SPECIAL MEETING - March 27, 2018
BE IT REMEMBERED, that on this 27th day of March A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 27, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval with the exception of Consent Agenda Items.10.A. and 11.C. to be pulled for further discussion.
Vote: 5 - 0 -Unanimously
1.
AI-64274
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-64276
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-64220
2018 - Constable Pct. 1 (1100)
Attachments:
B.
AI-64224
2018 - Pct. 3 Adm. (1200)
Attachments:
C.
AI-64184
2018 - Tax Office (1100)
Attachments:
D.
AI-64209
2018 - Elections (1100)
Attachments:
E.
AI-64197
2018 - Constable Pct. 2 (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-64248
Acceptance and approval of 2018 interdepartmental transfer from Pct.4 Milo Ponce Park (program 191) to Pct.4 Parks (program 009) and Pct.4 CRC (program 186) in the amount of $9,825.00.
Attachments:
B.
AI-64233
Approval of 2018 interdepartmental transfer from fund 1350 prog(184, 223, 231, 235) to prog(251) in the amount of $24,000.00
Attachments:
C.
AI-64226
Approval of 2018 interdepartmental transfer from R&B (005) to R&B (250) in the amount of $21,000.00
Attachments:
D.
AI-64181
Public Defender (1100):
Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to Public Defender in the amount of $1,580.00.
Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to Public Defender in the amount of $1,580.00.
Attachments:
5.
Planning Department:
A.
AI-64206
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
County Treasurer:
A.
AI-64190
Approval of the following expenses in accordance with the Exiting Officials Expenditure Policy:
| Vendor | Amount | Item | Purpose of Expense |
|---|---|---|---|
| TAC | $180.00 | Registration | Registration for 46th Annual County Treasurers' Continuing Education Seminar |
| Embassy Suites | $593.40 | Hotel | Hotel stay from 04/15-19/2018 |
| Norma G. Garcia | $477.60 | Meals & Mileage | Meals and travel to San Marcos, TX |
Attachments:
7.
Monthly Fee Reports:
A.
AI-64104
District Attorney's Office Check Fraud Fees Monthly Report - February 2018
Attachments:
B.
AI-64089
District Clerk Fee report for the month of February 2018 $510,047.69
Attachments:
8.
Executive Office:
A.
AI-64212
Approval of Right of Way Permits:
1. North Alamo Water Supply Corporation; Monte Alto, TX; PCT. 1
1. North Alamo Water Supply Corporation; Monte Alto, TX; PCT. 1
Attachments:
B.
AI-64201
Approval of Right of Way Permits:
1. Proyecto Azteca; Mercedes, TX; PCT.1
2. Proyecto Azteca; Mercedes, TX; PCT.1
3. Proyecto Azteca; Mercedes, TX; PCT. 1
4. North Alamo Water Supply Corporation; Pharr, TX; PCT. 2
1. Proyecto Azteca; Mercedes, TX; PCT.1
2. Proyecto Azteca; Mercedes, TX; PCT.1
3. Proyecto Azteca; Mercedes, TX; PCT. 1
4. North Alamo Water Supply Corporation; Pharr, TX; PCT. 2
Attachments:
9.
Membership Dues/Certifications:
A.
AI-64240
Public Defenders:
Requesting approval to pay 2018 Texas Criminal Defense Lawyers Association membership dues for Jaime E. Gonzalez - Chief Public Defender and Kristalee Guerra Mata - Public Defender II, in the total amount of $120.00 ($60.00 each) Requisition #369185 for the Public Defender employees, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2018 Texas Criminal Defense Lawyers Association membership dues for Jaime E. Gonzalez - Chief Public Defender and Kristalee Guerra Mata - Public Defender II, in the total amount of $120.00 ($60.00 each) Requisition #369185 for the Public Defender employees, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
B.
AI-64185
Public Affairs (1100):
Requesting approval to pay the 2018 membership fee for NACIO for Julia B. Sullivan in the amount of $85.00 (Req. #368335) with the authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay the 2018 membership fee for NACIO for Julia B. Sullivan in the amount of $85.00 (Req. #368335) with the authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
10.
Budget & Management:
A.
AI-64129
1. Approval of reimbursement in the amount of $1,054,215.73 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/08/18 to 03/21/18.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
| 03/08-14/18 | $ 525,914.33 |
| 03/15-21/18 | $ 528,301.40 |
| TOTAL | $1,054,215.73 |
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
B.
AI-64141
Non-Agenda Transfers Report and approval of emergency transfers for the period of January 2018 thru February 2018.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-63603
Requesting acceptance and approval of the following invoice submitted by Mata Garcia Architects, LLP. San Carlos Community Resource Center Project - $2,064.16 - Inv# 3343-18 P.O. 700944.
Attachments:
B.
AI-64249
Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval to process REQ# 367347 into a Purchase Order for Arguindegui Oil, Co. for the amount of $3,545.16.
Attachments:
C.
AI-64266
Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval to process REQ# 368444 into a Purchase Order for vendor, EventMobi in the amount of $2,999.00.
No action taken on this item.
No action taken on this item.
Attachments:
D.
AI-64230
Requesting authority to exercise the last/final extension possible (under the same rates, terms and conditions) as provided in current agreement #E-17-170-05-30 ( org. #C-16-077-06-20) for: "FLEX BASE MATERIAL (CRUSHED CALICHE)" for HIDALGO COUNTY with FRONTERA MATERIALS, INC., effective, July 02, 2018.
Attachments:
E.
AI-64107
Approval of Application for Payment No. 10 in the amount of $15,155.07 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E.
Attachments:
F.
AI-64231
Requesting acceptance and approval of Invoice No. 18023 in the amount of $47,472.95 as submitted by project engineer, Javier Hinojosa Engineering provided under Contract# C-CAP-18-051-02-27 WA No. 1 for Barboza Lopez #2 Subdivision, Big John Subdivision, Martin Subdivision and Val Verde Subdivision.
G.
AI-64227
Approval to enter into a 36 month Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, for the HC Department of Health and Human Services.
| Department | REQ# | Months | Model | Monthly Payment |
| Health & Human Services | 367337 | 36 | MP7503SP | $462.95 |
Attachments:
H.
AI-63898
Recommending approval for HC to exercise the sixty (60) day extension for contract #E-17-166-05-30 for “General Printing Services and Related Supplies” while procurement process is completed and processed, at the same rate, term and conditions, extension effective June 15, 2018 through August 13, 2018.
I.
AI-64086
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms, and conditions for: E-18-071-03-27 Linebarger Goggan Blair & Sampson, Executive Office "Lease of Office Space - Edcouch Elsa" for an additional One (1) year.
Attachments:
J.
AI-64116
Requesting authority to exercise the first one (1) year [of 2-1 year options possible] extension [as provided in current contract] under #C-17-053-05-16 for: "Striping of County Roads, County Owned Parking Lots & Misc County Owned Sites" [on an as needed basis] for HIDALGO COUNTY [under the same rates, terms and conditions] with Pavement Markings, Inc.
K.
AI-64155
Requesting authority to exercise the option to renew current contract for an additional one (1) year term, as stated for "Type D Hot Mix Asphalt-Gravel-only", on an "as needed basis" for Hidalgo County [under the same rates, terms and conditions] with Valley Caliche Products, Inc. E-18-084A-03-27 effective June 27, 2018 through June 26, 2019.
Attachments:
L.
AI-64157
Approval to exercise the County's option to extend the first [of 2/1 year term options] under contract #C-17-038-04-05 with Purpose Driven Polygraph Investigative Consultants, LLC for "Polygraph Examiners for Pre-Employment, Criminal and Suitability (on an as needed basis) for Hidalgo County Sheriff's Office under the same rates, terms & conditions.
Attachments:
M.
AI-64110
Constable Precinct #4:
Requesting approval for the destruction (through the Hidalgo County Sheriff’s Office) of salvaged departmental uniforms, gear and/or equipment in the interest of safety and security against possible misuse of said items since the majority of the items contain department logo. Items have been considered obsolete/worn and/or have failed to operate.
Requesting approval for the destruction (through the Hidalgo County Sheriff’s Office) of salvaged departmental uniforms, gear and/or equipment in the interest of safety and security against possible misuse of said items since the majority of the items contain department logo. Items have been considered obsolete/worn and/or have failed to operate.
Attachments:
N.
AI-64088
1. Hidalgo County Juvenile Justice Center / Juvenile Probation Department Executive Director, Israel "Buddy" Silva is requesting that Commissioners Court permit the Hidalgo County Purchasing to conduct the procurement process only as the HC Juvenile Board of Judges will select and award contract/engagement of the professional provision of: Independent Audit Services;
2. Authority for the HC Purchasing Dept. to advertise and approval of procurement packet developed through collaboration with Juvenile Probation director and staff (i.e., specifications, legal notices, terms, conditions and requirements such as governmental audit guidelines, etc.) as attached hereto for professional: Independent Audit Services [including the authority to re-advertise the project if necessary].
Attachments:
O.
AI-63849
Requesting approval of Application for Payment No. 3 in the amount of $111,519.93 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
Attachments:
P.
AI-64130
Action to Add/Delete Fuel Cards/Users for the following, including, but not limited to:
1. Hidalgo County Constable Pct No. 5 -Add Fuel Card/Users
2. Hidalgo County Planning Department - Add/Delete Users
3. Hidalgo County Health and Human Services- Add Users
4. Hidalgo County Constable Pct No. 1 - Delete Fuel Card/Users
5. Hidalgo County Clerk's Office - Add Fuel Card User
1. Hidalgo County Constable Pct No. 5 -Add Fuel Card/Users
2. Hidalgo County Planning Department - Add/Delete Users
3. Hidalgo County Health and Human Services- Add Users
4. Hidalgo County Constable Pct No. 1 - Delete Fuel Card/Users
5. Hidalgo County Clerk's Office - Add Fuel Card User
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 27th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 27, 2018.
Signed this 27th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 27th day of March, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 27, 2018.
Signed this 27th day of MARCH 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy