SPECIAL MEETING - May 22, 2018
BE IT REMEMBERED, that on this 22nd day of May A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO.4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT May 22, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with the exception of Items.9.B., 10.I., and 10.H to be pulled for further discussion.
Vote: 5 - 0 -Unanimously
1.
AI-65008
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-65012
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-64924
2018 - Jail (1100)
Attachments:
B.
AI-64997
2018 - Jail (1100)
Attachments:
C.
AI-64991
2018 - CW Mech Shop (1200)
Attachments:
D.
AI-64992
2018 - Pct 2 Rd Maint (1200)
Attachments:
E.
AI-64947
2018 - Pct. 1 Sanitation (1100)
Attachments:
F.
AI-64950
2018 - Pct.4 Sanitation (1100)
Attachments:
G.
AI-64951
2018 - Pct.4 Parks (1100)
Attachments:
H.
AI-64900
2018 - 430th Dist. Court (1100)
Attachments:
I.
AI-64910
2018 - Tax Office (1100)
Attachments:
J.
AI-64913
2018 - Justice of the Peace Pct. 2, Plc 1 (1100)
Attachments:
K.
AI-64934
2018 - 370th DC (1100)
Attachments:
L.
AI-64925
2018 - HIDTA 2017 Grant (1291)
Attachments:
M.
AI-64927
2018 - JP PCT 3/PL 2 (1100)
Attachments:
N.
AI-64940
2018 - I.T. County Wide (1100)
Attachments:
O.
AI-64939
2018 - J.P 5,1 (1100)
Attachments:
P.
AI-64960
2018 - Nuisance Abatement Division (1100)
Attachments:
Q.
AI-64956
2018 - Justice Court Tech (1242)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-64983
Public Defender (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Public Defender to fund computer purchase.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Public Defender to fund computer purchase.
Attachments:
B.
AI-64986
Various Pct 4 (1100):
Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Restitution (program 125) / Pct.4 Doolittle (program 162) in the amount of $1,183.13.
Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Restitution (program 125) / Pct.4 Doolittle (program 162) in the amount of $1,183.13.
Attachments:
C.
AI-64964
CO2014-Pct 4 Memorial Park (1345):
Approval of 2018 interdepartmental transfer from Pct.4 Tower Rd (program 185) / Pct.4 Brewster Park (program 124) to Pct.4 Memorial Park (program 132) in the amount of $553,675.82.
Approval of 2018 interdepartmental transfer from Pct.4 Tower Rd (program 185) / Pct.4 Brewster Park (program 124) to Pct.4 Memorial Park (program 132) in the amount of $553,675.82.
Attachments:
D.
AI-64966
CO2017-Pct 4 Memorial Park (1351):
Approval of 2018 interdepartmental transfer from Pct.4 Tower Rd. (program 185) to Pct.4 Memorial Park (program 132) in the amount of $23,520.00.
Approval of 2018 interdepartmental transfer from Pct.4 Tower Rd. (program 185) to Pct.4 Memorial Park (program 132) in the amount of $23,520.00.
Attachments:
E.
AI-64968
CO2016-Pct 4 Mile 17 (Kenyon-Sharp) (1350):
Approval of interdepartmental transfer from various CO2016-Pct.4 accounts to CO2016-Pct.4 Mile 17 Rd. in the amount of $55,894.95.
Approval of interdepartmental transfer from various CO2016-Pct.4 accounts to CO2016-Pct.4 Mile 17 Rd. in the amount of $55,894.95.
Attachments:
F.
AI-64970
CO2017-Pct 4 Mile 17 (Kenyon-Sharp) (1351):
Approval of 2018 interdepartmental transfer from Pct.4 C. Chvz (program 201) / Pct.4 Mechanic Shop (program 193) to Pct.4 Mile 17 Rd. (program 211) in the amount of $295,395.15.
Approval of 2018 interdepartmental transfer from Pct.4 C. Chvz (program 201) / Pct.4 Mechanic Shop (program 193) to Pct.4 Mile 17 Rd. (program 211) in the amount of $295,395.15.
Attachments:
G.
AI-64930
Pct 4 Rd Maint. (1200):
Approval of 2018 interdepartmental transfer from Pct.4 ICA NAW (program 204) and Pct.4 ICA NAW (program 205) to Pct.4 Road Maint (program 007) in the amount of $23,750.48.
Approval of 2018 interdepartmental transfer from Pct.4 ICA NAW (program 204) and Pct.4 ICA NAW (program 205) to Pct.4 Road Maint (program 007) in the amount of $23,750.48.
Attachments:
H.
AI-64953
Pct. #1:
Approval of 2018 interdepartmental transfer from fund 1351 prog(247) to prog(242) in the amount of $584.59.
Approval of 2018 interdepartmental transfer from fund 1351 prog(247) to prog(242) in the amount of $584.59.
Attachments:
I.
AI-64937
Facilities Mgmt Co Wide (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt Co Wide to fund pending invoices.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt Co Wide to fund pending invoices.
Attachments:
5.
Planning Department:
A.
AI-64926
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-64839
District Clerk Fee report for the month of April 2018 $535,508.97
Attachments:
B.
AI-64830
District Attorney's Office Check Fraud Fees Monthly Report - April 2018
Attachments:
7.
Membership Dues/Certifications:
A.
AI-64851
Requesting approval of requisition #371919 for 2018 membership dues to the Sheriff's Association of Texas for Sheriff Jose Eduardo Guerra, Chief Deputy Mario Lopez, Division Chiefs: Gabriel Castaneda, Oscar Montoya and Roy Quintanilha and Captains: Raul Cantu, Ricardo Enriquez, Steve Herrera, Ruben Hinojosa, Norberto Leal, Gerardo Lopez and Belinda Madrigal in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-64817
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees:Marcela Renee Saenz and Obdett Calzada, in the amount $110.00 (Requisition #371766), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees:Marcela Renee Saenz and Obdett Calzada, in the amount $110.00 (Requisition #371766), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
8.
Headstart:
A.
AI-64877
Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: April 2018
Attachments:
B.
AI-64878
Approval of Monthly Special Services Report: April 2018
Attachments:
C.
AI-64879
Approval of Monthly Average Daily Attendance (ADA) Report: April 2018
Attachments:
D.
AI-64876
Approval of Monthly Children's Applications Report for 2017-2018 and 2018-2019
Attachments:
E.
AI-64874
Approval of Monthly Financial Report: April 2018
Attachments:
9.
Budget & Management:
A.
AI-64933
Non-Agenda Transfers Report and approval of emergency transfers for the period of April 2018.
Attachments:
B.
AI-64932
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 1-15, 2018 in the amount of $58,732.32 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
C.
Interfund transfers:
1.
AI-64961
Pct.1 (1100):
Approval of 2018 interfund transfer from Pct.1 Rd Maintenance 1200 (prg 005) to Pct.1 Parks 1100 (prg 013) in the total amount of $12,000.00
Approval of 2018 interfund transfer from Pct.1 Rd Maintenance 1200 (prg 005) to Pct.1 Parks 1100 (prg 013) in the total amount of $12,000.00
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-64994
Requesting acceptance and approval of payment for the following invoice submitted by Mata Garcia Architects, LLP.: San Carlos Community Resource Center Project Invoice#3258-18 in the amount $2,211.50 for Reimbursable Expenses (Contract# C-13-072-09-03).
Attachments:
B.
AI-64971
Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval to process the following requisitions for HC-Pct. #4, Hon. Commissioner Joseph Palacios to travel to Nashville, TN on 07/12/2018 - 07/16/2018 to attend the 2018 National Association of Counties Annual Conference and Exposition.
| REQ# | Vendor | Description | Amount |
| 00372214 | National Association of Counties | Registration fees | $ 515.00 |
| 00372228 | Citibank | Flight accommodations | $ 925.16 |
| 00372477 | Gaylord Opryland Hotel | Hotel accommodations | $1,549.90 |
| 00372222 | Palacios, Joseph | Per Diem | $ 138.00 |
Attachments:
C.
AI-64978
Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00372478 for contracted vendor, Frontera Materials, Inc. in the amount of $26,807.40 for materials required to proceed with Roman Circle Street Project.
Attachments:
D.
AI-64979
Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00372475 with B2Z Engineering, LLC in the amount of $351,290.10 for the engineering services required to proceed with Mile 17 project from Kenyon Road to Sharp Road Project.
Attachments:
E.
AI-64990
Acceptance and approval of payment for invoice#00008666 submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) in the amount of $1,722.50.
Attachments:
F.
AI-64988
Requesting acceptance and approval of the following invoice submitted by Mata Garcia Architects, LLP.: Linn San Manuel Emergency Services Building Project - $2,211.50 - Inv# 3259-18 after processing procedures by Auditor and thereafter issuance of payment/check through Hidalgo County Treasurer.
Attachments:
G.
AI-64972
Approval of request for payment submitted by Mata-Garcia Architects, invoice 3297-17 in the amount of $8,080.00. (P.O. 700944) Contract#C-13-072-09-03 for professional services rendered in connection with the design and construction of Pct. #4's San Carlos Community Resource Center.
Attachments:
H.
AI-64955
Approval to exercise the County's option to extend for a one (1) year term under contract #C-15-041-07-07 for Collection of Delinquent Court Fees, Fines, and Related Court Cost with Linebarger Goggan Blair & Sampson, LLP under the same rates, terms & conditions.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
I.
AI-64941
1. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county";
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Requesting authority to enter into an agreement with The Lamar Companies for the Hidalgo County Health & Human Services Department for: "Digital Bulletin Advertisement" through Requisition #371104 in the total amount of $2,999.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Requesting authority to enter into an agreement with The Lamar Companies for the Hidalgo County Health & Human Services Department for: "Digital Bulletin Advertisement" through Requisition #371104 in the total amount of $2,999.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
J.
AI-64893
Approve the Addition of Fuel Card Users including, but not limited to, the following elected office, departments, programs and/or agencies:
3. Hidalgo County Health and Human Services - fuel card user
4. Hidalgo County Constable Pct No. 2 - Fuel Card
1. Hidalgo County Tax Office - fuel card user
2. Hidalgo County District Attorney - fuel card user3. Hidalgo County Health and Human Services - fuel card user
4. Hidalgo County Constable Pct No. 2 - Fuel Card
Attachments:
K.
AI-64873
Pct. #4: Clarification for model approved through AI-58261 on 02/06/2017 for a 48 month copier lease.
| Approved Model | Delivered Model |
| MP2554SP | MP2555SP |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of May, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 22, 2018.
Signed this 22nd day of MAY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of May, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 22, 2018.
Signed this 22nd day of MAY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy