SPECIAL MEETING - May 8, 2018
BE IT REMEMBERED, that on this 8th day of May A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT May 8, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval with the exception of Items. 9.A. and 10.I.
Vote: 5 - 0 -Unanimously
1.
AI-64808
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-64811
Presentation of Fund Information Report
Attachments:
B.
AI-64693
Pursuant to Local Government Code §115.0035, requesting approval of the attached reports.
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-64737
2018 - Pct.4 Sanitation (1100)
Attachments:
B.
AI-64733
2018 - Human Resources (1100)
Attachments:
C.
AI-64715
2018 - D.A. - TTBH (1281)
Attachments:
D.
AI-64716
2018- Constable Pct.1 (1100)
Attachments:
E.
AI-64712
2018 - Constable Pct. 2 (1100)
Attachments:
F.
AI-64714
2018 - Constable Precinct 4 (1285)
Attachments:
G.
AI-64713
2018 - Constable Precinct 4 (1285)
Attachments:
H.
AI-64698
2018 - Adult Probation - RSAT (1289)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-64701
Various Departments (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to the Nuisance
Abatement Program, Purchasing, Facilities Management and Co Treasurer to fund various expenditures.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to the Nuisance
Abatement Program, Purchasing, Facilities Management and Co Treasurer to fund various expenditures.
Attachments:
B.
AI-64726
Constable Pct 5 (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct 5 to fund radios and other equipment.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct 5 to fund radios and other equipment.
Attachments:
C.
AI-64440
Pct 2 Administration (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint (program #006) to Pct 2 Administration (program #005) in the amount of $3,410.80 to fund operating expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint (program #006) to Pct 2 Administration (program #005) in the amount of $3,410.80 to fund operating expenditures.
Attachments:
D.
AI-64734
Pct 2 CRC Alamo (1100):
Approval of 2018 Interdepartmental transfer from Pct 2 Sanitation (program #001) to Pct 2 CRC Alamo (program #082) in the amount of $6,000.00 to fund various operating expenditures.
Approval of 2018 Interdepartmental transfer from Pct 2 Sanitation (program #001) to Pct 2 CRC Alamo (program #082) in the amount of $6,000.00 to fund various operating expenditures.
Attachments:
E.
AI-64776
CCL #4 (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to CCL #4 to fund computers.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to CCL #4 to fund computers.
Attachments:
F.
AI-64772
Pct 1 - Admin. (1200)
Approval of 2018 interdepartmental transfer from R&B (005) to Administration (004) in the
amount of $9,000.00.
Attachments:
G.
AI-64742
CO2017-Pct 4 Memorial Park (1351):
Approval of 2018 interdepartmental transfer from Pct.4 Mechanic Shop (program 193) to Pct.4 Memorial Park (program 132) in the amount of $732,321.00.
Approval of 2018 interdepartmental transfer from Pct.4 Mechanic Shop (program 193) to Pct.4 Memorial Park (program 132) in the amount of $732,321.00.
Attachments:
5.
Planning Department:
A.
AI-64730
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-64792
Approval of 457 plan hardship withdrawal request for employee #122335
Attachments:
B.
AI-64700
Approval of Right of Way Permits:
1. G & E Escobedo Construction Inc.; Edinburg, TX; PCT. 4
1. G & E Escobedo Construction Inc.; Edinburg, TX; PCT. 4
Attachments:
7.
Tax Refunds:
A.
AI-64704
| Account Number | Payer | Amount |
| J5700.00.005.0012.00 | 495 & San Juan Crossing LLC | $8,203.35 |
| M5050.81.448.4800.00 | Johnson Hal W | $3,193.63 |
| S3280.00.000.0001.00 | Shops At 29 LTD | $15,695.07 |
Attachments:
B.
AI-64703
| Account Number | Payer | Amount |
| A4930.02.000.0006.00 | Martin Cavazos | $3,345.63 |
| D6117.00.000.0001.00 | Alfombras Modernas | $5,862.15 |
| F1250.00.004.0005.00 | San Miguel Olivia | $3,382.41 |
| H4650.00.00H.0000.02 | AAA Homes-Donna | $5,693.30 |
| K2400.00.000.0325.01 | Fermar Transport & Equipment LLC | $2,908.18 |
Attachments:
8.
Urban County:
A.
AI-64718
Requesting approval of one (1) applicant in the City of Progreso, two (2) applicants in the Countywide Area and one (1) applicant in the City of Sullivan City under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
9.
Budget & Management:
A.
AI-64717
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 16-30, 2018 in the amount of $31,100.38 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-64749
Approval to enter into a 48 month capital leases with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc. for the following departments:
| Department | REQ# | Months | Model | Monthly Payment |
| Health (BIO) Department | 370763 | 48 | MP7503SP | $388.50 |
| Constable Precinct 2 | 371337 | 48 | MPC4504EX | $178.50 |
Attachments:
B.
AI-64789
Approval of Application for Payment No. 3 in the amount of $620,942.03 for the Pct 4's 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc.
Attachments:
C.
AI-64746
Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO No. |
| 11326896 | 4-30-18 | Veterans Blvd. | $62,637.50 | 772041 |
| 11326894 | 4-30-18 | Liberty Rd. WA#4 | $3,000.00 | 735736 |
| 11326928 | 4-30-18 | FM 494 Shary Rd. WA#3 | $6,447.00 | 772303 |
| 11326929 | 4-30-18 | Mile 3 Project WA#4 | $22,982.50 | 771660 |
| 11326882 | 4-30-18 | La Homa ROW WA#1 | $3,780.00 | 671613 |
| 11326883 | 4-30-18 | South Detention Basin Project | $6,300.25 | 735730 |
| 11326897 | 4-30-18 | Mile 3 Section II- WA#5 | $27,754.50 | 773904 |
| 11326892 | 4-30-18 | Mile 3 Project | $19,821.64 | 720579 |
| 11326893 | 4-30-18 | Mile 3 Phase III- WA#3 | $9,880.00 | 760253 |
| 11326937 | 4-30-18 | Veterans Blvd. WA#2 | $42,175.00 | 763269 |
| 11326890 | 4-30-18 | FM 676 (Mile 5) Project | $14,916.36 | 745880 |
| 11326900 | 4-30-18 | Liberty Rd. Project WA#3 | $14,065.59 | 735526 |
Attachments:
D.
AI-64757
Approval of payment Application No. 17 in the amount $182,691.95 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09.
Attachments:
E.
AI-64745
Requesting approval of Application for Payment No. 5 in the amount of $6,667.67 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
Attachments:
F.
AI-64759
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Eldora Road Project | 04/30/18 | 11326880 | $26,038.19 | 732796 |
| Regional Linear Park Project | 04/30/18 | 11326885 | $ 9,822.06 | 759102 |
| Dicker Road Project | 04/30/18 | 11326886 | $ 2,884.34 | 762740 |
| Regional Linear Park Project | 04/30/18 | 11326887 | $16,431.82 | 745253 |
| Eldora Road Project | 04/30/18 | 11326899 | $52,645.74 | 764302 |
| Nolana Loop Project | 04/30/18 | 11326901 | $48,310.71 | 760468 |
| Regional Linear Park Project | 04/30/18 | 11326934 | $38,259.54 | 764213 |
Attachments:
G.
AI-64729
Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| County Wide Shop Facility Project | 05/01/18 | 20070 | $ 7,521.87 | 760512 |
| Off-System Bridge Repair Detail Project | 05/01/18 | 20071 | $ 765.33 | 764295 |
| Las Milpas Park Youth Facility Project | 05/01/18 | 20073 | $ 2,314.03 | 767363 |
| Military Highway Extension Project | 05/01/18 | 20074 | $ 5,387.15 | 770537 |
| Las Milpas Road Project | 05/01/18 | 20075 | $67,043.68 | 777422 |
H.
AI-64770
Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00371513 with Halff Associates, Inc. in the amount of $732,321.00 for: design of drainage & park improvements for Memorial Park as detailed in contract #C-18-130-04-03.
Attachments:
I.
AI-64778
Requesting approval of payments for the following invoices listed below for various projects under Pct 4:
Correction: Invoice date should reflect April 30, 2018 and not May 1, 2018.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Correction: Invoice date should reflect April 30, 2018 and not May 1, 2018.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
| Project | Work Auth. | Vendor | Invoice Date | Invoice # | Amount | PO# |
| Memorial Park | WA#5 | B2Z Engineering, LLC | 5/1/2018 | 40016 | $2,323.75 | 767241 |
| Mile 5 | WA#1 | L&G Consulting Engineers Inc | 5/1/2018 | 11326891 | $8,020.55 | 740893 |
| 10th Street Ext. | WA#2 | L&G Consulting Engineers Inc | 5/1/2018 | 11326933 | $70,871.92 | 700265 |
| SH107/Bus 281 Intersection | WA#1 | L&G Consulting Engineers Inc | 5/1/2018 | 11326881 | $78,497.72 | 750481 |
| FM 2220 (Ware Road) | WA#2 | L&G Consulting Engineers Inc | 5/1/2018 | 11326927 | $1,785.00 | 736559 |
| Milo Ponce Park | WA#3 | Halff Associates | 5/1/2018 | 00011437 | $5,818.25 | 759817 |
Attachments:
J.
AI-64782
Requesting approval to enter into a 36 month capital lease with Ricoh USA, INC. through DIR contract DIR-TSO-3041, to be located in the Recovery Booth in PCT 4.:
| REQ# | Model | Monthly Payment |
| 00370699 | MP501SPF | $ 114.37 |
Attachments:
K.
AI-64719
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice, etc.) as attached hereto for Hidalgo County-General Printing Services and Related Supplies Project #2018-089 with re-advertisement if and when applicable and/or necessary.
Attachments:
L.
AI-64760
PCT. #1:
Requesting approval to pay invoice #10001 in the amount of $5,408.47 for Sunset Park Operations Facility - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
M.
AI-64762
PCT. #1:
Requesting approval to pay invoice #10000 in the amount of $6,561.97 for Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
N.
AI-64756
PCT. #1:
Requesting approval to pay invoice #11326939 in the amount of $47,631.80 for Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
O.
AI-64755
PCT. #1:
Requesting approval to pay invoice #11326902 in the amount of $40,330.72 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
P.
AI-64659
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County - Precinct No. 1 "Aggregate Limestone Grade 4" - RFB No.: 2018-103-00-00-FAZ, including re-advertising if/when necessary and/or required.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of May, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 8, 2018.
Signed this 8th day of MAY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of May, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 8, 2018.
Signed this 8th day of MAY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy