SPECIAL MEETING - June 19, 2018
BE IT REMEMBERED, that on this 19th day of June A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 19, 2018 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the board were in attendance.
All members of the board were in attendance.
2.
Prayer
Opening prayer offered by Raul Sesin.
Opening prayer offered by Raul Sesin.
3.
Open Forum
No comments made under open forum.
No comments made under open forum.
4.
Approval of Consent Agenda
The board moved to approve the Consent Agenda with the exception of Item.4.H to be pulled for further discussion.
The board moved to approve the Consent Agenda with the exception of Item.4.H to be pulled for further discussion.
5.
AI -65379
Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with South Texas Infrastructure Group, L.L.C., as it relates to Professional Engineering Services (Plans/Specifications/Estimates (PS&E), Design Surveying) for "RCW Subdivision Drainage Improvements Project (Contract No. C-HCDD1-18-035-06-19). Approved for negotiations by HCDD1 Board of Directors on May 22, 2018 (AI# 64993)
Correction: amount should $34,918
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Correction: amount should $34,918
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
6.
AI -65273
Requesting approval of closing documents for Parcel 23 & E-4 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
AI -65274
Requesting acceptance and approval of drainage easement document from Nowell Borders & Ranell Borders as it relates to the J-14 project. Pending final legal review.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -65293
Requesting acceptance and approval of Work Authorization No. 1 in the amount of $3,000.00, as submitted by Millennium Engineers Group, Inc., in relation to Geotechnical Services to be provided for Roosevelt Road through the awarded "On-Call Professional Geotechnical Services" Agreement No. C-HCDD1-17-033-06-27, (Subject to Legal Review and compliance to Form HB1295)
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
9.
AI -65296
Requesting acceptance and approval of Work Authorization No. 2 in the amount of $4,016.00, as submitted by Millennium Engineers Group, Inc., in relation to Geotechnical Services to be provided for J-09 Project -Bore Samples between Hoehn Rd and 1/2 Mile W. of Rooth Road, through the awarded "On-Call Professional Geotechnical Services" Agreement No. C-HCDD1-17-033-06-27, (Subject to Legal Review and compliance to Form HB1295)
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
10.
AI -65297
Requesting acceptance and approval of Work Authorization No. 2 in the amount of $43,817.00, as submitted by Millennium Engineers Group, Inc., in relation to Construction Materials Testing Services to be provided for J-09 Phase III "Roadway, Field & Irrigation Crossings" -from Field Crossing No. 3 to Citrus Road, through the awarded "On-Call Professional Construction Materials Testing Services" Agreement No. C-HCDD1-18-011-02-06, (Subject to Legal Review and compliance to Form HB1295)
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
11.
AI -65298
Requesting acceptance and approval of Work Authorization No. 3 in the amount of $14,428.00, as submitted by Millennium Engineers Group, Inc., in relation to Construction Materials Testing Services to be provided for J-09 Phase II-(Hoehn Rd.- Big 5 Rd), through the awarded "On-Call Professional Construction Materials Testing Services" Agreement No. C-HCDD1-18-011-02-06, (Subject to Legal Review and compliance to Form HB1295)
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
12.
AI -65337
Requesting acceptance and approval of Work Authorization No.2 in the amount of $59,956.98, as submitted by B2Z Engineering, LLC., in relation to Engineering Services to be provided for Pct. 4 - Iowa Road Drainage Improvement Project, through the awarded "On-Call Professional Engineering Services" Agreement No. C-HCDD1-17-051-09-19, (Subject to Legal Review and Compliance to Form HB1295)
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
13.
AI -65339
Acceptance and approval of Supplemental Agreement No. 5 to the Professional Engineering Services Contract with S & B Infrastructure, LTD, for the Design and Expansion of the Raymondville Drain Outfall System, to extend the termination date until July 31, 2020, pursuant to Article 8 of the contract.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
14.
AI -65340
A.) Requesting approval to submit Notice of Intent Form for FEMA Disaster # DR-4332 to the Texas Division of Emergency Management as it relates to the Raymondville Drain Project and approval of any subsequent Notices, Forms and Applications and authority for Drainage District General Manager to execute.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B.) Requesting approval to submit Notice of Intent Form for FEMA Disaster # DR-4332 to the Texas Division of Emergency Management as it relates to the Delta Region Water Management Project and approval of any subsequent Notices, Forms and Applications and authority for Drainage District General Manager to execute.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B.) Requesting approval to submit Notice of Intent Form for FEMA Disaster # DR-4332 to the Texas Division of Emergency Management as it relates to the Delta Region Water Management Project and approval of any subsequent Notices, Forms and Applications and authority for Drainage District General Manager to execute.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
15.
AI -65353
Requesting approval of Second Amendment to Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Drainage District No.1 as it relates to Change Order No.2 for Drainage Improvements Project Penitas Drain Phase I.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
16.
AI -65354
Requesting approval of Memorandum of Agreement Pursuant to 31 U.S.C. Intergovernmental Cooperation Act Between Hidalgo County Drainage District No.1 and the Department of the Army for the provision of technical assistance as it relates to the Raymondville Drain in Hidalgo and Willacy Counties, Texas.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
17.
AI -65355
Requesting approval of Waterline Access Agreement Between North Alamo Water Supply Corporation, Hidalgo County Drainage District No. 1 and the City of Edinburg as it relates to the fire protection Facility for HCDD1 New Administration Facility.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
18.
AI -65358
Requesting approval to declare Surplus approximately 235,000 Cubic Yards of Fill Dirt located at "PSJA Lateral (From US 83 to South Main Drain)" in as much as an attempt was made for the sale and removal through RFB# HCDD1-18-030-06-06, advertised for (2) weeks, and No Bids were received.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
19.
AI -65368
Requesting acceptance and approval of Work Authorization No. 4 in the amount of $22,534.86, as submitted by L&G Consulting Engineers, Inc., to provide Geotechnical Testing services for the Delta Reservoir Project -Phase 1, through awarded Engineering Services Contract No. C-HCDD1-17-014-06-27 for "Hidalgo County Drainage District No. 1 - Delta Regional Water Management Project"(Subject to Legal Review and compliance to Form HB1295)
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
20.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
21.
Open Session:
A.
Real Estate Acquisition
Proceed as Directed.
Proceed as Directed.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
22.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
23.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
24.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of June, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 19, 2018.
Signed this 19th day of JUNE 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of June, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 19, 2018.
Signed this 19th day of JUNE 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy