SPECIAL MEETING - June 19, 2018
BE IT REMEMBERED, that on this 19th day of June A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT June 19, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of the consent agenda with the exception of Item.12.H.2, 4 & 6 to be pulled for further discussion.
Vote: 4 - 0 -Unanimously
1.
AI-65402
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-65406
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-65385
2018 - Sheriff's Office / Co. Wide Community System (1100) Program (083)
Attachments:
B.
AI-65386
2018- Hidalgo County Sheriff's Office (1100)
Attachments:
C.
AI-65390
2018 - General Litigation (1100)
Attachments:
D.
AI-65389
2018 - County Clerk's (1100)
Attachments:
E.
AI-65376
2018 - Tax Office (1100)
Attachments:
F.
AI-65377
2018 - Constable Precinct 4 (1100)
Attachments:
G.
AI-65378
2018 - Executive Office (1100)
Attachments:
H.
AI-65360
2018 - Pct.4 Road Maint (1200)
Attachments:
I.
AI-65370
2018 - Pct.4 CRC (1100)
Attachments:
J.
AI-65314
2018 - Nuisance Abatement Division (1100)
Attachments:
K.
AI-65341
2018 - Constable Pct.5 (1100)
Attachments:
L.
AI-65346
2018 - 1115 Waiver DSRIP (1100)
Attachments:
M.
AI-65272
2018 - CO 2016 - Pct. 2 Palmer Pavilion (1350)
Attachments:
N.
AI-65320
2018 - CC & DC E-Filing (1100)
Attachments:
O.
AI-65329
2018 - Human Resources (1100)
Attachments:
P.
AI-65335
2018- Public Affairs (1100)
Attachments:
Q.
AI-65336
2018 - Facilities Management (1100)
Attachments:
R.
AI-65311
2018 - Health & Human Services Dept. / IMM Div Local (1293)
Attachments:
S.
AI-65312
2018 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
T.
AI-65319
2018 - Constable Pct.1 (1100)
Attachments:
U.
AI-65287
2018 - Pct. 1 R&B (1200)
Attachments:
V.
AI-65283
2018 - Pct. 3 Rd. Maint. (1200)
Attachments:
W.
AI-65284
2018 - Health & Human Services Dept./ PHHS (1293)
Attachments:
X.
AI-65294
2018 - Fire Marshal (1100)
Attachments:
Y.
AI-65290
2018 - 332nd DC (1100)
Attachments:
Z.
AI-65234
2018 - 430th DC (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-65382
Facilities Management (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Management in the amount of $25,355.00 to fund installation of cabling in various offices.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Management in the amount of $25,355.00 to fund installation of cabling in various offices.
Attachments:
B.
AI-65369
Pct 4 (1100):
Approval of 2018 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 CRC (program 077) in the amount of $2,800.00.
Approval of 2018 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 CRC (program 077) in the amount of $2,800.00.
Attachments:
C.
AI-65321
CC & DC E-Filing (1100):
Approval of 2018 interdepartmental transfer from IT Countywide (program #002) to CC & DC E-Filing (program #010) in the amount of $79,740.00 to fund operating expenses in relation to the Odyssey judicial system.
Approval of 2018 interdepartmental transfer from IT Countywide (program #002) to CC & DC E-Filing (program #010) in the amount of $79,740.00 to fund operating expenses in relation to the Odyssey judicial system.
Attachments:
5.
Planning Department:
A.
AI-65307
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-65305
Reimbursement of Financial Guarantee
1. Sendero Trails Ph. 1 Subdivision- Pct. 4 (Elio Botello) (FM 490 & HWY 281)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
1. Sendero Trails Ph. 1 Subdivision- Pct. 4 (Elio Botello) (FM 490 & HWY 281)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
Attachments:
6.
County Treasurer:
A.
AI-65367
Hidalgo County Quarterly Investment Report for First Quarter Ending March 31, 2018.
Attachments:
7.
Monthly Fee Reports:
A.
AI-65215
District Attorney's Office Check Fraud Fees Monthly Report - May 2018
Attachments:
8.
Tax Refunds:
A.
AI-65282
| Account Number | Payer | Amount |
| F5700.00.000.0044.10 | Corelogic | $2,742.32 |
| T2100.00.241.0007.07 | Circle T Holdings LP | $3,594.48 |
Attachments:
B.
AI-65281
|
Attachments:
9.
Membership Dues/Certifications:
A.
AI-65325
Fire Marshal:
Requesing approval for three active membership renewals for International Association of Arson Investigators for Fire Marshal Homero Garza, Chief Deputy Fire Marshal Eric Sanchez, and Deputy Fire Marshal Medardo Villarreal for $135.00 each, totaling to $405.00 for the year, Requisition # 373860.
Requesing approval for three active membership renewals for International Association of Arson Investigators for Fire Marshal Homero Garza, Chief Deputy Fire Marshal Eric Sanchez, and Deputy Fire Marshal Medardo Villarreal for $135.00 each, totaling to $405.00 for the year, Requisition # 373860.
Attachments:
B.
AI-65303
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCCA) for the following employees: Juan Garza, Leonardo Sanchez and Ricardo Hernandez, in the amount of $170.00 (Requisition #373787), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCCA) for the following employees: Juan Garza, Leonardo Sanchez and Ricardo Hernandez, in the amount of $170.00 (Requisition #373787), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
10.
Headstart:
A.
AI-65245
Approval of Monthly Children’s Applications Report for 2018-2019
Attachments:
B.
AI-65246
Approval of Monthly Meals/Snacks Report
Attachments:
C.
AI-65248
Approval of Monthly Special Services Report: May 2018
Attachments:
D.
AI-65249
Approval of Monthly Average Daily Attendance (ADA) Report: May 2018
Attachments:
E.
AI-65243
Approval of Monthly Financial Report: May 2018
Attachments:
11.
Budget & Management:
A.
AI-65328
Non-Agenda Transfers Report and approval of emergency transfers for the period of May 2018.
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-64865
Child Protection Court is requesting approval to enter into a 48 month capital lease agreement with Ricoh, USA, Inc. for a monthly payment of $145.39 through requisition number 00371901.
| Department | REQ# | Term | Model | Monthly Payment |
| Child Protection Court | 00371901 | 48 months | MPC4504EX | $145.39 |
Attachments:
B.
AI-65323
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft lease agreement etc.), as attached hereto for: Hidalgo County Precinct No. 3-"Lease of Land (Approx. 5 acres) for Solid Waste Citizen Collection Site" through project: 2018-170-00-00-SGS including the re-advertisement of project if and when required or necessary..
Attachments:
C.
AI-65268
Authority to advertise and approval of procurement packet for "Expansion of Laboratory and X-Ray Services Network for Hidalgo County Indigent Care Level 2 Pilot Program" with authority to re-advertise in the event no proposals received or recommend rejection of proposals.
Attachments:
D.
AI-65275
Authority to advertise and approval of procurement packet for "Online Pharmacy Billing Services" - Hidalgo County Health & Human Services Department with authority to re-advertise in the event no proposals are received or recommend rejection of proposals.
Attachments:
E.
AI-65267
Authority to advertise and approval of procurement packet for Expansion of Primary Care Provider Network - Hidalgo County Indigent Health Care Level 2 Pilot Program with authority to re-advertise in the event no proposals received or recommend rejection of proposals.
Attachments:
F.
AI-65219
PCT #1:
Requesting approval to enter into a 48 month capital lease agreement with Ricoh USA/ GE Ricoh through State of Texas cooperative contract DIR-TSO-3041.
Requesting approval to enter into a 48 month capital lease agreement with Ricoh USA/ GE Ricoh through State of Texas cooperative contract DIR-TSO-3041.
Attachments:
G.
AI-65220
Acceptance and approval to exercise the County's option to extend the final one (1) year renewal allowed in contract C-14-286-10-28 under the same rates, terms and conditions with Kofile Systems, Inc.for the provision of "Records Management & Document Imaging Process" for County Clerks with compliance to HB 1295.
Attachments:
H.
AI-65227
Requesting approval to exercise the County's option to renew/extend for an additional one (1) year extensions as provided in the current contracts for the "Pipes & Related Miscellaneous Items" for Hidalgo County, under the same rates, terms and conditions with the following contracted vendors:
1. E-18-090-06-19-Rio Valley Pipe;2. E-18-090A-06-19-Core & Main, LP;
3. E-18-090B-06-19-Act Pipe & Supply;
4. E-18-090C-06-19-Ferguson Waterworks, Subject to HB 1295 & Signed Renewal Extension Notice;
5. E-18-090D-06-19-Agua Works Pipe, Subject to Signed Renewal Extension Notice;
6. E-18-091-06-19 Contech Engineered Solutions, LLC "Pipes & Related Miscellaneous Items-Round 2" - For an additional (One) 1 year period: Subject to HB 1295 & Renewal Extension Notice.
Regarding Item.12.H.2, 4 & 6, Martha Salazar asked for approval subject to compliance as they are having difficulty with the companies understanding the renewal process.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to compliance.
Vote: 4 - 0 - Unanimously
Attachments:
I.
AI-65096
Approval to exercise the County's option to extend the first (1) of two (2) year terms under contracts:
1. #C-17-063A-07-25 with Rene Lucio dba R & R Distributing;
2. #C-17-063B-07-25 with Bob Barker Company, Inc.; and,
3. #17-063C-07-25 with ICS Jail Supplies, Inc. for "Commissary Supplies
for the Hidalgo County Adult Detention Facility Commissary" on an as-needed basis, for Hidalgo County Sheriff's Office under the same rates, terms & conditions.
1. #C-17-063A-07-25 with Rene Lucio dba R & R Distributing;
2. #C-17-063B-07-25 with Bob Barker Company, Inc.; and,
3. #17-063C-07-25 with ICS Jail Supplies, Inc. for "Commissary Supplies
for the Hidalgo County Adult Detention Facility Commissary" on an as-needed basis, for Hidalgo County Sheriff's Office under the same rates, terms & conditions.
Attachments:
J.
AI-65136
Approval to exercise the eighth (8th) of nine (9) extensions possible as provided in original contract #C-10-043-08-03 for "Lease of Tower Space - Hidalgo County Sheriff's Office - La Joya Tower Site under the same terms and conditions effective August 3, 2018, through August 2, 2019.
Attachments:
K.
AI-65214
Requesting approval to enter into a 48 month capital lease agreement with Ricoh USA/ GE Ricoh through State of Texas cooperative contract DIR-TSO-3041.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of June, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 19, 2018.
Signed this 19th day of JUNE 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of June, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 19, 2018.
Signed this 19th day of JUNE 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy