SPECIAL MEETING - June 5, 2018
BE IT REMEMBERED, that on this 5th day of June A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 5, 2018 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Member Eduardo "Eddie" Cantu was the only absentee.
Board Member Eduardo "Eddie" Cantu was the only absentee.
2.
Prayer
Opening prayer offered by Raul Sesin.
Opening prayer offered by Raul Sesin.
3.
Open Forum
- Dr. K.C. Fletcher asked the court to remove regular commissioners court agenda Item.12.D.1 regarding the health care district. Additionally, he suggested planting native trees at the new courthouse.
- Jaime Salazar announced that the district has surplus dirt available.
- Hilda Castillo petitioned the board to provide translation during the drainage district meetings.
Attachments:
4.
Approval of Consent Agenda
The board moved to approve the entire consent agenda with the exception of Item.8.A.and B.
The board moved to approve the entire consent agenda with the exception of Item.8.A.and B.
5.
AI -65140
Discussion on presentation made to Willacy County Commissioners Court during their scheduled Public Workshop on Wednesday, May 30, 2018.
Sesin notified they met with partners from Willacy County to update them on the Raymondville drain and discuss funding. The Raymondville project will increase flow in the eastern portion of Hidalgo County.
Sesin notified they met with partners from Willacy County to update them on the Raymondville drain and discuss funding. The Raymondville project will increase flow in the eastern portion of Hidalgo County.
6.
AI -65135
Recognition of HCDD1 Equipment Operator Mr. Frank Weller for competing in the 1st annual Texas Public Works Association Equipment Roadeo and for placing 1st in the Backhoe competition.
The drainage district participated in the 1st annual Texas Public Works Association Equipment Roadeo, the district placed 1st place out of 22 participants from 6 different entities. Drainage District equipment operator and winner Frank Weller had a wining time of 2 minutes and 45 seconds with no defaults.
Cristina Leal President of the Texas Public Works Association informed this is a nonprofit organization that is dedicated to the exchange of knowledge and accuracy related to public works.
Mr. Weller will be participating in the state competition.
The drainage district participated in the 1st annual Texas Public Works Association Equipment Roadeo, the district placed 1st place out of 22 participants from 6 different entities. Drainage District equipment operator and winner Frank Weller had a wining time of 2 minutes and 45 seconds with no defaults.
Cristina Leal President of the Texas Public Works Association informed this is a nonprofit organization that is dedicated to the exchange of knowledge and accuracy related to public works.
Mr. Weller will be participating in the state competition.
7.
AI -65111
Recommending bid award and approval to issue a Purchase Order to Rio Valley Pipe, LLC dba CAPA, the sole responsible bidder meeting all requirements / specifications for the advertised RFB No. HCDD1-18-021-05-30, "Purchase of Precast Box Culverts 10 ft x 7 ft " subject to compliance with HB1295.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
8.
AI -65119
A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-027-05-30, “Curry Drain Ditch Improvements -Road Crossings (Alamo Rd., Tower Rd., Sharp Rd., & 83rd St.)", to International Consulting Engineers (ICE), for Base Bid and Alternate No. 1 in the total amount $296,470.00, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295).
Raul Sesin noted that Canyon Road should be included.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Raul Sesin noted that Canyon Road should be included.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
9.
AI -65142
A. Request approval to create 5 Temporary Maintenance I positions not to exceed 880 working hours and set Hourly rate at $12.88.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval of Revised Salary Schedule and Budget Amendment to fund new positions as noted in item A in the amount of $64,413.40
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval of Revised Salary Schedule and Budget Amendment to fund new positions as noted in item A in the amount of $64,413.40
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
10.
AI -65143
A.) Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B.) Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Engineering Services" for Delta Region Water Management Project.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of Halff Associates, Inc. for the provisions of Professional Engineering Services for Delta Region Water Management Project.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B.) Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Engineering Services" for Delta Region Water Management Project.
| FIRM NAME: | SCORE: | RANK: |
| Halff Associates, Inc | 95 | 1 |
| SAMES, Inc. | 92 | 2 |
| R. Gutierrez Engineering Corporation | 90 | 3 |
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of Halff Associates, Inc. for the provisions of Professional Engineering Services for Delta Region Water Management Project.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
11.
AI -65150
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
2013 Bond Projects
General Fund 110
Budget: 006-M&O
A. Application for Payment No. 2 in the amount of $78,029.10 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#634000
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Bdgt: 330-East Donna Drain
B. Application for Payment No. 5 in the amount of $62,488.30 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-040-08-16-East Donna Drain Flood Pump.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
C. Application for Payment No. 6 in the amount of $103, 277.58 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-040-08-16-East Donna Drain Flood Pump.
PO#630511-17
Project Engineers: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
CIP 133
Budget: 340- South Mercedes Lateral Flood Pump
D. Application for Payment No. 3 in the amount of $661.50 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-041-08-16 South Mercedes Lateral Flood Pump Drainage Improvement.
Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group
PO#630512
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
CIP 133
Budget: 345-Mercedes Lateral
E. Application for Payment No. 6 in the amount of $661.50 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-039-08-16 Mercedes Lateral Flood Pump Drainage Improvement.
Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group
PO#627491
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2013 Bond Projects
General Fund 110
Budget: 006-M&O
A. Application for Payment No. 2 in the amount of $78,029.10 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#634000
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Bdgt: 330-East Donna Drain
B. Application for Payment No. 5 in the amount of $62,488.30 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-040-08-16-East Donna Drain Flood Pump.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
C. Application for Payment No. 6 in the amount of $103, 277.58 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-040-08-16-East Donna Drain Flood Pump.
PO#630511-17
Project Engineers: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
CIP 133
Budget: 340- South Mercedes Lateral Flood Pump
D. Application for Payment No. 3 in the amount of $661.50 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-041-08-16 South Mercedes Lateral Flood Pump Drainage Improvement.
Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group
PO#630512
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
CIP 133
Budget: 345-Mercedes Lateral
E. Application for Payment No. 6 in the amount of $661.50 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-039-08-16 Mercedes Lateral Flood Pump Drainage Improvement.
Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group
PO#627491
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
12.
AI -65168
Request approval on payment of a claim to Magic Valley Concrete in the amount of $ 2,171.50 for 21 units of 3500 PSI FA-1 concrete that was required for the construction of Precinct No. 1 - Valdez Crossing Invoices No.'s 173302 and 173258.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
13.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
C.
AI -65164
Potential litigation regarding a Declaratory Action and or Bond Validation on the resolution for sale of 100 million in bonds for the Raymondville Drain from the District's 2013 bond referendum.
No action taken on this item.
No action taken on this item.
14.
Open Session:
A.
Real Estate Acquisition
Proceed as Directed.
Proceed as Directed.
B.
Pending and/or Potential Litigation
Proceed as Directed.
Proceed as Directed.
C.
AI -65165
Potential litigation regarding a Declaratory Action and or Bond Validation on the resolution for sale of 100 million in bonds for the Raymondville Drain from the District's 2013 bond referendum.
Proceed as Directed.
Proceed as Directed.
15.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
16.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
17.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of June, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 5, 2018.
Signed this 5th day of JUNE 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of June, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 5, 2018.
Signed this 5th day of JUNE 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy