SPECIAL MEETING - April 3, 2018
BE IT REMEMBERED, that on this 3rd day of April A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 3, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with the exception of Item.8.E.
Vote: 3 - 0 – Unanimously
1.
AI-64330
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-64333
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-64324
2018 - Pct 2 Parks (1100)
Attachments:
B.
AI-64321
2018 - Constable Pct. 2 (1100)
Attachments:
C.
AI-64317
2018 - Constable Pct. 5 (1100)
Attachments:
D.
AI-64270
2018 - Health & Human Services Dept. / PHEP (1293)
Attachments:
E.
AI-64268
2018 - Health & Human Services Dept. / ZIKA CMM (1293)
Attachments:
F.
AI-64267
2018 - Health & Human Services Dept./ ZIKA HRSA (1293)
Attachments:
G.
AI-64286
2018 - Pct. 1 R&B (1200)
Attachments:
H.
AI-64283
2018 - Pct. 1 Sanitation (1100)
Attachments:
I.
AI-64316
2018 - Pct. 4 Parks (1100)
Attachments:
J.
AI-64320
2018 - Pct.4 (1100)
Attachments:
K.
AI-64099
2018 - Pct. 4 Admin (1200)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-64285
Pct. #1 (1100):
Approval of 2018 interdepartmental transfer from Sanitation (001) to CRC (050) in the amount of $ 1,000.00
Approval of 2018 interdepartmental transfer from Sanitation (001) to CRC (050) in the amount of $ 1,000.00
Attachments:
B.
AI-64305
Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint. to Pct 2 Adm. in the amount of $2,000.00 to fund operating expenditures.
Attachments:
C.
AI-64311
TXDOT-Pct 2 Dicker Rd(23rd-Jackson) Prj (1315):
Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop(FM1426-FM907) Prj, program no. 136, to TxDOT-Pct 2 Dicker Rd(23rd-Jackson Rd) Prj, program no. 062, in the amount of $148,913.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop(FM1426-FM907) Prj, program no. 136, to TxDOT-Pct 2 Dicker Rd(23rd-Jackson Rd) Prj, program no. 062, in the amount of $148,913.00 to fund project expenditures.
Attachments:
5.
Planning Department:
A.
AI-64294
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-64279
Approval of Right of Way Permits:
1. North Alamo Water Supply Corporation: Weslaco, TX; PCT.1
2. Sharyland Water Supply Corporation: Mission, TX; PCT.3
1. North Alamo Water Supply Corporation: Weslaco, TX; PCT.1
2. Sharyland Water Supply Corporation: Mission, TX; PCT.3
Attachments:
7.
Membership Dues/Certifications:
A.
AI-64198
Constable Pct. 1 (1100):
Requesting approval of the 2018 National Narcotic Detector Dog Association, Inc annual membership and Certification dues in the amount of $55.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of the 2018 National Narcotic Detector Dog Association, Inc annual membership and Certification dues in the amount of $55.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
8.
Headstart:
A.
AI-64177
Approval of Monthly Children's Applications Reports: 2017-2018 and 2018-2019
Attachments:
B.
AI-64178
Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: February 2018
Attachments:
C.
AI-64179
Approval of Monthly Special Services Report: February 2018
Attachments:
D.
AI-64180
Approval of Monthly Average Daily Attendance (ADA) Report: February 2018
Attachments:
E.
AI-64251
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: February 2018
No action taken on this item.
No action taken on this item.
Attachments:
F.
AI-64176
Approval of Monthly Financial Report: February 2018
Attachments:
9.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-64322
EMERGENCY MANAGEMENT:
Approval of a Correction to original R/AI#61091 [CC 08-22-17] to reflect the replacement with an Apple IPad Mini 4 SG 129 gb at a price of $379.99 as original item [Apple IPad 32 gb] was returned with supporting documentation attached herein.
Approval of a Correction to original R/AI#61091 [CC 08-22-17] to reflect the replacement with an Apple IPad Mini 4 SG 129 gb at a price of $379.99 as original item [Apple IPad 32 gb] was returned with supporting documentation attached herein.
Attachments:
B.
AI-64229
Requesting approval of payment of Invoice #64-8 (FINAL) in the amount of $3,206.00 submitted by project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvement project.
Attachments:
C.
AI-64287
Acceptance and approval to exercise the County's option to extend the final one (1) year renewal allowed as per contract E-17-107-05-16-[under the same rates, terms and conditions] with "Arbitrage Compliance Specialist" for the provision of Arbitrage Calculation Services.
Attachments:
D.
AI-64300
Acceptance and approval of invoice # 10531 submitted by Halff Associates, Inc. for WA03 J.R. "Milo" Ponce Memorial Park. P.O. 759817 in the amount of $7,269.25.
Attachments:
E.
AI-63903
Acceptance and approval to exercise the County’s option to extend the final one (1) year renewal allowed in contract #E-17-105-03-21 under the same rates, terms and conditions with Richard Cohrs for the provision of “Lease of Parcel for Citizen Collection Site-Donna” (in Pct. No. 1) effective April 19, 2018 to April 18, 2019.
Attachments:
F.
AI-64257
Requesting authority to continue the Sole Source of Conduent Government Systems, LLC through Hidalgo County's Amendment #6 to the Product Support & Enhancement Agreement as well as the continuation of all future upgrades, software, maintenance, equipment and any applicable related services with said declaration to remain in effect unless revoked by the Hidalgo County Commissioners Court for the District Clerk's current Jury system with authority for County Judge to sign required documents.
Attachments:
G.
AI-64275
Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval to process REQ# 369321 into a Purchase Order to Pavement Markings Inc. in the amount of $5,452.00.
Attachments:
H.
AI-64258
Approval to exercise the County's option to extend the second [of ten/1 yr. options possible] under contract #E-17-126-05-02 with The Geo Group, Inc. for Placement, Housing, Detention & Supervision of Hidalgo County Inmates for Hidalgo County Sheriff's Office under the same rates, terms & conditions.
Attachments:
I.
AI-64245
Authority to exercise the option to renew current contract for an additional one (1) year term, as stated, for "Lease and/or Service of Portable Toilets" for Hidalgo County, under the same rates, terms and conditions with Anrige, Inc., dba, A Clean Portoco E-2018-126-04-03 effective April 18, 2018 through April 17, 2019, subject to compliance with HB1295.
Attachments:
J.
AI-64200
Requesting authority to exercise the option to renew current contract for an additional one (1) year term [as permitted under the current agreement] for: "Type D Hot Mix Asphalt-Limestone-Only", on an "as needed basis" for Hidalgo County, under the same rates, terms and conditions with Frontera Materials, Inc.- E-18-084-04-03 effective June 09, 2018 through June 08, 2019.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of April, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 3, 2018.
Signed this 3rd day of APRIL 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of April, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 3, 2018.
Signed this 3rd day of APRIL 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy