SPECIAL MEETING - September 4, 2018
BE IT REMEMBERED, that on this 4th day of September A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 4, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval of the Consent Agenda with the exception of Items. 8.A. and 9.A to be pulled for further discussion.
Vote: 4 - 0 – Unanimously
1.
AI-66447
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-66455
Presentation of Fund Information Report
Attachments:
B.
AI-66413
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of January, February, and March of 2018.
3.
2018 Intradepartmental Transfers:
A.
AI-66435
2018 - County Treasurer (1100)
Attachments:
B.
AI-66396
2018 - JP PCT 4/PL 2 (1100)
Attachments:
C.
AI-66403
2018 - WIC (1292)
Attachments:
D.
AI-66414
2018 - Health & Human Services Dept. / Imm (1293)
Attachments:
E.
AI-66416
2018 - County Commissioners (1100)
Attachments:
F.
AI-66417
2018 - Indigent Defense (1100)
Attachments:
G.
AI-66418
2018-Elections LIT (1100)
Attachments:
H.
AI-66420
2018 - Pct.4 ICA UT Houston (1100)
Attachments:
I.
AI-66383
2018 - JP21 (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-66385
Precinct 4 (1342):
Approval of 2018 interdepartmental transfer from Pct.4 Motor Pool (program 126) to Pct.4 Brewster Park (program 124) in the amount of $1,046.38.
Approval of 2018 interdepartmental transfer from Pct.4 Motor Pool (program 126) to Pct.4 Brewster Park (program 124) in the amount of $1,046.38.
Attachments:
B.
AI-66391
Urban County (1100):
Approval of 2018 interdepartmental transfer from Co Wide Contingency to Hidalgo County Urban County in the amount of $182.93 to cover expenditure for abated account receivable in 2012 and 2014.
Approval of 2018 interdepartmental transfer from Co Wide Contingency to Hidalgo County Urban County in the amount of $182.93 to cover expenditure for abated account receivable in 2012 and 2014.
Attachments:
C.
AI-66329
92nd DC (1100):
Approval of 2018 Inter-departmental transfer from Co. Wide Adm.- Contingency to 92nd DC in the amount of $4,500.00 for travel out of county & registration fees for upcoming training.
Approval of 2018 Inter-departmental transfer from Co. Wide Adm.- Contingency to 92nd DC in the amount of $4,500.00 for travel out of county & registration fees for upcoming training.
Attachments:
5.
Planning Department:
A.
AI-66410
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-66437
Pursuant to Hidalgo County’s Exiting Elected Official Expenditure Policy, requesting approval of expenditure for County Judge Ramon Garcia for upcoming travel to New York, NY on September 15-19, 2018 for Hidalgo County Sale of Certificates of Obligation Meetings (Req. #378441) estimated cost $2080.00
Attachments:
B.
AI-66409
Civil Litigation Division:
Requesting approval to reimburse employee Daniel S. Lopez, ADA in the amount of $ 198.00 for records obtained from Social Security in connection with C-0152-16-C; with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to reimburse employee Daniel S. Lopez, ADA in the amount of $ 198.00 for records obtained from Social Security in connection with C-0152-16-C; with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
7.
Membership Dues/Certifications:
A.
AI-66337
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Leticia Chavez, Director of Audit, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-66284
Requesting approval to pay 2018-2019 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 for Mrs. Maria A. Duran, CPA, County Auditor, Ms. Leticia Chavez, Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Nereyda Gonzalez, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
8.
Budget & Management:
A.
AI-66386
1. Approval of reimbursement in the amount of $881,619.27 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/16/18 to 08/29/18.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 3 - 0 - Unanimously
Commissioner David L. Fuentes abstained from all discussions and/or actions on Item.8.A.1 and 2.
| 08/16-22/18 | $401,341.76 |
| 08/23-29/18 | $480,277.51 |
| TOTAL | $881,619.27 |
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 3 - 0 - Unanimously
Commissioner David L. Fuentes abstained from all discussions and/or actions on Item.8.A.1 and 2.
Attachments:
B.
AI-66330
Salary Sweep (1100):
Approval to transfer lapsed salaries from various depatments to the Co. Wide Adm.-Contingency.
Approval to transfer lapsed salaries from various depatments to the Co. Wide Adm.-Contingency.
Attachments:
9.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-66429
Pct. #2:
Requesting approval to enter into an annual RTK membership agreement that requires a one-time initial membership fee in the amount of $2,000.00 for the first year, through Western Data Systems (authorized provider) for network services required to use the Trimble R10 Rover surveying equipment purchased Precinct 2 through DIR-TSO-3646 Contract.
Martha Salazar noted this item to be subject to receiving form HB 1295.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to receiving HB 1295.
Vote: 4 - 0 - Unanimously
Requesting approval to enter into an annual RTK membership agreement that requires a one-time initial membership fee in the amount of $2,000.00 for the first year, through Western Data Systems (authorized provider) for network services required to use the Trimble R10 Rover surveying equipment purchased Precinct 2 through DIR-TSO-3646 Contract.
Martha Salazar noted this item to be subject to receiving form HB 1295.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to receiving HB 1295.
Vote: 4 - 0 - Unanimously
B.
AI-66382
Acceptance and approval of project invoice submitted by Halff Associates , Inc. for engineering services for the: ["Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System at the Hidalgo County Administration"] - Invoice #00015451 in the amount of $2,604.00
Attachments:
C.
AI-66397
Acceptance & Approval of payment for Invoices as (set forth below) and as submitted by Halff & Associates, Inc. (project engineer) for: Project Specific: "Turnkey Project for Purchase Replacement and Installation of Boilers at the Hidalgo County Jail", under (On Call) agreement # C-17-142-05-16 (WA# 1) for Precinct 4-(Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings):
| Invoice Date | Invoice # | Amount Due |
| 8/27/18 | 00015484 | $6,864.00 |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 4, 2018.
Signed this 4th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 4, 2018.
Signed this 4th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy