SPECIAL MEETING - June 11, 2018
BE IT REMEMBERED, that on this 11th day of June A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT June 11, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval of the Consent Agenda with the exception of Item.9.A. and B. to be pulled for further discussion
Vote: 5 - 0 – Unanimously
1.
AI-65279
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-65280
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-65264
2018 - Executive Office (1100)
Attachments:
B.
AI-65260
2018 - Pct. 1 Sanitation (1100)
Attachments:
C.
AI-65218
2018 - Pct 1 Parks (1100)
Attachments:
D.
AI-65225
2018 - PCT 1 R&B (1200)
E.
AI-65232
2018 - Pct 2 Rd Maint. (1200)
Attachments:
F.
AI-65240
2018 - Pct.4 Parks (1100)
Attachments:
G.
AI-65239
2018 - Pct.4 CRC Memorial (1100)
Attachments:
H.
AI-65238
2018 - Pct.4 Road Maint (1200)
Attachments:
I.
AI-65221
2018 - Pct.4 Sanitation (1100)
Attachments:
J.
AI-65224
2018 - Facilities Management- Co.Wide (1100)
Attachments:
K.
AI-65223
2018 - Facilities Management (1100)
Attachments:
L.
AI-65212
2018 - Constable Pct.5 (1100)
Attachments:
M.
AI-65203
2018 - Elections (1283) Chapter 19
Attachments:
N.
AI-65186
2018 - Jail (1100)
Attachments:
O.
AI-65195
2018 - Veterans Services (1100)
Attachments:
P.
AI-65205
2018 - Child Protection Court (1100)
Attachments:
Q.
AI-65182
2018 - Fire Marshal (1100)
Attachments:
R.
AI-65180
2018 - Health & Human Services Dept. / T.B. Control (1293)
4.
2018 Interdepartmental Transfers:
A.
AI-65230
Pct. #1:
Approval of 2018 interdepartmental transfer from fund (1350) prog. (229) to (183) in the amount of $2,571.50.
Approval of 2018 interdepartmental transfer from fund (1350) prog. (229) to (183) in the amount of $2,571.50.
Attachments:
B.
AI-65181
Fire Marshal (1100):
Approval of 2018 Interdepartmental transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $220,000.
Approval of 2018 Interdepartmental transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $220,000.
Attachments:
5.
Planning Department:
A.
AI-65216
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-65204
Approval of 457 plan hardship withdrawal request for employee #044695
Attachments:
7.
Membership Dues/Certifications:
A.
AI-65102
Constable Precinct 4:
Requesting approval to obtain 2018 Membership with the Texas Chief Deputies Association (TCDA) for Chief Deputy Horaldo Sanchez in the total amount of $24.00 (membership dues are included in the conference registration fees) (PO# 780118) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to obtain 2018 Membership with the Texas Chief Deputies Association (TCDA) for Chief Deputy Horaldo Sanchez in the total amount of $24.00 (membership dues are included in the conference registration fees) (PO# 780118) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Attachments:
B.
AI-65091
Sheriff Department:
Requesting approval for requisition no. 372802 for 2018 membership dues to the Texas Jail Association for Captain Ruben Adalberto Hinojosa in the amount of $30.00 with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval for requisition no. 372802 for 2018 membership dues to the Texas Jail Association for Captain Ruben Adalberto Hinojosa in the amount of $30.00 with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
8.
Urban County:
A.
AI-65210
Requesting approval of one (1) applicant in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
9.
Budget & Management:
A.
AI-65129
1. Approval of reimbursement in the amount of $984,030.27 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/24/18 to 06/06/18.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 9.A.1 and 2.
Vote: 4 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
| 05/24-30/18 | $533,668.48 |
| 05/31-31/18 | $ 10,491.71 |
| 06/01-06/18 | $439,870.08 |
| TOTAL | $984,030.27 |
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 9.A.1 and 2.
Vote: 4 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
B.
AI-65128
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16-31, 2018 in the amount of $38,567.23 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
C.
Interfund transfers:
1.
AI-65235
TXDOT Pct 3 Liberty Blvd (1315):
Approval of 2018 interfund transfer from CO2016-Pct 3 Shary (FM1924-SH107) to TXDOT Pct 3 Liberty Blvd (US83-Mile 3) in the amount of $744,030.40 to fund County Participation of AFA and other operating expenditures.
Approval of 2018 interfund transfer from CO2016-Pct 3 Shary (FM1924-SH107) to TXDOT Pct 3 Liberty Blvd (US83-Mile 3) in the amount of $744,030.40 to fund County Participation of AFA and other operating expenditures.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-65266
Approval of payment Application No. 18 in the amount $47,398.43 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers.
Attachments:
B.
AI-65242
Approval of Application for Payment No. 4 in the amount of $599,656.12 for the Pct 4's 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc.
Attachments:
C.
AI-65226
Pct. #4:
Requesting a correction to action taken on 05/22/2018 through AI-64873 as the model numbers noted were incorrect by substituting with the model numbers for the Ricoh copier leases for Precinct 4 detailed below:
Requesting a correction to action taken on 05/22/2018 through AI-64873 as the model numbers noted were incorrect by substituting with the model numbers for the Ricoh copier leases for Precinct 4 detailed below:
| Agenda Item | CC Approval Date | 2018 PO# | Approved Model | Delivered Model | Account No. | |
| 1 | 55513 | 07/26/2016 | 779461 | MPC4503 | MPC4504 | 3544661 |
| 2 | 58261 | 02/06/2017 | 775241 | MP2554SP | MP2555SPAD | 3602455 |
| 3 | 60276 | 06/27/2017 | 779462 | MPC4504 | MPC4504EX | 3648011 |
Attachments:
D.
AI-65177
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO |
| L&G Consulting Engineers, Inc. | 5/31/18 | 11326991 | $12,577.44 | 775957 |
Attachments:
E.
AI-64928
Pct No. 1
1. Requesting authority to exercise the sixty (60) day extension for contract No. E-17-169-05-30 for “Hauling Services for All Road Material” for Pct. No. 1 while procurement process is completed and processed, at the same rates, terms and conditions effective June 28, 2018 through August 26, 2018;
2. Requesting authority to advertise (including the authority to re-advertise the project [when necessary/required] and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Hauling of All Road Material for Pct. No. 1.
2. Requesting authority to advertise (including the authority to re-advertise the project [when necessary/required] and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Hauling of All Road Material for Pct. No. 1.
Attachments:
F.
AI-65191
PCT. #1:
Requesting approval to pay invoice #10003 in the amount of $4,660.42 for Sunset Park Operations Facility - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
G.
AI-65192
PCT. #1:
Requesting approval to pay invoice #10002 in the amount of $5,598.43 for Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
H.
AI-65080
Requesting acceptance and approval of the following for Bearkat Construction LLC for FEMA Road & Drainage Improvements to Mile 9:
1. Certificate of Completion by Bearkat Construction LLC, as submitted and recommended by project engineer TEDSI Infrastructure Group, reflecting the date of May 17, 2018 and authorizing representative from Hidalgo County Pct. 1 to sign documentation and County Judge to sign;
2. Application for Payment No. 5 Release of Retainage in the amount of $30,172.97.
3. Requesting for payment to be made payable to Insurors Indemnity Companies
1. Certificate of Completion by Bearkat Construction LLC, as submitted and recommended by project engineer TEDSI Infrastructure Group, reflecting the date of May 17, 2018 and authorizing representative from Hidalgo County Pct. 1 to sign documentation and County Judge to sign;
2. Application for Payment No. 5 Release of Retainage in the amount of $30,172.97.
3. Requesting for payment to be made payable to Insurors Indemnity Companies
Attachments:
I.
AI-65197
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Eldora Road Project | 05/31/18 | 11326959 | $ 13,161.28 | 732796 |
| Regional Linear Park Project | 05/31/18 | 11326966 | $ 5,893.24 | 759102 |
| Dicker Road Project | 05/31/18 | 11326967 | $ 2,266.26 | 762740 |
| Regional Linear Park Project | 05/31/18 | 11326970 | $ 896.28 | 745253 |
| Cesar Chavez Road Project | 05/31/18 | 11326980 | $ 5,064.97 | 732294 |
| Eldora Road Project | 05/31/18 | 11326981 | $ 49,130.79 | 764302 |
| Dicker Road Project | 05/31/18 | 11326990 | $ 18,738.92 | 778854 |
| Regional Linear Park Project | 05/31/18 | 11326992 | $114,282.63 | 779803 |
Attachments:
J.
AI-65262
Approval of Application for Payment No. 13 in the amount of $90,781.97 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E.
Attachments:
K.
AI-64847
Approval of Application for Payment No. 12 in the amount of $106,501.80 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E.
Attachments:
L.
AI-65189
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| County Wide Shop Facility Project | 06/01/18 | 20076 | $ 4,012.94 | 760512 |
| Las Milpas Park Youth Facility Project | 06/01/18 | 20077 | $ 3,414.79 | 767363 |
| Military Highway Extension Project | 06/01/18 | 20078 | $10,290.83 | 779323 |
| Las Milpas Road Project | 06/01/18 | 20079 | $34,843.81 | 777422 |
M.
AI-65206
Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO No. |
| 11326997 | 5-31-18 | FM 494 Shary Rd. WA #4 | $52,892.00 | 779844 |
| 11326976 | 5-31-18 | FM 676 (Mile 5) | $ 4,101.50 | 745880 |
| 11326975 | 5-31-18 | Veterans Blvd. WA #2 | $27,338.81 | 763269 |
| 11326973 | 5-31-18 | Mile 3 Phase III-WA#3 | $17,400.00 | 760253 |
| 11326972 | 5-31-18 | Mile 3 Project WA #2 | $221.63 | 720579 |
| 11326968 | 5-31-18 | Mile 3 Section II WA #5 | $20,006.05 | 773904 |
| 11326963 | 5-31-18 | South Detention Basin | $6,300.61 | 735730 |
| 11326962 | 5-31-18 | FM 681 | $2,400.00 | 625224 |
| 11326961 | 5-31-18 | La Homa ROW WA #1 | $3,240.00 | 671613 |
| 11326944 | 5-31-18 | Veterans Blvd. WA #3 | $58,675.00 | 772041 |
| 11326941 | 5-31-18 | Mile 3 Project WA #4 | $102,182.50 | 771660 |
| 11326988 | 5-31-18 | FM 494 Shary Rd. WA #3 | $95,888.00 | 772303 |
| 11326942 | 5-31-18 | Liberty Road Project WA #4 | $3,000.00 | 735736 |
Attachments:
N.
AI-65108
Acceptance and approval of project invoice submitted by Halff Associates, Inc. for engineering services for the: ["Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System at the Hidalgo County Administration Building"] - Invoice #00012439 in the amount of $ 1,813.50.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of June, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 11, 2018.
Signed this 11th day of JUNE 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of June, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 11, 2018.
Signed this 11th day of JUNE 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy