SPECIAL MEETING - April 24, 2018
BE IT REMEMBERED, that on this 24th day of April A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 24, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval with the exception of Items.9.A. and 10.D. to be pulled for discussion.
Vote: 4 - 0 -Unanimously
1.
AI-64652
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
Presentation of Fund Information Report
3.
2018 Intradepartmental Transfers:
A.
AI-64558
2018 - 93rd DC (1100)
Attachments:
B.
AI-64637
2018 - Pct. 3 Rd. Maint. (1200)
Attachments:
C.
AI-64638
2018 - Pct. 3 Sanitation (1100)
Attachments:
D.
AI-64609
2018 - J.P 5,1 (1100)
Attachments:
E.
AI-64602
2018 - Pct.4 Sanitation (1100)
Attachments:
F.
AI-64604
2018 - Pct.4 Road Maint (1200)
Attachments:
G.
AI-64600
2018 - HIDALGO CIHCP PILOT PROGRAM (1100)
Attachments:
H.
AI-64597
2018 - Probate Court (1243)
Attachments:
I.
AI-64578
2018 - Human Resources (1100)
Attachments:
J.
AI-64588
2018 - Constable Precinct 4 (1100)
Attachments:
K.
AI-64547
2018 - Election (1100)
Attachments:
L.
AI-64550
2018 - Pct. 1 R&B (1200)
Attachments:
M.
AI-64549
2018 - Constable Pct. 3 (1100)
Attachments:
N.
AI-64552
2018 - JP 4,2 (1100)
Attachments:
O.
AI-64554
2018 - Sheriff's Office OPSG (1284)
Attachments:
P.
AI-64619
2018 - Health & Human Services Dept. / IMM (1293)
Q.
AI-64546
2018 - Health & Human Services Dept. / PHPR (1293)
Attachments:
R.
AI-64548
2018 - Health & Human Services Dept. / IMM (1293)
Attachments:
S.
AI-64560
2018 - Health & Human Services Dept. / VC (1293)
Attachments:
T.
AI-64562
2018- Hidalgo County Sheriff's Office (1100)
Attachments:
U.
AI-64564
2018 - Nuisance Abatement Division (1100)
Attachments:
V.
AI-64567
2018 - Fire Marshal (1100)
Attachments:
W.
AI-64569
2018 - Constable Pct. 2 (1100)
Attachments:
X.
AI-64574
2018 - Co. Wide Adm (1100)
Attachments:
Y.
AI-64531
2018 - 430th DC (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-64642
TXDOT-Pct 2 Regional Linear Park Prj (1315):
Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop (FM1426-FM907), program no. 136, to TxDOT Pct 2 Regional Linear Park Project, program no. 110, in the amount of $225,176.25 to fund project expenditures.
Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop (FM1426-FM907), program no. 136, to TxDOT Pct 2 Regional Linear Park Project, program no. 110, in the amount of $225,176.25 to fund project expenditures.
Attachments:
B.
AI-64633
CO2017-Pct 4 Tex-Mex (Valverde-Tower) (1351):
Approval of 2018 interdepartmental transfer from Pct.4 Mechanic Shop (program 193) to Pct.4 Tex-Mex Rd. (program 209) in the amount of $314,965.00.
Approval of 2018 interdepartmental transfer from Pct.4 Mechanic Shop (program 193) to Pct.4 Tex-Mex Rd. (program 209) in the amount of $314,965.00.
Attachments:
C.
AI-64628
Pct 4 CRC (1100):
Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 CRC (program 077) in the amount of $1,000.00.
Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 CRC (program 077) in the amount of $1,000.00.
Attachments:
D.
AI-64601
Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Emergency Srv (program 187) in the amount of $1,150.00.
Attachments:
E.
AI-64575
CCL#1 (1100):
Approval of 2018 Interdepartmental transfer from Co Wide Adm to CCL#1 in the amount of $2,359.85 to fund judge's chair.
Approval of 2018 Interdepartmental transfer from Co Wide Adm to CCL#1 in the amount of $2,359.85 to fund judge's chair.
Attachments:
F.
AI-64556
CO2017-Pct 1 New Tax Office Substation (1351):
Approval of interdepartmental transfer from CO2017 Facilities Management Tax Office Building to CO2017 Pct 1 New Tax Office Substation in the amount of $200,000.00.
Approval of interdepartmental transfer from CO2017 Facilities Management Tax Office Building to CO2017 Pct 1 New Tax Office Substation in the amount of $200,000.00.
Attachments:
5.
Planning Department:
A.
AI-64576
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-64417
District Clerk fee report for the month of March 2018 - $566,628.47
Attachments:
7.
Executive Office:
A.
AI-64641
Approval of 457 plan hardship withdrawal request for employee #059358
Attachments:
8.
Membership Dues/Certifications:
A.
AI-64471
Elections Dept. (1100):
Requesting approval to pay the 2018 Elections Center Blue Membership dues in the total amount of $200.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval to pay the 2018 Elections Center Blue Membership dues in the total amount of $200.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
B.
AI-64428
Fire Marshal:
Requesting approval of membership renewal for the National Fire Protection Association in the amount of $175.00 for one year to be used by the Fire Marshal's Office as a guideline and reference source for fire codes and technical standards (REQ# 370150)
Requesting approval of membership renewal for the National Fire Protection Association in the amount of $175.00 for one year to be used by the Fire Marshal's Office as a guideline and reference source for fire codes and technical standards (REQ# 370150)
Attachments:
9.
Budget & Management:
A.
AI-64559
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2018 in the amount of $51,263.36 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
B.
Interfund transfers:
1.
AI-64639
TxDOT Pct 2 Regional Park Prj (1315):
Approval of 2018 interfund transfer from CO2016-Pct 2 Regional Park Prj (fund 1350) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $171,714.63 to fund project expenditures.
Approval of 2018 interfund transfer from CO2016-Pct 2 Regional Park Prj (fund 1350) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $171,714.63 to fund project expenditures.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-64021
Treasurer's:
1. Requesting approval of the equipment purchase agreement to upgrade the existing Security Monitoring System in the amount of $ 330.00.
2. Requesting approval to enter into a 36 month Commercial Alarm Monitoring Agreement in the amount of $360.00 per year commencing 6/1/18 with Superior Alarms thru [awarded vendor Buyboard co-op contract# 493-15], with authority for County Judge to execute agreements, for the following location: 2802 S. Closner Edinburg, Texas. Subject to compliance with all required/statutory documentation.
1. Requesting approval of the equipment purchase agreement to upgrade the existing Security Monitoring System in the amount of $ 330.00.
2. Requesting approval to enter into a 36 month Commercial Alarm Monitoring Agreement in the amount of $360.00 per year commencing 6/1/18 with Superior Alarms thru [awarded vendor Buyboard co-op contract# 493-15], with authority for County Judge to execute agreements, for the following location: 2802 S. Closner Edinburg, Texas. Subject to compliance with all required/statutory documentation.
Attachments:
B.
AI-64632
Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 370838 with B2Z Engineering, LLC in the amount of $314,965.00 for the engineering services required to proceed with Tex-Mex Road.
Attachments:
C.
AI-64612
County Court at Law # 5:
Requesting approval to enter into a 36 month service maintenance and supplies agreement for their (1) county owned copier model #SP4510DN through vendor Ricoh USA/GE Ricoh USA contract DIR-TSO-3041.
Requesting approval to enter into a 36 month service maintenance and supplies agreement for their (1) county owned copier model #SP4510DN through vendor Ricoh USA/GE Ricoh USA contract DIR-TSO-3041.
Attachments:
D.
AI-64416
Acceptance and approval to exercise the County's option to utilize the first (1st) [of two (2) one year renewal options allowed] under contract C-17-059-07-11-[with same rates, terms and conditions] with vendor, CTC Distributing, Ltd. for the provision of "Off Premises Record Storage, Pick-up, Retrieval Delivery and Shredding Services" effective 08-11-18 through 08-12-19.
Martha Salazar made a correction to the effective date, should be effective from August 2, 2018 trough August 1, 2019.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Martha Salazar made a correction to the effective date, should be effective from August 2, 2018 trough August 1, 2019.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
E.
AI-64481
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Hot Mix-Cold Laid" - RFB No.: 2018-101-00-00-FAZ, including re-advertising if/when necessary and/or required.
Attachments:
F.
AI-64443
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for Hidalgo County-"Hauling Service of All Road Materials" - RFB No.: 2018-105-00-00-TDL, including the re-advertisement if and when required.
Attachments:
G.
AI-64479
Requesting approval to enter into a 36 month copier lease for County Judge's Office.
| REQ# | Vendor | Lease Length | Model | Monthly Payment |
| 00369534 | Kyocera Document Solutions America, Inc. | 36 months | TASKalfa 3252ci | $216.21 |
Attachments:
H.
AI-64441
Action to Add/Delete Fuel Cards/Users listed below including, but limited to:
1. Hidalgo County Sheriff's Office - Delete Fuel Card /User
2. Hidalgo County Sheriff's Office - Add Fuel Card User
3. Hidalgo County Health and Human Services - Add Fuel Card Users
4. Hidalgo County Planning Department - Delete Fuel Card User
5. Hidalgo County Head Start Program - Add Fuel Card User
1. Hidalgo County Sheriff's Office - Delete Fuel Card /User
2. Hidalgo County Sheriff's Office - Add Fuel Card User
3. Hidalgo County Health and Human Services - Add Fuel Card Users
4. Hidalgo County Planning Department - Delete Fuel Card User
5. Hidalgo County Head Start Program - Add Fuel Card User
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of April, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 24, 2018.
Signed this 24th day of APRIL 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of April, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 24, 2018.
Signed this 24th day of APRIL 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy