SPECIAL MEETING - July 31, 2018
BE IT REMEMBERED, that on this 31st day of July A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS July 31, 2018 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Chairman Ramon Garcia called the meeting to order at 9:29 a.m.
Board Member Joe M. Flores was not present during roll call.
Chairman Ramon Garcia called the meeting to order at 9:29 a.m.
Board Member Joe M. Flores was not present during roll call.
2.
Prayer
Opening prayer offered by Raul Sesin.
Opening prayer offered by Raul Sesin.
3.
Open Forum
- Norma Aldape thanked the entire board and Raul Sesin for initiating work on ditches located in the area. Additionally, urged the board to provide translation during the drainage district meetings.
- Fern McClaugherty thanked the Hidalgo County Community Service Agency for assisting the an elderly woman who was living in poor conditions after the rain event.
4.
Approval of Consent Agenda
The board moved to approve the consent agenda with the exception of Item.4.E. & F to be further discussed.
The board moved to approve the consent agenda with the exception of Item.4.E. & F to be further discussed.
5.
AI -65797
Consider and approve a resolution authorizing issuance, sale and delivery of Hidalgo County Drainage District No. 1 Unlimited Tax Refunding Bonds, Series 2018; payable from the levy of a direct and continuing unlimited annual ad valorem tax pursuant to the provisions of Chapter 56, Texas Water Code; authorizing the refunding of certain outstanding obligations; authorizing the execution of a bond purchase contract; execution of an escrow and trust agreement, and making other provisions regarding such bonds and matters incident thereto.
Noe Hinojosa informed that there were five bids with the best bidder being Frost Bank.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Noe Hinojosa informed that there were five bids with the best bidder being Frost Bank.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
6.
AI -65742
Request approval of the District's Rerate exposure summary for 2017-2018 with Texas Municipal League (TML) for General Liability, Physical Damage, Property Equipment and Worker's Compensation.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
7.
AI -65790
Requesting approval of Change Order No. 1 in connection with the project -"Curry Drain Ditch Improvements-Road Crossings(Alamo Rd., Tower Rd., Sharp Rd., and 83 St.)" (C-HCDD1-18-027-06-05) reflecting an increase in the amount of $68,050.00 and additional Sixty (60) calendar days, from contracted vendor, Jimenez Engineering Solutions dba International Consulting Engineers (ICE), and as recommended by project engineer, Noe Saldivar, P.E., with authority for General Manager, Mr. Raul E. Sesin, P.E., CFM, to execute document, subject to compliance with HB1295.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
8.
AI -65870
Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bid meeting all specified requirements for RFB No.HCDD1-18-032-06-13 "Storm Drain Pipes and Related Items", subject to legal review and compliance to HB1295
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
9.
AI -65891
A.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Halff Associates, Inc., as it relates to Professional Engineering Services related to the project: "Flood Evaluation for Pct. 1 -June 2018 Rain Event".
Approved for negotiations by HCDD1 Board of Directors on July 3rd, 2018 (AI# 65484);
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B.) Pursuant to the Board's Approval of Professional Agreement with Halff Associates, Inc., requesting approval of Work Authorization No. 1 in the amount of $149,722.00, to provide Engineering Services for Phase I -Flood Evaluation for Pct. 1 -June 2018 Rain Event", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-18-041-07-31 WA-1).
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approved for negotiations by HCDD1 Board of Directors on July 3rd, 2018 (AI# 65484);
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B.) Pursuant to the Board's Approval of Professional Agreement with Halff Associates, Inc., requesting approval of Work Authorization No. 1 in the amount of $149,722.00, to provide Engineering Services for Phase I -Flood Evaluation for Pct. 1 -June 2018 Rain Event", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-18-041-07-31 WA-1).
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
10.
AI -65899
Acceptance and approval of "Second Amendment" to Agreement between Hidalgo County Drainage District No. 1, and Construction Manager, Bullard Construction, Inc., for the New Administration Building (C-HCDD1-18-002-05-22), to reflect a correction in the percentage witheld as retainage in order to comply with applicable law (subject to Legal review and compliance to HB1295).
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
11.
AI -65907
Requesting approval of claim for Invoice No. 7738 in the amount of $3,563 to Chemical Response & Remediation Contractors relating to incident requiring chemical spill clean up dated May 23, 2018. Claim to TML has been submitted.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
12.
AI -65910
Acceptance and approval of final Consulting Services Agreement for "Public Relations and Communications Consulting Services", with Karina Cardoza dba Absolute Business Consulting Group, awarded vendor, through District's membership/participation in Region 8 Education Service Center -The Interlocal Purchasing System (TIPS) with authority to execute agreement subject to legal counsel's final review as to form including compliance with Form 1295. (C-HCDD1-18-044-07-31).
Steve Crain advised that there is a minor business issue and minor document changes required and asked the board to authorize Raul Sesin to execute the contract.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval authorizing Raul Sesin to execute the contract.
Vote: 4 - 0 – Unanimously
Steve Crain advised that there is a minor business issue and minor document changes required and asked the board to authorize Raul Sesin to execute the contract.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval authorizing Raul Sesin to execute the contract.
Vote: 4 - 0 – Unanimously
13.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
C.
AI -65920
C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC
No action taken on this item.
No action taken on this item.
14.
Open Session:
Board Member Joe M. Flores joined the meeting.
Board Member Joe M. Flores joined the meeting.
A.
Real Estate Acquisition
Proceed as Directed.
Proceed as Directed.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
C.
AI -65921
C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC
Proceed as Directed.
Through the drainage district insurance.
Proceed as Directed.
Through the drainage district insurance.
15.
Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
No action taken on this item.
16.
Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
No action taken on this item.
17.
Adjourn
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 31st day of July, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 31, 2018.
Signed this 31st day of July 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 31st day of July, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 31, 2018.
Signed this 31st day of July 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy