SPECIAL MEETING - March 20, 2018
BE IT REMEMBERED, that on this 20th day of March A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 20, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
The court moved to approve the Consent Agenda with the exception of Items.5.A. and 11.A. to be pulled for further discussion.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
1.
AI-64187
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-64189
Presentation of Fund Information Report
Attachments:
B.
AI-64018
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-64093
2017 - Constable Pct2 TTBH (1285)
Attachments:
B.
AI-64087
2017 - Constable Pct4 TTBH (1285)
Attachments:
4.
2018 Intradepartmental Transfers:
A.
AI-64168
2018 - Pct 2 Parks (1100)
Attachments:
B.
AI-64160
2018 - Info Tech Dept (1100)
Attachments:
C.
AI-64138
2018 - Jail (1100)
Attachments:
D.
AI-64143
2018 - CC#2 (1100)
Attachments:
E.
AI-64144
2018 - Tax Office (1100)
Attachments:
F.
AI-64109
2018 - WIC Adm (1292)
Attachments:
G.
AI-64122
2018 - Pct 1 Parks (1100)
Attachments:
H.
AI-64096
2018 - 389th District Court (1100)
Attachments:
I.
AI-64112
2018 - Fire Marshal (1100)
Attachments:
J.
AI-64105
2018 - Constable Pct. 1 (1100)
Attachments:
5.
2018 Interdepartmental Transfers:
A.
AI-64158
Pct. #1 (1200):
Approval of 2018 interdepartmental transfer from R&B (005) to R&B (008) in the amount of $46,006.29
Valde Guerra clarified that the program number should be 249 and not 008 as listed on the agenda.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Approval of 2018 interdepartmental transfer from R&B (005) to R&B (008) in the amount of $46,006.29
Valde Guerra clarified that the program number should be 249 and not 008 as listed on the agenda.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
B.
AI-64090
Pct. 1 (1200):
Approval of 2018 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $30,000.00
Approval of 2018 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $30,000.00
Attachments:
C.
AI-64135
Pct 2 Admin (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd. Maint., program no. 006, to Pct 2 Admin., program no. 005, in the amount of $2,090.00 to fund out of county travel expenditures and membership dues.
Approval of 2018 interdepartmental transfer from Pct 2 Rd. Maint., program no. 006, to Pct 2 Admin., program no. 005, in the amount of $2,090.00 to fund out of county travel expenditures and membership dues.
Attachments:
D.
AI-64173
Precinct No.4 (1100):
Approval of 2018 interdepartmental transfer from program (001) to program (123) in the total amount of $91,079.62
Approval of 2018 interdepartmental transfer from program (001) to program (123) in the total amount of $91,079.62
Attachments:
E.
AI-64100
Pct. 4 (1200):
Acceptance and approval of 2018 interdepartmental transfer from Pct.4 Road Maint (program 007) to Pct.4 Admin (program 005) in the amount of $1,000.00.
Acceptance and approval of 2018 interdepartmental transfer from Pct.4 Road Maint (program 007) to Pct.4 Admin (program 005) in the amount of $1,000.00.
Attachments:
6.
Planning Department:
A.
AI-64115
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
7.
County Treasurer:
A.
AI-64117
Approval of Hidalgo County Quarterly Investment Report for Fourth Quarter 2017.
Attachments:
8.
Executive Office:
A.
AI-64106
Approval of Right of Way Permits:
1). North Alamo Water Supply Corporation; San Juan, TX; PCT 2
2). North Alamo Water Supply Corporation; Edinburg, TX; PCT 4
3). North Alamo Water Supply Corporation; Elsa, TX; PCT 1
4). B & J Air & Pump, LTD. / Merit Energy Company; McCook, TX; PCT 3
1). North Alamo Water Supply Corporation; San Juan, TX; PCT 2
2). North Alamo Water Supply Corporation; Edinburg, TX; PCT 4
3). North Alamo Water Supply Corporation; Elsa, TX; PCT 1
4). B & J Air & Pump, LTD. / Merit Energy Company; McCook, TX; PCT 3
Attachments:
9.
Tax Refunds:
A.
AI-64065
| Account Number | Payer | Amount |
| C4145.00.000.0008.00 | Terry A Canales Trustee | $3,010.88 |
| F6451.00.000.0011.00 | Lone Star National Bank | $2,862.93 |
| W3800.00.018.0000.00 | Neuhaus & Co. LTD | $36,590.02 |
Attachments:
B.
AI-64145
| Account Number | Payer | Amount |
| A4900.00.000.0001.00 | Falcon International Bank | $9,176.73 |
| C2350.99.00A.0007.05 | Sierra Title of Hidalgo County, Inc | $5,634.61 |
| C2350.99.00A.0007.05 | Sierra Title of Hidalgo County, Inc | $3,964.29 |
| E3300.00.277.0001.00 | Seis K Investments, LLC | $3,610.01 |
| C7945.02.000.0001.00 | Inter National Bank | $4,374.10 |
| C7945.00.000.0002.00 | Inter National Bank | $3,528.83 |
| H3670.99.000.000A.01 | O'reilly Auto Enterprises LLC | $36,182.51 |
| M5200.00.258.0007.00 | Inter National Bank | $7,112.87 |
| S2950.00.000.0175.10 | Weingarten Realty | $6,841.56 |
| T4040.01.000.0017.00 | Corelogic | $3,121.93 |
| W3800.00.056.0000.05 | Weslaco Executive Center LTD | $17,652.07 |
| W3800.00.520.0000.09 | Elsa State Bank & Trust Co. | $9,057.32 |
| W6897.00.000.00A2.00 | Inter National Bank | $4,189.04 |
Attachments:
C.
AI-64147
| Account Number | Payer | Amount |
| S4775.00.000.007A.00 | Stone Valley One, LLC | $6,287.08 |
Attachments:
10.
Membership Dues/Certifications:
A.
AI-64097
Public Affairs:
Requesting approval to pay the 2018 Agency Membership fee for The Texas Association of Municipal Information Officers (TAMIO) for the following employees: Julia B. Sullivan, Jaclyn Trevino, Misti Palacios, Oliverio De La Garza and Evana Vleck in the amount of $255.00, (Requisition#368494) with the authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay the 2018 Agency Membership fee for The Texas Association of Municipal Information Officers (TAMIO) for the following employees: Julia B. Sullivan, Jaclyn Trevino, Misti Palacios, Oliverio De La Garza and Evana Vleck in the amount of $255.00, (Requisition#368494) with the authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
B.
AI-64011
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Ana Liz De Leon-Vargas, Laura Marie Garcia, Miroslava Alexis Garcia, Gabriela Hernandez and Melissa N. Lozano, in the amount of $300.00 (Requisition #368061), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Ana Liz De Leon-Vargas, Laura Marie Garcia, Miroslava Alexis Garcia, Gabriela Hernandez and Melissa N. Lozano, in the amount of $300.00 (Requisition #368061), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
11.
Budget & Management:
A.
AI-64128
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2018 in the amount of $55,469.85 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-64159
Requesting approval of Change Order No. 2 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for Hidalgo County Precinct #2 -Regional Linear Park Project(from Ridge Road to San Antonio Ave) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable.
Attachments:
B.
AI-64047
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Lease/Rental of Vehicles" - RFB No.: 2018-050-00-00-FAZ, including re-advertising if/when necessary and/or required.
Attachments:
C.
AI-64049
Authority to advertise and approval of procurement packet for "Jail Lobby/Intake Kiosks & Deposit/Release Services" for Hidalgo County Sheriff's Office with authority to re-advertise in the event no proposals received or recommend rejection of proposals.
Attachments:
D.
AI-64064
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County- "Disposal of Used Oil, Filters and Antifreeze & Other Misc Products" -RFB No.: 2018-077-00-00-SGS, including the re-advertisement of project in the event No Bids are received and/or rejected and project is still required.
Attachments:
E.
AI-64074
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement etc.) as attached hereto for: Hidalgo County-"Pest Control Services" - RFB No.: 2018-056-00-00-SGS, including the re-advertisement of project in the event No Bids are received and'\/or project is still required.
Attachments:
F.
AI-64019
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms, and conditions for the following:
1. E-18-070-03-20 E.A. Stone, Inc. dba Gulf Data Products County Wide "Printing Services & Related Supplies" - For the First (1st) of two (2) one (1) year term, under the same rates, terms & conditions;
2. E-18-070a-03-20 Scott Merriman, Inc., County Wide "Printing Services & Related Supplies" - For the First (1) of two (2) one (1) year term, under the same rates, terms & conditions;
3. E-18-073-03-20 McAllen Communications Company, Inc., Sheriff's Office/Emergency Management "Lease of Tower Space-McCook" - For an additional One (1) year.2. E-18-070a-03-20 Scott Merriman, Inc., County Wide "Printing Services & Related Supplies" - For the First (1) of two (2) one (1) year term, under the same rates, terms & conditions;
Attachments:
G.
AI-63765
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, Legal Notice & draft agreement etc.) as attached hereto for Hidalgo County-titled: "Auctioneer and Storage Services" through RFB No.: 2018-043-00-00-SGS, including the re-advertising of project if/when necessary and/or if still required.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 20, 2018.
Signed this 20th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 20, 2018.
Signed this 20th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy