SPECIAL MEETING - September 11, 2018
BE IT REMEMBERED, that on this 11th day of September A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 11, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with the exception of Consent Agenda Items. 8.B. and 8.C. to be pulled for further discussion.
Vote: 5 - 0 – Unanimously
1.
AI-66605
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
Presentation of Fund Information Report
B.
AI-66476
Acceptance of 2019 Statement of Estimated Available Resources
C.
AI-66496
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of April 2018.
Attachments:
D.
AI-66554
Discussion, consideration and approval to process the City of Hidalgo 2017-2018 TIRZ payment in the amount of $288,396.63 pursuant to the interlocal agreement between the City of Hidalgo, Hidalgo County, and Tax Increment Reinvestment Zone No. 1.
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-66572
2018 - County Clerk Records Archive (1100)
Attachments:
B.
AI-66547
2018-WIC (1292)
Attachments:
C.
AI-66544
2018 - D.A.-VCLG (1281)
Attachments:
D.
AI-66528
2018 - Constable Pct. 3 - (1257)
Attachments:
E.
AI-66532
2018 - I.T. Department (1100)
Attachments:
F.
AI-66526
2018 - Sheriff's Investigation HB 65 (1227)
Attachments:
G.
AI-66514
2018 - CC7 (1100)
Attachments:
H.
AI-66449
2018-Justice Court Tech (1242)
Attachments:
I.
AI-66470
2018 - Fire Marshal (1100)
Attachments:
J.
AI-66480
2018 - Constable Pct. 1 (1100)
Attachments:
K.
AI-66501
2018-County Treasurer (1100)
Attachments:
L.
AI-66563
2018 - Health & Human Services Dept. / PHHS (1293)
Attachments:
M.
AI-66557
2018 - Health & Human Services Dept. / TB Fed (1293)
Attachments:
N.
AI-66537
2018 - Health & Human Services Dept. / Health Adm (1100)
Attachments:
O.
AI-66462
2018 - Health & Human Services Dept. / ELC (1293)
Attachments:
P.
AI-66515
2018 - Health & Human Services Dept./ RLSS (1293)
Attachments:
Q.
AI-66502
2018 - Health & Human Services Dept. / TECE (1293)
Attachments:
R.
AI-66468
2018 - 1115 WAIVER DSRIP (1100)
Attachments:
S.
AI-66456
2018-1115 WAIVER DSRIP (1100)
Attachments:
T.
AI-66510
2018 - Health & Human Services (1100)
Attachments:
U.
AI-66493
2018 - Pct 1 R&B (1200)
Attachments:
V.
AI-66484
2018 - Pct. 1 RD MAINT (1200)
Attachments:
W.
AI-66551
2018 - Pct 2 Rd Maint (1200)
Attachments:
X.
AI-66533
2018 - Pct 2 Sanitation (1100)
Attachments:
Y.
AI-66294
2018 - Pct 2 CRC Alamo (1100)
Attachments:
Z.
AI-66457
2018 - CW Mech Shop (1200)
Attachments:
AA.
AI-66520
2018 - Pct. 3 Sanitation (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-66577
Various Departments (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Departments in the amount of $511,843.54 to fund salaries & operating expenses.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Departments in the amount of $511,843.54 to fund salaries & operating expenses.
Attachments:
B.
AI-66570
CCL#2 (1100):
Approval of 2018 interdepartmental transfer from Co Wide Adm-Contingency to CCL#2 in the amount of $5,995.00 to fund expenses for the remainder of 2018 fiscal year.
Approval of 2018 interdepartmental transfer from Co Wide Adm-Contingency to CCL#2 in the amount of $5,995.00 to fund expenses for the remainder of 2018 fiscal year.
Attachments:
C.
AI-66488
Pct 1 CRC:
Approval of 2018 interdepartmental transfer from Pct 1 Parks (program 013) to Pct 1 CRC (program 050) in the amount of $946.00 for pending expenditures.
Approval of 2018 interdepartmental transfer from Pct 1 Parks (program 013) to Pct 1 CRC (program 050) in the amount of $946.00 for pending expenditures.
Attachments:
D.
AI-66561
CO2016-Pct 2 Dicker Rd (23rd-Jackson Rd) Prj (1350):
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 to CO2016-Pct 2 Dicker Rd Project in the amount of $1,935.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 to CO2016-Pct 2 Dicker Rd Project in the amount of $1,935.00 to fund project expenditures.
Attachments:
E.
AI-66560
CO2017-Pct 2 Regional Linear Park Prj-Phase II (1351):
Approval of 2018 interdepartmental transfer from CO2017-Pct 2 Regional Linear Park Project Phase I to CO2017-Pct 2 Regional Linear Park Project- Phase II in the amount of $1,500.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from CO2017-Pct 2 Regional Linear Park Project Phase I to CO2017-Pct 2 Regional Linear Park Project- Phase II in the amount of $1,500.00 to fund project expenditures.
Attachments:
F.
AI-66452
Precinct 4 (1303):
Approval of 2018 interdepartmental transfer from Pct.4 Motor Pool (program 126) to Pct.4 Brewster Park (program 124) in the amount of $21.62.
Approval of 2018 interdepartmental transfer from Pct.4 Motor Pool (program 126) to Pct.4 Brewster Park (program 124) in the amount of $21.62.
Attachments:
G.
AI-66556
Approval of 2018 interdepartmental transfer from Pct.4 CRC Memorial (program 186) to Pct.4 Sanitation (program 001) in the amount of $1,600.00.
Attachments:
5.
Planning Department:
A.
AI-66478
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-66519
1. Reimbursement of Financial Guarantee
a. Los Compadres Subdivision Lot A - Pct. 1 (Julio C. Cardona) (FM 88 & Mile 19 North Road)
* Reimbursement request: $1,500.00 for installation of 1 OSSF
a. Los Compadres Subdivision Lot A - Pct. 1 (Julio C. Cardona) (FM 88 & Mile 19 North Road)
* Reimbursement request: $1,500.00 for installation of 1 OSSF
Attachments:
6.
Tax Refunds:
A.
AI-66576
| Account Number | Payer | Amount |
| M3550.00.022.0001.00 | Autozone Inc | $2,562.69 |
Attachments:
B.
AI-66503
| ACCOUNT NUMBER | PAYER | AMOUNT |
| R1520.00.000.0022.00 | FALCON INTERNATIONAL BANK | $3,367.52 |
Attachments:
C.
AI-66464
| ACCOUNT NUMBER | PAYER | AMOUNT |
| F3900.03.000.0069.00 | CARRINGTON MORTGAGE SERVICES | $6,940.96 |
| M3550.00.038.0005.00 | MID VALLEY PHARMACY, LLP | $3,064.95 |
Attachments:
7.
Membership Dues/Certifications:
A.
AI-66574
Requesting approval to pay membership dues to the Texas Chapter Public Risk Management Association (PRIMA) for Sergio Cruz, Budget Officer, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
8.
Budget & Management:
A.
AI-66465
Non-Agenda Transfers Report and approval of emergency transfers for the period of August 2018.
Attachments:
B.
AI-66482
Requesting approval to rescind action taken on August 14, 2018 for AI-66069 for interdepartmental transfer in the amount of $75,300.00.
No action taken on this item.
No action taken on this item.
C.
AI-66387
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 16-31, 2018 in the amount of $46,125.55 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from all discussions and votes regarding this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from all discussions and votes regarding this item.
Attachments:
9.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-66531
1. Disclosure by Exiting Official, Comm. Joseph Palacios to travel to New York City and accompany other County officials and/or staff in connection with the upcoming sale of bonds for the financing of the construction of the New Hidalgo Courthouse [and other projects] departing on 09-15-18 and returning on 09-19-18 with intent to request reimbursement [upon return] for permitted expenses and per diems pursuant to the County's approved Travel Policies and Procedures
2. Approval of the following expenses in accordance with the Exiting Officials Expenditure Policy for Comm. Joseph Palacios to travel to San Antonio, Texas:
| Vendor/Req# | Amount | Item | Purpose of Expense |
| AMPO (378771) | $480.00 | Registration Fees | Registration for 2018 AMPO Annual Conference in San Antonio, Texas |
| Westin Riverwalk Hotel (378546) | $812.60 | Hotel Stay | Hotel Stay 9/24/18 thru 9/28/18 |
| Joseph Palacios (378559) | $434.52 | Meals & Mileage | Meals and travel to San Antonio, Texas |
B.
AI-66467
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO |
| L&G Consulting Engineers, Inc. | 8/31/18 | 11327109 | $12,577.44 | 775957 |
Attachments:
C.
AI-66549
PCT. #1:
Requesting approval to pay invoice # 11327100 in the amount of $89,512.53 for FM 1015 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
D.
AI-66548
PCT. #1:
Requesting approval to pay invoice #11327137 in the amount of $66,501.67 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
E.
AI-66473
PCT. #1:
Requesting approval to pay invoice #11327121 in the amount of $39,641.32 for services rendered in connection with Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
F.
AI-66471
PCT. #1:
Requesting approval to pay invoice #11327135 in the amount of $15,515.92 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
G.
AI-66509
PCT. #1:
Requesting approval to pay invoice #10008 in the amount of $1,428.97 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
H.
AI-66507
PCT. #1:
Requesting approval to pay invoice #10009 in the amount of $2,346.33 for engineering services rendered for Sunset Park Operations Facility - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
I.
AI-66562
Requesting approval for Hidalgo County Auditor to process and issue check(s) in the amount of $1,900.00 prior to services being rendered pursuant to Architectural Barriers Administrative Rules 68.80(g) to Mr. Anthony Covacevich- Registered Accessibility Specialist-designated by Texas Department of Licensing and Regulation in order to permit the processing of: the Project Filing-Plan Review and Inspection for the "Pct 2 Dicker Road Project" for compliance with ABA rule 68.50(a)(c).
Attachments:
J.
AI-66518
Approval of Pay Application No. 21 in the amount of $87,447.29 as submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineering.
Attachments:
K.
AI-66487
Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers, Inc.:
| Invoice No. | Date | Project | Amount | PO No. |
| 11327123 | 8-31-18 | Veterans Blvd. WA #3 | $ 15,360.00 | 772041 |
| 11327117 | 8-31-18 | Veterans Blvd. WA #2 | $ 7,341.80 | 763269 |
| 11327099 | 8-31-18 | Mile 3 WA #6 FM2221 | $ 76,997.30 | 784305 |
| 11327113 | 8-31-18 | Mile 3 Section II WA #5 | $ 10,400.00 | 773904 |
| 11327133 | 8-31-18 | Mile 3 Project WA #4 | $122,532.50 | 771660 |
| 11327112 | 8-31-18 | FM 494 Shary Rd. WA #4 | $ 93,062.00 | 779844 |
| 11327111 | 8-31-18 | FM 494 Shary Rd. WA #3 | $ 18,965.00 | 772303 |
| 11327108 | 8-31-18 | South Detention Basin Project | $ 4,200.09 | 735730 |
| 11327107 | 8-31-18 | FM 681 Project | $288.68 | 625225 |
| 11327106 | 8-31-18 | FM 681 | $441.51 | 625224 |
| 11327136 | 8-31-18 | Liberty Rd. Project WA #4 | $3,000.00 | 735736 |
| 11327127 | 8-31-18 | Liberty Rd. Project WA #3 | $24,051.17 | 735526 |
| 11327105 | 8-31-18 | La Homa ROW WA #1 | $3,240.00 | 671613 |
Attachments:
L.
AI-66539
Pct. #4:
- Acceptance and approval of invoice 40034 submitted by project engineer B2Z in the amount of $48,191.31; project Seminary Road WA#2 (P.O. 779383).
- Acceptance and approval of invoice 40035 submitted by project engineer B2Z in the amount of $18,314.56; project Hinojosa Road WA#3 (P.O. 779384).
- Acceptance and approval of invoice 40036 submitted by project engineer B2Z in the amount of $56,285.28; project Tex-Mex Road WA#4 (P.O.779385 ).
- Acceptance and approval of invoice 40038 submitted by project engineer B2Z in the amount of $50,969.70; project Mile 17 Road WA#6 (P.O. 781241).
- Acceptance and approval of invoice 11327128 submitted by project engineer L&G in the amount of $15,839.46; project FM 1925 (10th-McColl) WA#1 (P.O. 725312).
- Acceptance and approval of invoice 11327114 submitted by project engineer L&G in the amount of $59,059.91; project 10th St WA#2 (P.O. 700265).
- Acceptance and approval of invoice 11327129 submitted by project engineer L&G in the amount of $92,775.06; project FM1925 WA#1 (P.O. 739761).
- Acceptance and approval of invoice 11327130 submitted by project engineer L&G in the amount of $13,950.00; project FM2220 WA#1 (P.O. 728311).
Attachments:
M.
AI-66477
Approval of Application for Payment No. 7 in the amount of $468,695.05; project 10th Street Extension submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc.
Attachments:
N.
AI-66474
Approval of the addition of fuel card users including, but not limited to the following;
1. Hidalgo County Health and Human Services - Fuel card users
2. Hidalgo County Safety Division - Fuel card user
3. Hidalgo County Elections Department - Add Fuel Cars Users
1. Hidalgo County Health and Human Services - Fuel card users
2. Hidalgo County Safety Division - Fuel card user
3. Hidalgo County Elections Department - Add Fuel Cars Users
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 11, 2018.
Signed this 11th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 11, 2018.
Signed this 11th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy