -64056
A.) Requesting approval of closing documents for Parcel 1 Part 1 & 2 as it relates to Los Ebanos Road Project and authority for Chairman of Board to execute documents.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Board Member Fuentes stepped away from the meeting.
B.) Pursuant to the Boards approval of Agenda Item No. 64056 (A), requesting approval to issue manual payment in the amount of $12,736.28 to Valley Land Title Company, Order File No. 155029 - Parcel 1 Part 1 & 2.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Board Member Fuentes joined the meeting.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Board Member Fuentes stepped away from the meeting.
B.) Pursuant to the Boards approval of Agenda Item No. 64056 (A), requesting approval to issue manual payment in the amount of $12,736.28 to Valley Land Title Company, Order File No. 155029 - Parcel 1 Part 1 & 2.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Board Member Fuentes joined the meeting.
Attachments:
9.
AI -64067
Requesting approval of Owner Agent Designation form In accordance with Texas Department of Licensing and Regulation as it relates to New HCDD1 Administration Building and approval for District General Manager to execute.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
10.
AI -64062
Requesting approval to declare Surplus approximately 103,971 Cubic Yards of Fill Dirt located at "Mercedes East Lateral (1320 feet West of Mile 3 West to Mile 2 West”) in as much as an attempt was made for the sale and removal through RFB# HCDD1-18-012-02-26, advertised for (2) weeks, and No Bids were received.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
11.
AI -64063
Requesting approval of Interlocal Agreement with the City of Donna, Texas as it relates to Drainage Improvements for DM Sauceda Middle School and Red River Phase I Subdivision. (Pending final legal review)
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
12.
AI -64072
Requesting approval of Agreement submitted by Hidalgo County Appraisal District to confirm and acknowledge, the agreed established dates, adopted in 1982, for the Allocation of Quarterly Payments as required by Texas Property Tax Code section 6.06 (e).
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
13.
AI -64075
A. Discussion, consideration, and approval of the following personnel actions of the following two vacant positions:
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval of revised salary schedule in accordance with Board of Directors' approval
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Action |
Budget | Slot No. | Position Title | Current Budgeted Salary | Proposed Budgeted Salary |
| Salary Adjustment (Decrease) | Administration | 13 | Engineering Tech IV | $56,795.00 | $50,744.00 |
| Salary Adjustment (Increase) | Maintenance & Operations | 143 | Engineering Tech IV | $45,923.00 | $50,744.00 |
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval of revised salary schedule in accordance with Board of Directors' approval
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
14.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
15.
Open Session:
A.
Real Estate Acquisition
Proceed as Directed.
Proceed as Directed.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
16.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
17.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
18.
Adjourn
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 13, 2018.
Signed this 13th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 13, 2018.
Signed this 13th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy