SPECIAL MEETING - August 28, 2018
BE IT REMEMBERED, that on this 28th day of August A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT August 28, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with the exception of Items. 3.F., 7.B., and 5.B. to be pulled for further discussion.
Vote: 5 - 0 – Unanimously
1.
AI-66388
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-66392
Presentation of Fund Information Report
Attachments:
B.
AI-66323
Pursuant to Local Government Code § 115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
C.
AI-66325
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-66366
2018 - Facilities Management (1100)
Attachments:
B.
AI-66358
2018 - Emergency Management (1100)
Attachments:
C.
AI-66349
2018 - MASTER COURT#2 - (1100)
Attachments:
D.
AI-66320
2018 - Human Resources (1100)
Attachments:
E.
AI-66338
2018 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
F.
AI-66319
2018 Pct 1 Sanitation (1100)
No action taken on this item.
No action taken on this item.
Attachments:
G.
AI-66305
2018 PCT 1 ADM (1200)
Attachments:
H.
AI-66298
2018 - PCT 1 Rd. Maintenance (1200)
Attachments:
I.
AI-66326
2018 - Pct 2 Rd Maint (1200)
Attachments:
J.
AI-66308
2018 - Pct. 3 Rd. Maint. (1200)
Attachments:
K.
AI-66347
2018 - DA CIVIL LITIGATION (1100)
Attachments:
L.
AI-66255
2018 I. T. Department (1100-I.T. )
Attachments:
M.
AI-66297
2018 I. T. Department (1100 County Wide 1100)
Attachments:
N.
AI-66189
2018 Justice Court Tech (1242)
Attachments:
O.
AI-66292
2018 - HIDTA US Treasury(1252)
Attachments:
P.
AI-66246
2018 - Veterans Services (1100)
Attachments:
Q.
AI-66249
2018 - Tax Office (1100)
Attachments:
R.
AI-66263
2018 - Fire Marshal (1100)
Attachments:
S.
AI-66313
2018 - Sheriff's Federal Sharing - US Justice (1229)
Attachments:
T.
AI-66293
2018 - Sheriff's Office (1100)
Attachments:
U.
AI-66265
2018 - Sheriff's Federal Sharing - U.S. Treasury (1228)
Attachments:
V.
AI-66267
2018 - J.P 5,1 (1100)
Attachments:
W.
AI-66240
2018- County court #4 (1100)
Attachments:
X.
AI-66259
2018 - Pct.4 Road Maint (1200)
Attachments:
Y.
AI-66278
2018 - Pct.4 Brewster Park (1351)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-66328
Various Departments (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct 1, Pct 3 and Pct 4 Sanitation (Prgm 001) to fund pending invoices for disposal.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct 1, Pct 3 and Pct 4 Sanitation (Prgm 001) to fund pending invoices for disposal.
Attachments:
B.
AI-66371
Facilities Mgmt Co Wide (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.- Contingency to Facilities Mgmt. Co. Wide (program 050) in the amount of $5,064.00
Approval of 2018 interdepartmental transfer from Co. Wide Adm.- Contingency to Facilities Mgmt. Co. Wide (program 050) in the amount of $5,064.00
Attachments:
C.
AI-66333
Pct. 4 Sanitation (1100):
Approval of 2018 interdepartmental transfer from County Wide Adm. Contingency to Pct. 4 Sanitation in the amount of $11,810.85 for an air burner engine.
Approval of 2018 interdepartmental transfer from County Wide Adm. Contingency to Pct. 4 Sanitation in the amount of $11,810.85 for an air burner engine.
Attachments:
D.
AI-66270
2018 Interdepartmental Transfer from Co Wide Contingency to Nuisance Abatement (1100) for future expenditures.
Attachments:
E.
AI-66272
Pct 1 (1200):
Approval of 2018 interdepartmental transfer from Co Wide Admin., Pct. 1 Admin., and Pct. 1 Rd Maintenance to various Pct. 1 accounts in the total amount of $54,804.00 to fund anticipated expenditures for the remainder of the year.
Approval of 2018 interdepartmental transfer from Co Wide Admin., Pct. 1 Admin., and Pct. 1 Rd Maintenance to various Pct. 1 accounts in the total amount of $54,804.00 to fund anticipated expenditures for the remainder of the year.
Attachments:
F.
AI-66252
Pct. 4 Sanitation (1100):
Approval of 2018 interdepartmental transfer from Co Wide Adm-Contingency to Pct. 4 Sanitation in the amount of $60,000 to fund disposal invoices.
Approval of 2018 interdepartmental transfer from Co Wide Adm-Contingency to Pct. 4 Sanitation in the amount of $60,000 to fund disposal invoices.
Attachments:
G.
AI-66262
Approval of 2018 interdepartmental transfer from Pct.4 CRC Memorial (program 123) to Pct.4 Sanitation (program 001) in the amount of $598.77.
Attachments:
H.
AI-66300
Acceptance and approval of 2018 interdepartmental transfer from Pct.4 Admin (program 005) to Pct.4 Road Maint (program 007) in the amount of $1,003.98.
Attachments:
I.
AI-66261
Approval of 2018 interdepartmental transfer from Pct.4 Emergency Srv Linn (program 187) to Pct.4 Sanitation (program 001) in the amount of $1,124.90.
Attachments:
5.
Planning Department:
A.
AI-66274
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-66264
1. Approval of Right-of-Way Permits
a. Applicant: North Alamo Water Supply Corporation
Legal Description: The East 10.20 acres out of Block 159 La Blanca Agricultural Subdivision (Pct. 1)
(F.M. 493 & Mile 15 North Road)
Location of Pipeline or Utilities: South of Mile 15 North Road approximately ½ mile east of F.M. 493.
Proposed Right-of-Way Improvement: Proposed 100 feet of 4” water line extension south of Mile 15 North Road and ¾” water service with 2” PVC casing boring Mile 15 North Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: Proposed San Martin No. 5 Subdivision; A 20.02 acre tract of land being the east ½ of Block 34 Hill-Halbert Subdivision (Pct. 1) (Dillon Road & Canton Road)
Location of Pipeline or Utilities: East of Dillon Road.
Proposed Right-of-Way Improvement: 5-1” dual water service lines and 1-6” PVC DR-18 water line with a 12” PVC casing boring Dillon Road.
c. Applicant: Agua Special Utility District
Legal Description: Lot 19 Block 8 Texan Gardens Subdivision (Pct. 3) (Abram Road & Mile 5 North Road)
Location of Pipeline or Utilities: East of Abram Road.
Proposed Right-of-Way Improvement: 1” water service line with a 2” PVC casing boring North Abram Road.
Valde Guerra advised the court to approve subject to the $500.00 permit fee and insurance certificate.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to the $500.00 permit fee and insurance certificate.
Vote: 5 - 0 - Unanimously
a. Applicant: North Alamo Water Supply Corporation
Legal Description: The East 10.20 acres out of Block 159 La Blanca Agricultural Subdivision (Pct. 1)
(F.M. 493 & Mile 15 North Road)
Location of Pipeline or Utilities: South of Mile 15 North Road approximately ½ mile east of F.M. 493.
Proposed Right-of-Way Improvement: Proposed 100 feet of 4” water line extension south of Mile 15 North Road and ¾” water service with 2” PVC casing boring Mile 15 North Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: Proposed San Martin No. 5 Subdivision; A 20.02 acre tract of land being the east ½ of Block 34 Hill-Halbert Subdivision (Pct. 1) (Dillon Road & Canton Road)
Location of Pipeline or Utilities: East of Dillon Road.
Proposed Right-of-Way Improvement: 5-1” dual water service lines and 1-6” PVC DR-18 water line with a 12” PVC casing boring Dillon Road.
c. Applicant: Agua Special Utility District
Legal Description: Lot 19 Block 8 Texan Gardens Subdivision (Pct. 3) (Abram Road & Mile 5 North Road)
Location of Pipeline or Utilities: East of Abram Road.
Proposed Right-of-Way Improvement: 1” water service line with a 2” PVC casing boring North Abram Road.
Valde Guerra advised the court to approve subject to the $500.00 permit fee and insurance certificate.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to the $500.00 permit fee and insurance certificate.
Vote: 5 - 0 - Unanimously
Attachments:
6.
Monthly Fee Reports:
A.
AI-66086
District Clerk Fee Report for the month of July 2018 $436,729.97
Attachments:
B.
AI-65995
District Attorney's Office Check Fraud Fees Monthly Report -June & July 2018
Attachments:
7.
Tax Refunds:
A.
AI-66315
| Account Number | Payer | Amount |
| E8465.04.000.0004.00 | J M A Enterprises Inc | $3,080.05 |
| H2550.01.002.0003.08 | KCMP LTD | $5,767.28 |
| S3012.06.000.0002.00 | M & T Realty Capital Corp | $48,485.20 |
Attachments:
B.
AI-66315
| Account Number | Payer | Amount |
| E8465.04.000.0004.00 | J M A Enterprises Inc | $3,080.05 |
| H2550.01.002.0003.08 | KCMP LTD | $5,767.28 |
| S3012.06.000.0002.00 | M & T Realty Capital Corp | $48,485.20 |
No action taken on this item.
Attachments:
8.
Membership Dues/Certifications:
A.
AI-66007
IT Department:
Approval to pay 2018 annual membership dues to the Texas Association of Governmental Information Technology Managers (TAGITM) in the amount of $175.00 with authorization for County Treasurer to issue a check after auditing procedures are completed by the County Auditor (req #376980).
Approval to pay 2018 annual membership dues to the Texas Association of Governmental Information Technology Managers (TAGITM) in the amount of $175.00 with authorization for County Treasurer to issue a check after auditing procedures are completed by the County Auditor (req #376980).
Attachments:
B.
AI-66168
Public Defenders:
Requesting approval to pay 2018 Texas Criminal Defense Lawyers Association membership dues for Ashley Denise Mariscal, Asst. Public Defender in the amount of $60.00 (Req. #377508), with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2018 Texas Criminal Defense Lawyers Association membership dues for Ashley Denise Mariscal, Asst. Public Defender in the amount of $60.00 (Req. #377508), with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
C.
AI-65994
Fire Marshal:
Requesting approval for payment of Investigator Certification Renewal for Miguel Jose Guerra, in the amount of $150.00, payable to the Texas Commission on Fire Protection, Requisition # 376918.
Requesting approval for payment of Investigator Certification Renewal for Miguel Jose Guerra, in the amount of $150.00, payable to the Texas Commission on Fire Protection, Requisition # 376918.
Attachments:
D.
AI-66157
Tax Office:
Requesting approval to pay 2018 Texas Association of Assessing Officers (TAAO) membership dues in the amount of $270.00 (Req. 377235) for: Jose Jaramillo, Pablo Villarreal Jr., Eva Mireles, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2018 Texas Association of Assessing Officers (TAAO) membership dues in the amount of $270.00 (Req. 377235) for: Jose Jaramillo, Pablo Villarreal Jr., Eva Mireles, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Attachments:
9.
Headstart:
A.
AI-66106
Approval of Monthly Financial Reports: June and July
Attachments:
B.
AI-66112
Approval of Assessment Reports:
1. Learning Accomplishment Profile Diagnostic (LAP-D) Post Assessment Results
2. PSJA CLI Assessment Reports (English and Spanish)
1. Learning Accomplishment Profile Diagnostic (LAP-D) Post Assessment Results
2. PSJA CLI Assessment Reports (English and Spanish)
Attachments:
C.
AI-66111
Approval of Monthly Average Daily Attendance (ADA) Reports: June and July
Attachments:
D.
AI-66108
Approval of Monthly Children's Applications Reports for Program Year 2018-2019: June and July
Attachments:
E.
AI-66110
Approval of Monthly Special Services Reports: June and July
Attachments:
F.
AI-66109
Approval of Monthly Texas Department of Agriculture Meals and Snacks Reports: June and July
Attachments:
10.
Budget & Management:
A.
Interfund transfers:
1.
AI-66286
TXDOT Pct 3 FM676 (1315):
Approval of 2018 interfund transfer in the amount of $3,627.60 from CO2016 Pct 3 (Fund 1350) to TXDOT Pct 3 FM676(FM364-SH107) to fund county's share of the right of way agreement with TXDOT.
Approval of 2018 interfund transfer in the amount of $3,627.60 from CO2016 Pct 3 (Fund 1350) to TXDOT Pct 3 FM676(FM364-SH107) to fund county's share of the right of way agreement with TXDOT.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-65933
Acceptance and approval to exercise the County's option to extend the final renewal allowed on contract C-15-028-09-01 under same rates terms and conditions with Robert Peña Jr. dba/Texas Energy Consultants for the provision of "Professional Energy Consultant Services" for Hidalgo County subject to compliance with HB 1295.
B.
AI-66282
Requesting approval of Application for Payment No. 8 in the amount of $222,125.15 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
Attachments:
C.
AI-66299
Pct. #4 Memorial Park (1351):
Acceptance and approval of invoice # 00015229 submitted by Halff Associates, Inc. (PO # 780794) for professional engineering services rendered for Memorial Park Project in the amount of $72,693.80.
Attachments:
D.
AI-66082
Requesting approval to execute the Equipment Purchase Agreement to install the CCTV System obtained by Elections Office though BuyBoard contract #493-15 with Superior Alarms in the total amount of $4,309.27 at their office located at 101 S. 10th Ave. Edinburg, TX.
Attachments:
E.
AI-66175
Requesting approval and authorization of procurement packet (i.e. specifications/requirements & Legal Notice) as attached hereto for Hidalgo County Health and Human Services - "Type III Ambulance Chassis Infectious Patient Transport Vehicle" through Request For Bid No.: 2018-200-00-00-SGS a one (1) time purchase with acquisition/evidence through a properly processed and submitted Requisition and/or Purchase Order including the re-advertising of project if/when required.
F.
AI-66144
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft lease agreement etc.), as attached hereto for: Hidalgo County Precinct No. 4-"Hauling Services for all Road Materials" through project: 2018-204-00-00-MEG including the re-advertisement of project if/when required/necessary.
Attachments:
G.
AI-66207
Approval of the addition of fuel card users including, but not limited to the following: Hidalgo County Facilities Management Department.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of August, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 28, 2018.
Signed this 28th day of AUGUST 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of August, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 28, 2018.
Signed this 28th day of AUGUST 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy