SPECIAL MEETING - August 21, 2018
BE IT REMEMBERED, that on this 21st day of August A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS August 21, 2018 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Chairman Garcia Called the meeting to order at 9:27 a.m.
Board Member Eduardo "Eddie" Cantu was not present during roll call.
Chairman Garcia Called the meeting to order at 9:27 a.m.
Board Member Eduardo "Eddie" Cantu was not present during roll call.
2.
Prayer
Opening prayer offered by Raul Sesin.
Opening prayer offered by Raul Sesin.
3.
Open Forum
Board Member Eduardo 'Eddie" Cantu joined the meeting.
Board Member Eduardo 'Eddie" Cantu joined the meeting.
- Fern McClaugherty petitioned the board to reconsider the solid waste program because it will put small companies out of business and asked the members to consider their position as business men.
- Joe Rodriguez claimed that the county is known for corruption and urged the board to help the people. He further said that it is hard to properly dispose of branches and trash due to the limitation. Finally, he disclosed that he is still waiting on the district attorney to respond back to him.
- Roberto Canales from Waste Connections, said they have made significant investments in the county. Although, the company has the resources to place a bid, he knows that the solid waste program the county is considering will put small companies out of business. Canales suggested the county waiting 30-days until they can obtain further clarification on the RFP. According to Canales, it is not clear how many people they will service on the first day and indicated that bond companies do not issue bonds without unknown revenue.
Attachments:
4.
Approval of Consent Agenda
The board approved the entire consent agenda.
The board approved the entire consent agenda.
5.
AI -66161
2019 Budget Process:
A. Submission of 2018 effective and rollback tax rates.
Sesin informed that the effective tax rate is $0.0930 and the rollback tax rate is $0.0960 nevertheless, they're still evaluating the needs and proposed $0.0951 tax rate for the upcoming year.
B. Discussion of 2018 planning calendar.
There will be two public hearings as they are going above the effective tax rate.
C. Discussion of 2018 tax rates
Hidalgo County Tax Assessor-Collector Pablo "Paul" Villarreal Jr., said the effective tax rate is $0.0930 and the rollback tax rate is $0.0960 due to the proposed rate of $0.0951 there will be the need to have two public hearings scheduled for September 4, 2018 and September 18, 2018.
D. Record vote on proposed 2018 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
Record Vote on the proposed 2018 tax rate and schedule two(2) public hearings on September 4, 2018 and September 18, 2018.
AYE: Board Member David L. Fuentes
AYE: Board Member Eduardo "Eddie" Cantu
AYE: Chairman Ramon Garcia
AYE: Board Member Joe M. Flores
AYE: Board Member Joseph Palacios
NAY: NONE
A. Submission of 2018 effective and rollback tax rates.
Sesin informed that the effective tax rate is $0.0930 and the rollback tax rate is $0.0960 nevertheless, they're still evaluating the needs and proposed $0.0951 tax rate for the upcoming year.
B. Discussion of 2018 planning calendar.
There will be two public hearings as they are going above the effective tax rate.
C. Discussion of 2018 tax rates
Hidalgo County Tax Assessor-Collector Pablo "Paul" Villarreal Jr., said the effective tax rate is $0.0930 and the rollback tax rate is $0.0960 due to the proposed rate of $0.0951 there will be the need to have two public hearings scheduled for September 4, 2018 and September 18, 2018.
D. Record vote on proposed 2018 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
Record Vote on the proposed 2018 tax rate and schedule two(2) public hearings on September 4, 2018 and September 18, 2018.
AYE: Board Member David L. Fuentes
AYE: Board Member Eduardo "Eddie" Cantu
AYE: Chairman Ramon Garcia
AYE: Board Member Joe M. Flores
AYE: Board Member Joseph Palacios
NAY: NONE
Attachments:
6.
AI -66196
Requesting approval to accept bids, and approval to execute Requirement Agreement with the sole responding vendor meeting all specified requirements, for RFB No.HCDD1-18-025A-07-12 "Pit Run Caliche", subject to legal review and compliance to HB1295.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
7.
AI -66198
Requesting approval to purchase of discharge & suction hoses, fittings, adapters, and Miscellaneous items, from XYLEM Dewatering Solutions, Inc., trough the Hidalgo County Drainage District No. 1 membership/participation with H-GAC awarded Contract No. CM02-17 in the total amount of $107,001.96 as per attached two quotes (subject to compliance to HB1295, if and when applicable).
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -66200
Requesting approval to accept bids, and approval to execute Requirement Agreement with the sole responding vendor meeting all specified requirements, for RFB No.HCDD1-18-023A-07-12 "Concrete Mix and Related Items", subject to legal review and compliance to HB1295.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
9.
AI -66217
A. Request approval to create two temporary Student Engineering Assistant positions for the District's Engineering Department. Requirements for these slots are that they be University Civil Engineering students and will work for a period of four months - September through December of 2018, not to exceed 40 hours per week at the rate of $15.00 per hour.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Request approval to exempt these two temporary positions and allow the General Manager and HCDD1 Engineering Team to select the candidates.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
C. Request Budget Amendment from the General Fund to fund the above mentioned position in the amount of $30,160 for salaries and fringes.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Sesin informed disclosed they are hoping to keep two out of the six inters they had this year.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Request approval to exempt these two temporary positions and allow the General Manager and HCDD1 Engineering Team to select the candidates.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
C. Request Budget Amendment from the General Fund to fund the above mentioned position in the amount of $30,160 for salaries and fringes.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Sesin informed disclosed they are hoping to keep two out of the six inters they had this year.
10.
AI -66221
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 in connection to the Professional Engineering Services Agreement No. C-HCDD1-17-014-06-24, with L&G Consulting Engineers, Inc., for the provision of additional Overall Project Management/Administration, and Coordination with State Agencies for Potential Funding for the Delta Water Management Project for an additional amount of $249,229.20 to Work Authorization No. 1. Subject to Legal Review and compliance to HB1295 (if applicable).
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
11.
AI -66234
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
General Fund 110 - Budget: 006
Application for payment no. 1 in the amount of $98,883.00 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.)
Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1
PO#634762
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Board Member Joseph Palacios stepped away from the meeting.
General Fund 110 - Budget: 006
Application for payment no. 1 in the amount of $98,883.00 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.)
Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1
PO#634762
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Board Member Joseph Palacios stepped away from the meeting.
Attachments:
12.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
C.
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Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al
No action taken on this item.
No action taken on this item.
13.
Open Session:
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
C.
AI -66228
Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al
Proceed as Directed.
Proceed as Directed.
14.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
15.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
16.
Adjourn
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of August, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 21, 2018.
Signed this 21st day of AUGUST 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of August, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 21, 2018.
Signed this 21st day of AUGUST 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy