SPECIAL MEETING - July 3, 2018
BE IT REMEMBERED, that on this 3rd day of July A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT July 3, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval of the consent agenda with the exception of Items.11.B. & C., 3.U and 12.E. to be pulled for discussion.
Vote: 5 - 0 – Unanimously
1.
AI-65553
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-65555
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-65545
2018 - Pct. 3 Parks (1100)
Attachments:
B.
AI-65288
2018 - WIC (1292)
Attachments:
C.
AI-65542
2018 - Human Resources (1100)
Attachments:
D.
AI-65516
2018 I. T. Department (1100 C.W.)
Attachments:
E.
AI-65529
2018 - Facilities Mgmt Co Wide - (1100)
Attachments:
F.
AI-65499
2018 - BCAP/PCT. 3 (1312)
Attachments:
G.
AI-65505
2018 - Pct 2 Rd Maint (1200)
Attachments:
H.
AI-65317
2018 - Probate Court (1243)
Attachments:
I.
AI-65413
2018 - District Clerk (1100)
Attachments:
J.
AI-65441
2018 - Sheriff's Federal Sharing - US Justice (1229)
Attachments:
K.
AI-65459
2018 - Nuisance Abatement Division (1100)
Attachments:
L.
AI-65487
2018 - Health & Human Services Dept. / Health Adm (1100)
Attachments:
M.
AI-65449
2018 - Health & Human Services Dept. / Health Adm (1100)
Attachments:
N.
AI-65461
Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
O.
AI-65486
2018 - Health & Human Services Dept. / T. B. Control (1293)
Attachments:
P.
AI-65466
2018 - Jail Commissary (2102)
Attachments:
Q.
AI-65416
2018 - 206th Dist. Court (1100)
Attachments:
R.
AI-65436
2018 - Civil Service (1100)
Attachments:
S.
AI-65417
2018 - 1115 WAIVER DSRIP (1100)
Attachments:
T.
AI-65419
2018 - I. T. Department (1100)
Attachments:
U.
AI-65425
2018 I. T. Department (1100)
No action taken on this item.
No action taken on this item.
Attachments:
V.
AI-65421
2018 - County Commissioners (1100)
Attachments:
W.
AI-65411
2018 - Facilities Management (1100)
Attachments:
X.
AI-65399
2018 - Justice Court Bldg Sec (1245)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-65530
Facilities Management (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Management (prgm 053) to fund installation of cabling in various offices.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Management (prgm 053) to fund installation of cabling in various offices.
Attachments:
B.
AI-65452
Pct 2 Parks (1100): Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $5,000.00 to fund operating expenditures for the rest of the year.
Attachments:
C.
AI-65462
Pct 2 CRC San Juan (1100): Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC San Juan in the amount of $1,500.00 to fund operating expenditures for the rest of the year.
Attachments:
D.
AI-65451
Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $2,000.00 to fund travel expenditures.
Attachments:
E.
AI-65537
Pct 2 Yuma Ave Extension Prj (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint (Prg 006) to Pct 2 Yuma Ave Rd Prj (Prg 126) in the amount of $64,088.12 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint (Prg 006) to Pct 2 Yuma Ave Rd Prj (Prg 126) in the amount of $64,088.12 to fund project expenditures.
Attachments:
F.
AI-65539
CO2017-Pct 2 North SJ Park Swimming Pool Prj (1351):
Approval of 2018 interdepartmental transfer from CO2017-Pct 2 Cesar Chavez Rd Prj (Prg 117) to CO2017-Pct 2 North SJ Park Swimming Pool Prj (Prg 148) in the amount of $65,321.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from CO2017-Pct 2 Cesar Chavez Rd Prj (Prg 117) to CO2017-Pct 2 North SJ Park Swimming Pool Prj (Prg 148) in the amount of $65,321.00 to fund project expenditures.
Attachments:
5.
Planning Department:
A.
AI-65478
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-65278
District Clerk Monthly Fee Report for May 2018 $446,295.65
Attachments:
7.
Executive Office:
A.
AI-65528
Pct. #3:
Requesting approval of Consent for Entry Upon Property for Operations & Maintenance (O&M) Purposes - U.S. Customs and Border Protection for installation of camera towers at Anzalduas Park with authority for County Judge to sign
Requesting approval of Consent for Entry Upon Property for Operations & Maintenance (O&M) Purposes - U.S. Customs and Border Protection for installation of camera towers at Anzalduas Park with authority for County Judge to sign
B.
AI-65477
Approval of 457 plan hardship withdrawal request for employee #160814
Attachments:
8.
Tax Refunds:
A.
AI-65491
| Account Number | Payer | Amount |
| J8145.00.000.0001.00 | Kasava LLC | $8,763.59 |
Attachments:
B.
AI-65445
| Account Number | Payer | Amount |
| R3052.99.001.0001.90 | CONVERSE INC. | $4,645.35 |
| W0100.00.027.0005.05 | CORELOGIC | $2,778.38 |
Attachments:
C.
AI-65473
| Account Number | Payer | Amount |
| A1800.99.038.0008.19 | Rojas Heavy Equipment LLC | $4,976.91 |
| A1800.00.037.0005.01 | DHMS Properties VI, LLC | $2,772.23 |
Attachments:
D.
AI-65412
| Account Number | Payer | Amount |
| L3368.01.000.0078.00 | Corelogic | $2,852.67 |
Attachments:
E.
AI-65396
| Account Number | Payer | Amount |
| W3800.00.017.0000.01 | RGV Camelot LLC | $2,721.24 |
Attachments:
F.
AI-65395
| Account Number | Payer | Amount |
| B2020.01.000.0002.00 | Trevino Gustavo | $4,054.28 |
| C8354.00.000.0062.00 | Corelogic | $2,731.54 |
| O7500.00.000.0016.00 | Corelogic | $6,500.00 |
| S3002.02.000.0009.00 | Corelogic | $2,725.71 |
Attachments:
G.
AI-65397
| Account Number | Payer | Amount |
| H0160.02.000.0004.00 | HEB Grocery Company LP | $73,780.27 |
| P6300.99.000.0011.03 | Costco Wholesale Corporation | $21,486.90 |
Attachments:
9.
Membership Dues/Certifications:
A.
AI-65423
Requesting approval of requisition #373146 for 2018 membership dues to the International Association of Chiefs of Police for Sheriff J.E. "Eddie" Guerra and Chief Deputy Mario Lopez in the amount of $150.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-65424
Requesting approval of requisition #373130 for 2018 membership dues for Deputy Claudio Macias to the Texas Crime Prevention Association in the amount of $30.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
C.
AI-65408
Texas A&M AgriLife Extension Service:
Requesting approval for payment of 2018 Membership Dues totaling $144.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
American College of Lifestyle Medicine (ACLM) for Andrea Valdez, County Extension Agent-Family & Consumer Sciences totaling $144.00 paid as a reimbursement to Ms. Valdez as she paid out of pocket. American College of Lifestyle Medicine was not a County vendor at the time Ms. Valdez needed to become a member. Adding ACLM as a County vendor will be worked on and ready for 2019.
Requesting approval for payment of 2018 Membership Dues totaling $144.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
American College of Lifestyle Medicine (ACLM) for Andrea Valdez, County Extension Agent-Family & Consumer Sciences totaling $144.00 paid as a reimbursement to Ms. Valdez as she paid out of pocket. American College of Lifestyle Medicine was not a County vendor at the time Ms. Valdez needed to become a member. Adding ACLM as a County vendor will be worked on and ready for 2019.
Attachments:
D.
AI-65364
Requesting approval to pay Texas Criminal Defense Lawyers Association membership dues for Jose L. Bravo, First Assistant Public Defender and Sofia Kamal, Public Defender III, in the total amount of $120.00 ($60.00 ea.) Requisition #374010 with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
10.
Urban County:
A.
AI-65523
Request approval to renew 2018-2019 membership dues in the amount of $2,000.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2018 through June 30, 2019).
Attachments:
B.
AI-65521
Request approval to renew 2018-2019 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2018 through June 30, 2019).
Attachments:
11.
Budget & Management:
A.
AI-65502
Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency.
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency.
Attachments:
B.
AI-65363
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 1-15, 2018 in the amount of $41,003.69 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
C.
AI-65362
1. Approval of reimbursement in the amount of $941,995.23 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 06/07/18 to 06/20/18.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
| 06/07-13/18 | $472,210.52 |
| 06/14-20/18 | $469,784.71 |
| TOTAL | $941,995.23 |
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
D.
Interfund transfers:
1.
AI-65497
TxDOT Pct 2 Regional Park Prj (1315):
Approval of 2018 interfund transfer from CO2017-Pct 2 Cesar Chavez Rd Prj (fund 1351) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $52,140.00 to fund project expenditures.
Approval of 2018 interfund transfer from CO2017-Pct 2 Cesar Chavez Rd Prj (fund 1351) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $52,140.00 to fund project expenditures.
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-65540
1. Acceptance and approval of invoice # 00013514 submitted by Halff Associates, Inc. for Sunflower Park (PO # 780794) in the amount of $50,322.80.
2. Acceptance and approval of invoice # 00013568 submitted by Halff Associates, Inc. for WA03 J.R. "Milo" Ponce Memorial Park (PO# 759817) in the amount of $2,660.43.
Attachments:
B.
AI-65446
Acceptance & Approval of payment for Invoices as (set forth below) and as submitted by Halff & Associates, Inc. (project engineer) for: Project Specific: "Renovations and Improvements to two (2) existing and three (3) new violent holding Padded Cells at the Hidalgo County Jail", under (On Call) agreement # C-17-142-05-16 (WA# 1) for Precinct 4-(Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings:
| Invoice Date | Invoice # | Amount Due |
| 6/15/18 | 00012930 | $2,688.00 |
| 6/26/18 | 00013456 | $2,858.00 |
C.
AI-65415
Approval of payment of Invoice #10200 in the amount of $3,420.00 submitted by the project engineer, Quintanilla, Headley and Associates, Inc., for engineering services provided under Contract C-18-038-01-30, for Pct 2 Palmer Pavilion Renovation Project.
Attachments:
D.
AI-65405
Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval to process the following approval for Judge Juan R. Partida, Judge of the 275th District Court to travel to San Antonio, Texas July 22 - July 26, 2018, to attend the 44th Annual Course Advanced Criminal Law (CLE 23 hours)
State of Bar of Texas (No Fee)
Hotel $800.00
Car Rental $260.00
Food (Per Diem) $195.00
Parking $ 75.00
*Approx. Total $1330.00
State of Bar of Texas (No Fee)
Hotel $800.00
Car Rental $260.00
Food (Per Diem) $195.00
Parking $ 75.00
*Approx. Total $1330.00
Attachments:
E.
AI-65361
Authority to advertise and approval of procurement packet for "Purchase of Weapons" for Hidalgo County Sheriff's Office and all Hidalgo County Law Enforcement Agencies with authority to re-advertise if and when necessary or required.
Martha Salazar asked for approval based on legal counsel District Attorney's Office Civil Section final review.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Martha Salazar asked for approval based on legal counsel District Attorney's Office Civil Section final review.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
F.
AI-65407
Hidalgo County Sheriff's Office-Jail and Administration Divisions:
Requesting authority to enter into a new 48-month (capital) lease copier agreements for Hidalgo County Sheriff's Office-Jail and Administration Divisions through Hidalgo County's membership/participation with Harris County Department Of Education (HCDE) Choice Partners awarded vendor, Dahill Industries with Contract #13/051DG-02 as follows:
Requesting authority to enter into a new 48-month (capital) lease copier agreements for Hidalgo County Sheriff's Office-Jail and Administration Divisions through Hidalgo County's membership/participation with Harris County Department Of Education (HCDE) Choice Partners awarded vendor, Dahill Industries with Contract #13/051DG-02 as follows:
| Req. # | Location Site | Trade In Serial # | New Lease | Monthly Lease | Monthly Service Plan |
| 373589 | Jail/Classifications | EX7420399 | Xerox C8055 | $185.22 | $79.00 |
| 373593 | Jail/Infirmary | EX7418664 | Xerox WC5955 | $94.25 | $85.56 |
| 373595 | Jail/Kitchen | EX7419553 | Xerox WC5955 | $94.25 | $85.56 |
| 373596 | Jail/Records | EX7418776 | Xerox WC5955 | $94.25 | $85.56 |
| 373598 | Jail/Releasing Hall | EX7418566 | Xerox WC5955 | $94.25 | $85.56 |
| 373588 | Jail/Administration | EX7419532 | Xerox C8055 | $185.22 | $79.00 |
| 373600 | Jail/P.I. | A2T194562 | Xerox B405DN | $37.40 | $30.00 |
| 373597 | Jail Booking | ****************** | (NEW) Xerox WC5955 | $94.25 | $85.56 |
| 373260 | Adm./Executive Off. | EX7004993 | Xerox C8055 | $185.22 | $63.23 |
| 373257 | Adm./Budget Office | EX7419602 | Xerox WC5955 | $94.24 | $46.50 |
| 373259 | Adm./Civil & Warrants | EX7409408 | Xerox WC5955 | $94.24 | $46.50 |
| 373253 | Adm./Patrol Squad | EX9292939 | Xerox B8075 | $183.21 | $131.04 |
| 373255 | Adm./CID | EX9292993 | Xerox B8075 | $178.92 | $131.04 |
| 373251 | Adm./Academy | EX9292991 | Xerox B8075 | $205.59 | $131.04 |
Attachments:
G.
AI-65522
Requesting approval to purchase 19 in-car cameras to be installed in new vehicles through HGAC awarded vendor, Safety Vision, through contract EF04-17, in the amount of $61,781.00 through REQ# 00370043.
Attachments:
H.
AI-65541
Approval to enter into several 36 month Capital Leases with G.E. Capital Information Technology Solutions, dba, Ricoh USA, for HC District Clerks Offices.
| Department | REQ# | Months | Model | Monthly Payment |
| District Clerks | 374464 | 36 | SP 5300DN | $74.37 |
| District Clerks | 374464 | 36 | SP 5300DN | $74.37 |
| District Clerks | 374464 | 36 | SP 5300DN | $74.37 |
| District Clerks | 374464 | 36 | SP 5300DN | $74.37 |
| District Clerks | 374464 | 36 | SP 5300DN | $74.37 |
| District Clerks (449th District Court) | 374479 | 36 | MP5055SP | $226.16 |
| District Clerks (430th District Court) | 374479 | 36 | MP5055SP | $226.16 |
| District Clerks ( Jury-Auditorium) | 374479 | 36 | MP5055SP | $222.00 |
| District Clerks ( Basement Replacement - Upstairs Front Office) | 374479 | 36 | MP6503SP | $502.39 |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of July, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 3, 2018.
Signed this 3rd day of JULY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of July, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 3, 2018.
Signed this 3rd day of JULY 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy