SPECIAL MEETING - April 10, 2018
BE IT REMEMBERED, that on this 10th day of April A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 10, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of the consent agenda with the exception of Items. 3.A., 9.A & B. and 10.I. to be pulled for further discussion.
Vote: 4 - 0 -Unanimously
1.
AI-64421
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-64426
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-64398
2018 - Justice Crt Tech (1242)
No action taken on this item.
No action taken on this item.
Attachments:
B.
AI-64407
2018 - JP 2,1 (1100)
Attachments:
C.
AI-64378
2018 - Pct. 4 Road Maint (1200)
Attachments:
D.
AI-64383
2018 - CC7 (1100)
Attachments:
E.
AI-64334
2018 - Sheriff's Federal Sharing - US Justice (Fund 1229)
Attachments:
F.
AI-64380
2018 - Health & Human Services Dept. / MAC (1293)
Attachments:
G.
AI-64361
2018 - Health & Human Services Dept. / PHEP (1293)
Attachments:
H.
AI-64352
2018 - 370th DC (1100)
Attachments:
I.
AI-64360
2018 - Co Wide Adm (1100)
Attachments:
J.
AI-64332
2018 - Planning Dept. (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-64377
CO2017-Pct 4 Seminary S. of 2812 (1351):
Approval of 2018 interdepartmental transfer from various CO2017-Pct.4 programs into CO2017-Pct 4 Seminary in the amount of $200,620.00.
Approval of 2018 interdepartmental transfer from various CO2017-Pct.4 programs into CO2017-Pct 4 Seminary in the amount of $200,620.00.
Attachments:
5.
Planning Department:
A.
AI-64353
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-64327
Release of Letter of Credit:
1. Las Comadres #4 Subdivision- Pct. 3 (Carlos G. Leal Jr.) (Western Road & Mile 3 North Road)
*Release of Letter of Credit No. 279 request: $79,493.79 (Paving Improvements)
1. Las Comadres #4 Subdivision- Pct. 3 (Carlos G. Leal Jr.) (Western Road & Mile 3 North Road)
*Release of Letter of Credit No. 279 request: $79,493.79 (Paving Improvements)
Attachments:
6.
Executive Office:
A.
AI-64362
Approval of Right of Way Permits:
1. North Alamo Water Supply Corporation, San Juan, TX; PCT. 2
2. North Alamo Water Supply Corporation, Weslaco, TX; PCT. 1
3. Agua SUD: (Agua Special Utility District), Palmview, TX; PCT. 3
4. Agua SUD: (Agua Special Utility District), Penitas, TX; PCT. 3
1. North Alamo Water Supply Corporation, San Juan, TX; PCT. 2
2. North Alamo Water Supply Corporation, Weslaco, TX; PCT. 1
3. Agua SUD: (Agua Special Utility District), Palmview, TX; PCT. 3
4. Agua SUD: (Agua Special Utility District), Penitas, TX; PCT. 3
Attachments:
7.
Tax Refunds:
A.
AI-64356
| Account Number | Payer | Amount |
| C7883.01.000.0002.00 | Target Corporation | $14,365.62 |
| L1300.00.000.0098.01 | Commercial Builders Group LLC | $30,498.07 |
| L1300.00.000.0098.01 | Commercial Builders Group LLC | $5,268.62 |
| M5070.00.000.0001.00 | A-S 135 Hwy 83-Bryan Rd LP | $24,514.61 |
| N5410.00.000.0001.00 | Target Corporation | $34,460.39 |
| R3297.00.000.0001.00 | Best Buy Purchasing LLC | $21,674.28 |
| S2332.98.000.0002.00 | JCPSSC, INC | $6,834.16 |
| S2979.00.00A.0003.00 | Target Corporation | $23,811.45 |
| T6836.00.000.0001.00 | Commercial Builders Group LLC | $31,438.68 |
| T6836.00.000.0001.00 | Commercial Builders Group LLC | $31,438.68 |
Attachments:
B.
AI-64355
| Account Number | Payer | Amount |
| B2225.00.00C.0029.00 | Sierra Title of Hidalgo County Inc. | $4,229.03 |
| M4174.00.000.0006.00 | Ravi Murjani | $10,840.66 |
| T4755.00.000.0015.00 | Elsa State Bank & Trust Co. | $3,086.31 |
| W0100.00.035.0012.00 | Wells Fargo Home Mortgage | $5,462.24 |
| W0100.00.049.0005.10 | Wells Fargo Home Mortgage | $3,265.03 |
Attachments:
8.
Membership Dues/Certifications:
A.
AI-64329
County Clerk:
Requesting approval to pay the 2018 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the amount of $50.00 for Ernest Gonzalez, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2018 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the amount of $50.00 for Ernest Gonzalez, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
9.
Budget & Management:
A.
AI-64326
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2018 in the amount of $23,157.73 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
B.
AI-64325
1. Approval of reimbursement in the amount of $423,098.72 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/22/18 to 03/30/18.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
| 03/22-28/18 | $407,308.33 |
| 03/29-30/18 | $ 15,790.39 |
| TOTAL | $423,098.72 |
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-64405
Pct.2
Requesting authorization to purchase needed materials and installation services for "Lopezville Park Fence Project" from the lowest bidder Perez Fence Inc. in the amount of $15,902.03. Subject to compliance with all required documentation.
Requesting authorization to purchase needed materials and installation services for "Lopezville Park Fence Project" from the lowest bidder Perez Fence Inc. in the amount of $15,902.03. Subject to compliance with all required documentation.
Attachments:
B.
AI-64387
Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval to process the following requisitions for Commissioner Joseph Palacios to proceed with the following projects:
| REQ# | Vendor | Amount | Project | Description of Purchase |
| 00369834 | Terracon Consultants, Inc. | $2,166.50 | BCAP - Ware Country Subdivision | WA# 1 for Engineering Services |
| 00369844 | Millennium Engineers Group, Inc. | $3,279.00 | BCAP - Green Valley Development | WA# 1 for Engineering Services |
| 00369950 | B2Z Engineering, LLC | $299,967.31 | Seminary Road | WA# 2 for Engineering Services |
| 00369963 | Ergon Asphalt & Emulsions, Inc. | $2,605.90 | Eubanks Road | SS1 Emulsified Asphalt |
| 00369966 | Frontera Materials, Inc | $22,991.40 | Eubanks Road | Type D Hot Mix Asphalt |
Attachments:
C.
AI-64339
PCT 1
Requesting approval to pay invoice #11326858 in the amount of $29,457.53 for On Call Services-Traffic Study WA#2 , as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
D.
AI-64363
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County(all funding sources) -"SS-1 Emulsified Asphalt and Delivery Services" -RFB No.: 2018-100-00-00-SGS, including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required.
E.
AI-64381
Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| County Wide Shop Facility Project | 04/02/18 | 20065 | $ 7,689.86 | 760512 |
| Las Milpas Park Youth Facility Project | 04/02/18 | 20066 | $ 1,529.95 | 767363 |
| Military Highway Extension Project | 04/02/18 | 20067 | $49,221.33 | 770537 |
| Las Milpas Road Project | 04/02/18 | 20068 | $31,238.70 | 777422 |
| Military Highway Extension Project | 04/02/18 | 20069 | $10,374.58 | 764596 |
F.
AI-64395
Approval of Application for Payment No. 2 in the amount of $634,459.46 for the Pct 4's 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc.
Attachments:
G.
AI-64371
Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Cesar Chavez Road Project | 03/31/18 | 11326818 | $18,663.04 | 732294 |
| Rancho Blanco Road Extension Project | 03/31/18 | 11326819 | $ 2,539.50 | 744762 |
| Nolana Loop Road Project | 03/31/18 | 11326820 | $94,649.95 | 760468 |
| Regional Linear Park Project | 03/31/18 | 11326847 | $ 9,822.06 | 759102 |
| Dicker Road Project | 03/31/18 | 11326848 | $ 1,494.24 | 762740 |
| Eldora Road Project | 03/31/18 | 11326859 | $49,130.79 | 764302 |
Attachments:
H.
AI-64372
Requesting approval of payments for the following invoices listed below for various projects under Pct 4:
| Project | Work Auth. | Vendor | Invoice Date | Invoice # | Amount | PO# |
| Memorial Park | WA#5 | B2Z Engineering, LLC | 4/2/2018 | 40015 | $4,647.50 | 767241 |
| Mile 5 | WA#1 | L&G Consulting Engineers Inc | 3/31/2018 | 11326853 | $15,461.20 | 740893 |
| 10th Street Ext. | WA#2 | L&G Consulting Engineers Inc | 3/31/2018 | 11326861 | $59,059.93 | 700265 |
| SH107/Bus 281 Intersection | WA#1 | L&G Consulting Engineers Inc | 3/31/2018 | 11326872 | $193,394.84 | 750481 |
I.
AI-64376
Approval of payment on invoice #18A1 in the amount $33,978.00 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-060-02-02 (WA#1), for Gonzalez Rd. project.
Martha Salazar indicated that the correct contract number should be C-18-18-060-02-20 and not as stated on the caption.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Martha Salazar indicated that the correct contract number should be C-18-18-060-02-20 and not as stated on the caption.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
J.
AI-64385
92nd District Court:
Requesting approval to enter into a 36 month capital lease agreement with Ricoh USA/ GE Ricoh through State of Texas cooperative contract DIR-TSO-3041.
K.
AI-64335
Pct. #1 is requesting acceptance & approval of invoice 11326845 in the amount of $525.00 for FM 493 South project, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Attachments:
L.
AI-64337
PCT. #1:
Requesting approval to pay invoice #11326868 in the amount of $30,140.80 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
M.
AI-64338
Pct. #3:
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO No. |
| 11326865 | 3-31-18 | Liberty Road Project WA #4 | $3,000.00 | 735736 |
| 11326843 | 3-31-18 | La Homa ROW WA #1 | $3,240.00 | 671613 |
| 11326846 | 3-31-18 | South Detention Basin Project | $6,300.00 | 735730 |
| 11326876 | 3-31-18 | FM 494 (Shary Rd.) WA #2 | $3,812.00 | 758025 |
| 11326862 | 3-31-18 | Mile 3 Section II WA#5 | $22,110.20 | 773904 |
| 11326855 | 3-31-18 | Mile 3 Phase III WA #3 | $2,360.00 | 760253 |
| 11326852 | 3-31-18 | FM 676 (Mile 5) Project | $25,110.58 | 745880 |
| 11326866 | 3-31-18 | Veteran's Blvd. WA #3 | $8,100.00 | 772041 |
| 11326875 | 3-31-18 | FM 494 (Shary Rd.) WA #3 | $11,345.00 | 772303 |
| 11326864 | 3-31-18 | Mile 3 Project WA #4 | $22,982.50 | 771660 |
Attachments:
N.
AI-64328
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO |
| L&G Consulting Engineers, Inc. | 3/31/18 | 11326851 | $12,577.44 | 775957 |
Attachments:
O.
AI-64256
Tax Office:
1. Action to rescind Consent/AI #63937, HCCC approved on 03/06/2018;
1. Action to rescind Consent/AI #63937, HCCC approved on 03/06/2018;
2. Action to correct Consent/AI #61408, HCCC approved on 09/05/2017, to reflect the change in model from MP401SPF to MP402SPF as former model was no longer available upon delivery.
Attachments:
P.
AI-64307
Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval to process the following requisitions into Purchase Orders for Commissioner Joseph Palacios to travel to South Padre Island, TX on 04/19/2018 - 04/21/2018 to attend the 2018 Urban County Leadership Conference.
| REQ# | Vendor | Description | Amount |
|---|---|---|---|
| 00369554 | Urban County Leadership Conference | Registration fees | $ 175.00 |
| 00369560 | Isla Grand Beach Resort | Hotel accommodations | $ 269.10 |
| 00369562 | Palacios, Joseph | Per diem and mileage | $175.02 |
Attachments:
Q.
AI-64284
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for Hidalgo County-"Construction Building Materials and Related Supplies" - RFB No.: 2018-102-00-00-SGS, including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required.
R.
AI-64272
Approval to exercise the County extend the final/last option for a one (1) year renewal allowed in contract C-17-058-06-13 under the same rates, terms and conditions with vendor, Master Fibers, Inc. for the provision of "Purchase Removal & Related Services for Shredded & Recyclable Materials" for County Clerks with compliance to HB 1295.
Attachments:
S.
AI-64269
Requesting authority to exercise LAST/FINAL one year extension for:"BOTTLED WATER SERVICES” (on an as needed basis) for Hidalgo County with the same rates, terms and conditions remaining the same with vendor, MOUNTAIN GLACIER, LLC, effective 08/30/18 through 08/29/19.
T.
AI-63990
Requesting approval of Application for Payment No. 4 in the amount of $40,526.28 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of April, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 10, 2018.
Signed this 10th day of APRIL 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of April, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 10, 2018.
Signed this 10th day of APRIL 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy