SPECIAL MEETING - April 17, 2018
BE IT REMEMBERED, that on this 17th day of April A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 17, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval with the exception of Item.10.A.1 and 2. to pulled for discussion.
Vote: 4 - 0 – Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-64553
Presentation of Fund Information Report
Attachments:
B.
AI-64345
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-64497
2018 - Pct. 3 (1100)
Attachments:
B.
AI-64502
2018 - CCL5 (1100)
Attachments:
C.
AI-64430
2018 - Pct. 1 R&B (1200)
Attachments:
D.
AI-64438
2018 - Pct 1 Adm (1200)
Attachments:
E.
AI-64480
2018 - Pct 1 Parks (1100)
Attachments:
F.
AI-64449
2018 - Pct. 4 CRC (1100)
Attachments:
G.
AI-64454
2018 - Pct.4 TXDOT 10th St. (1315)
Attachments:
H.
AI-64435
2018 - D.A. State Supplement (1281)
Attachments:
I.
AI-64431
2018 - MASTER COURT #2 (1100)
Attachments:
J.
AI-64434
2018 - Constable Pct.1 (1100)
Attachments:
K.
AI-64432
2018 - Fire Marshal (1100)
Attachments:
L.
AI-64429
2018 - J.P. 2, 2 (1100)
Attachments:
M.
AI-64451
2018-Election LIT (1283) 2016 Chapter 19
Attachments:
N.
AI-64455
2018-WIC-(1292)
Attachments:
O.
AI-64418
2018- Public Affairs (1100)
Attachments:
P.
AI-64442
2018 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
Q.
AI-64469
2018 - Health & Human Services Dept. / RLSS /LPHS (1293)
Attachments:
R.
AI-64409
2018 - Health & Human Services Dept. / PHPR (1293)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-64506
CO2017-Pct 2 Military Hwy Ext Prj (1351):
Approval of 2018 interdepartmental transfer from CO2017 Various Pct 2 Projects to CO2017-Pct 2 Military Hwy Ext Project (Prg 139) in the amount of $45,572.88 to fund project expenditures.
Approval of 2018 interdepartmental transfer from CO2017 Various Pct 2 Projects to CO2017-Pct 2 Military Hwy Ext Project (Prg 139) in the amount of $45,572.88 to fund project expenditures.
Attachments:
B.
AI-64496
Pct 1 ICA NAW(LJ Subd) (1200):
Approval of 2018 interdepartmental transfer from Pct 4 ICA NAW into Pct 1 ICA NAW in the amount of $52,640.00 for funds provided by the North Alamo Water Supply for the overlay of LJ Subdivision.
Approval of 2018 interdepartmental transfer from Pct 4 ICA NAW into Pct 1 ICA NAW in the amount of $52,640.00 for funds provided by the North Alamo Water Supply for the overlay of LJ Subdivision.
Attachments:
C.
AI-64463
CO2017 Pct 4 - Hinojosa Rd (1351):
Approval of 2018 interdepartmental transfer from Pct.4 C. Chvz (program 201) to Pct.4 Hinojosa Rd (program 208) in the amount of $250,000.00.
Approval of 2018 interdepartmental transfer from Pct.4 C. Chvz (program 201) to Pct.4 Hinojosa Rd (program 208) in the amount of $250,000.00.
Attachments:
D.
AI-64466
Pct 4 CRC (1100):
Approval of 2018 interdepartmental transfer from various Pct.4 accounts to Precinct 4 CRC (program 077) in the amount of $5,000.00.
Approval of 2018 interdepartmental transfer from various Pct.4 accounts to Precinct 4 CRC (program 077) in the amount of $5,000.00.
Attachments:
E.
AI-64415
Fire Marshal (1100): Approval of 2018 Interdepartmental Transfer between two programs under the Fire Marshal to fund fire call invoices in the amount of $5,000.
Attachments:
5.
Planning Department:
A.
AI-64452
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-64389
District Attorney's Office Check Fraud Fees Monthly Report - March 2018
Attachments:
7.
Executive Office:
A.
AI-64436
Approval of Right of Way Permits:
1. North Alamo Water Supply Corporation: Weslaco, TX; PCT. 1
2. North Alamo Water Supply Corporation: San Carlos, TX; PCT.1
1. North Alamo Water Supply Corporation: Weslaco, TX; PCT. 1
2. North Alamo Water Supply Corporation: San Carlos, TX; PCT.1
Attachments:
B.
AI-64445
Approval of payment for invoice dated 4/10/2018 in the total amount of $5,980.30 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2018 County Wide Commercial Property Policy, as listed below, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
| Description of Property | Property Address | Coverage Type | Coverage Amount |
| CRC Youth Facility | 509 E. Earling | Added Building | $749,117 |
| CRC Youth Facility | 509 E. Earling | Added Contents | $100,000 |
| Endowment Center - Pavilion | 107 N Sunflower Rd | Added Structure | $257,000 |
| Endowment Center - (4) Restrooms | 107 N Sunflower Rd | Added Building | $56,068 |
| Heavy Equipment | Various | $1,830,947.05 |
Attachments:
8.
Tax Refunds:
A.
AI-64448
| Account Number | Payer | Amount |
| D2950.00.000.0003.00 | Fernandez & Son Investments LLC | $2,581.07 |
| M0100.00.000.0000.01 | ML Rhodes LTD | $18,275.54 |
| N4470.00.000.0037.00 | Lereta LLC | $4,808.46 |
| R1157.01.000.0001.00 | EW Oilfield Services LLC | $2,743.61 |
| T8261.00.000.0009.00 | Triple Primos Investments LTD | $3,275.57 |
Attachments:
B.
AI-64446
| Account Number | Payer | Amount |
| M2650.00.003.0003.01 | DHR Real Estate Manageme | $43,225.38 |
Attachments:
9.
Membership Dues/Certifications:
A.
AI-64278
Constables Precinct 5 (1100):
Requesting approval for payment of 2018 membership dues to the Texas Association of Counties (JPCA) for the Hidalgo County Constables Pct 5 Office in the total of amount of $165.00 (Req#369149), with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Requesting approval for payment of 2018 membership dues to the Texas Association of Counties (JPCA) for the Hidalgo County Constables Pct 5 Office in the total of amount of $165.00 (Req#369149), with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Attachments:
B.
AI-64359
HIDTA - Task Force:
Requesting approval of requisition # 00366556 with authorization for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor's Office:
- Renewing the 2018-2019 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $320.00 ($40.00 per member x 8 members),
- Paying the 2018-2019 Texas Narcotic Officers Association (TNOA) conference fee for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $2600.00 ($325.00 per member x 8 members).
Members consist of one (1) Commander, three (3) HIDTA agents, one (1) Sheriff Deputy (K-9),one (1) Deputy Constable PCT. #3, and two (2) Deputy Constables PCT. #4.
Attachments:
10.
Budget & Management:
A.
AI-64444
1. Approval of reimbursement in the amount of $1,172,353.37 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 04/02/18 to 04/11/18.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 3 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
| 04/02-04/18 | $ 668,619.00 |
| 04/05-11/18 | $ 503,734.37 |
| TOTAL | $1,172,353.37 |
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 3 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-64520
Approval of Application for Payment No. 11 in the amount of $102,058.75 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E.
Attachments:
B.
AI-64507
Pct. 1 is requesting approval of payment on invoice #4378 in the amount $9,351.50 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided for Valdez Rd. project.
Attachments:
C.
AI-64495
Approval to exercise the County's option to extend for a one (1) year term under contract #C-17-043-04-05 for Roadway Light Fixtures and Maintenance with Lumatec Lightning Services under the same rates, terms & conditions.
Attachments:
D.
AI-64499
PCT. 1/ BCAP
Requesting acceptance and approval of Invoice # 2017228 in the amount of $1,185.97 (Pct. 1, 3rd Call, La Pampa & Flora Subdivisions) as submitted by project engineer TEDSI Infrastructure Group under Contract# C-CAP-08-028-10-28 WA#3.
Attachments:
E.
AI-64412
Approval of payment Application No.16 in the amount of $216,858.82 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09.
Attachments:
F.
AI-64413
Requesting approval of invoice number 11326857 in the amount $6,060.00 for Veterans Blvd. project, as submitted by contracted/project engineer, L&G Consulting Engineers, Inc.
Attachments:
G.
AI-64475
Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 370245 with B2Z Engineering, LLC in the amount of $214,961.94 for the engineering services required to proceed with Hinojosa Road Project.
Attachments:
H.
AI-64207
Requesting approval to exercise the County's options to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms, and conditions for the following:
| Vendor | Extension No. | Term | Services |
| RReal LLC | E-18-118-04-03 | 1 yr | "Lease of Space Alton" WIC |
| BIC Realty | E-18-119-04-03 | 1 yr | "Lease of Space Edinburg" WIC |
| GBB Rentals | E-18-120-04-03 | 1 yr | "Lease of Space - City of Donna" - WIC |
| Laura Salinas | E-18-121-04-03 | 1 yr | "Lease of Space Mercedes" - WIC |
| BIC Realty | E-18-122-04-03 | 1 yr | "Lease of Space Storage" - WIC |
Attachments:
I.
AI-64366
Add/Delete Fuel Cards/Users
1. Hidalgo County Constable Pct No. 1 - Fuel Card and User
2. Hidalgo County Constable Pct No. 4- Fuel Card
3. Hidalgo County Adult Probation Department - Add/Delete Fuel Card Users
4. Hidalgo County Health and Human Services - Add Fuel Card
1. Hidalgo County Constable Pct No. 1 - Fuel Card and User
2. Hidalgo County Constable Pct No. 4- Fuel Card
3. Hidalgo County Adult Probation Department - Add/Delete Fuel Card Users
4. Hidalgo County Health and Human Services - Add Fuel Card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of April, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 17, 2018.
Signed this 17th day of APRIL 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of April, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 17, 2018.
Signed this 17th day of APRIL 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy