SPECIAL MEETING - September 18, 2018
BE IT REMEMBERED, that on this 18th day of September A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 18, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval of the Consent Agenda with the exception of Items. 3.K.,5.B. and 9.A. 1 & 2. to be pulled for furhter discussion.
Vote: 3 - 0 - Unanimously
1.
AI-66741
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
Presentation of Fund Information Report
B.
AI-66678
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of May 2018.
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-66704
2018 - Pct 2 Rd Maint (1200)
Attachments:
B.
AI-66703
2018 - Pct 2 Adm (1200)
Attachments:
C.
AI-66727
2018 - Human Resources (1100)
Attachments:
D.
AI-66706
2018 - Sheriff's Investigation HB 65 (1227)
Attachments:
E.
AI-66718
2018 - 449th District Court (1100)
Attachments:
F.
AI-66716
2018 - Constable Precinct 4 (1100)
G.
AI-66717
2018 - Constable Pct. 2 (1100)
Attachments:
H.
AI-66707
2018 - 389th District Court (1100)
Attachments:
I.
AI-66700
2018 Justice Crt Bldg Sec (1245)
Attachments:
J.
AI-66705
2018 - County Judge (1100)
Attachments:
K.
AI-66696
2018 Justice Court Tech (1242)
No action taken on this item.
No action taken on this item.
Attachments:
L.
AI-66711
2018 - Health & Human Services Dept. / TB Control (1293)
Attachments:
M.
AI-66666
2018 - Health & Human Services Dept. / Clinics (1100)
Attachments:
N.
AI-66664
2018 - Nuisance Abatement Division (1100)
Attachments:
O.
AI-66675
2018 I. T. Department (1100 I.T.)
Attachments:
P.
AI-66694
2018 I. T. Department (1100 C.W.)
Attachments:
Q.
AI-66395
2018 - 93rd DC (1100)
Attachments:
R.
AI-66647
2018 - Facilities Managment (1100)
Attachments:
S.
AI-66641
2018- Purchasing (1100)
Attachments:
T.
AI-66648
2018 - Pct 1 Adm (1200)
Attachments:
U.
AI-66653
2018-Elections (1100)
Attachments:
V.
AI-66608
2018 - Elections (1100)
Attachments:
W.
AI-66611
2018- J.P. Pct. 3 , Pl.1 (1100)
Attachments:
X.
AI-66625
2018 - Auditor's Office (1100)
Attachments:
Y.
AI-66628
2018 - Insurance (1100)
Attachments:
Z.
AI-66583
2018- Hidalgo County Sheriff's Office (1100)
Attachments:
AA.
AI-66582
2018 - New Courthouse (1100)
Attachments:
BB.
AI-66612
2018 - Pct.4 CRC Memorial (1100)
Attachments:
CC.
AI-66609
2018 - Pct.4 ICA UT Houston (1100)
Attachments:
DD.
AI-66715
2018 - Pct.4 Road Maint (1200)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-66726
Pct. 1 Rd. Maintenance (1200):
Approval of 2018 interdepartmental transfer from Co Wide Admin Contingency (Prgm 030) to Pct 1 Rd. Maintenance (Prgm 005) in the amount of $79,430.00 to fund expenditures for professional engineeering services.
Approval of 2018 interdepartmental transfer from Co Wide Admin Contingency (Prgm 030) to Pct 1 Rd. Maintenance (Prgm 005) in the amount of $79,430.00 to fund expenditures for professional engineeering services.
Attachments:
B.
AI-66708
Pct 2 CRC Alamo (1100):
Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC Alamo in the amount of $1,000.00 to fund electricity expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC Alamo in the amount of $1,000.00 to fund electricity expenditures.
Attachments:
C.
AI-66613
Precinct 4 (1200):
Acceptance of 2018 interdepartmental transfer from Pct.4 Admin (program 005) to Pct.4 Road Maint (program 007) in the amount of $462.12.
Acceptance of 2018 interdepartmental transfer from Pct.4 Admin (program 005) to Pct.4 Road Maint (program 007) in the amount of $462.12.
Attachments:
5.
Planning Department:
A.
AI-66642
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-66596
1. Approval of Right-of-Way Permits
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Proposed Aurora Valley Phase 5 Subdivision, Block 54, 55 and 56 Hill-Halbert Subdivision (Pct. 1)
(Dillon Road & Mile 14 North Road)
Location of Pipeline or Utilities: Bella Vista Street, Armonia Drive and La Claridad Drive.
Proposed Right-of-Way Improvement: 3-8” water line boring Mile 14 North Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 1.00 acre more or less, situated in Lot 3 Block 102 Campacuas Subdivision (Pct. 1)
(Mile 9 North Road & Mile 1 ½ West Road)
Location of Pipeline or Utilities: Mile 1 ½ West Road.
Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Mile 1 ½ West Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 3.88 acres out of Lot 14 Block 63 Capisallo District Subdivision (Pct. 1) (F.M. 491 & Mile 9 North Road)
Location of Pipeline or Utilities: Southside of Mile 9 North Road.
Proposed Right-of-Way Improvement: 3/4” water service line with a 2” PVC casing boring Mile 9 North Road.
d. Applicant: North Alamo Water Supply Corporation
Legal Description: Lot 8 and 9 out of Block 66 Original Townsite of Hargill (Pct. 1) (Couch Street & F.M. 490)
Location of Pipeline or Utilities: Couch Street.
Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Couch Street.
Valde Guerra requested approval contingent on the $500.00 permit fee.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval contingent on the $500.00 permit fee.
Vote: 3 - 0 - Unanimously
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Proposed Aurora Valley Phase 5 Subdivision, Block 54, 55 and 56 Hill-Halbert Subdivision (Pct. 1)
(Dillon Road & Mile 14 North Road)
Location of Pipeline or Utilities: Bella Vista Street, Armonia Drive and La Claridad Drive.
Proposed Right-of-Way Improvement: 3-8” water line boring Mile 14 North Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 1.00 acre more or less, situated in Lot 3 Block 102 Campacuas Subdivision (Pct. 1)
(Mile 9 North Road & Mile 1 ½ West Road)
Location of Pipeline or Utilities: Mile 1 ½ West Road.
Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Mile 1 ½ West Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 3.88 acres out of Lot 14 Block 63 Capisallo District Subdivision (Pct. 1) (F.M. 491 & Mile 9 North Road)
Location of Pipeline or Utilities: Southside of Mile 9 North Road.
Proposed Right-of-Way Improvement: 3/4” water service line with a 2” PVC casing boring Mile 9 North Road.
d. Applicant: North Alamo Water Supply Corporation
Legal Description: Lot 8 and 9 out of Block 66 Original Townsite of Hargill (Pct. 1) (Couch Street & F.M. 490)
Location of Pipeline or Utilities: Couch Street.
Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Couch Street.
Valde Guerra requested approval contingent on the $500.00 permit fee.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval contingent on the $500.00 permit fee.
Vote: 3 - 0 - Unanimously
Attachments:
6.
Executive Office:
A.
AI-66461
Approval of payment for invoice dated 8/14/2018 in the total amount of $377.63 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2018 County Wide Commercial Property Policy, as listed below, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
7.
Membership Dues/Certifications:
A.
AI-66527
District Attorney (1100):
Requesting approval to pay membership dues for the Texas Department & County Association (TDCCA) for the following employees: Criminal District Attorney Ricardo Rodriguez, Juan Villescas, Cynthia Sepulveda, Maxine L. Nash, Orlando Javier Esquivel, Ann Murray Moore, Patrick Kelley McCormick, Danica Denise Carman and Angel Cristobal Davila, in the amount of $545.00 (Requisition #378331), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas Department & County Association (TDCCA) for the following employees: Criminal District Attorney Ricardo Rodriguez, Juan Villescas, Cynthia Sepulveda, Maxine L. Nash, Orlando Javier Esquivel, Ann Murray Moore, Patrick Kelley McCormick, Danica Denise Carman and Angel Cristobal Davila, in the amount of $545.00 (Requisition #378331), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
8.
Headstart:
A.
AI-66689
Approval of Monthly Children's Applications Report for Program Year 2018-209
Attachments:
B.
AI-66690
Approval of Average Daily Attendance (ADA) Report: August 2018
Attachments:
C.
AI-66691
Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: August 2018
Attachments:
D.
AI-66693
Approval of Monthly Special Services Report: August 2018
Attachments:
E.
AI-66688
Approval of Monthly Financial Report: August 2018
Attachments:
9.
Budget & Management:
A.
AI-66475
1. Approval of reimbursement in the amount of $1,003,017.36 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/30/18 to 09/12/18.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 2 - 0 - Unanimously
Commissioner David L. Fuentes abstained from voting on Item.9.A. 1 & 2.
| 08/30-31/18 | $ 14,013.31 |
| 09/04-05/18 | $ 476,977.21 |
| 09/06-12/18 | $ 512,026.84 |
| TOTAL | $1,003,017.36 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 2 - 0 - Unanimously
Commissioner David L. Fuentes abstained from voting on Item.9.A. 1 & 2.
Attachments:
B.
AI-66662
Fringe Sweep (1100):
Approval to transfer lapsed fringes (Health Ins. & FICA) from various departments to the County Wide Adm-Contingency.
Approval to transfer lapsed fringes (Health Ins. & FICA) from various departments to the County Wide Adm-Contingency.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-66585
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project | 08/31/18 | 11327101 | $ 760.22 | 749052 |
| Dicker Road Project | 08/31/18 | 11327102 | $ 1,960.61 | 762740 |
| Regional Linear Park Project | 08/31/18 | 11327103 | $ 597.52 | 745253 |
| Regional Linear Park Project | 08/31/18 | 11327104 | $ 3,928.82 | 759102 |
| Dicker Road Project | 08/31/18 | 11327120 | $ 8,520.33 | 778854 |
| Cesar Chavez Road Project | 08/31/18 | 11327124 | $ 3,515.72 | 732294 |
| Eldora Road Project | 08/31/18 | 11327125 | $ 29,478.47 | 764302 |
| Pct 4 SH 107/BUS 281 Intersection & Drainage Improvement Project | 08/31/18 | 11327126 | $ 27,844.54 | 750481 |
| Regional Linear Park Project | 08/31/18 | 11327132 | $209,176.08 | 779803 |
Attachments:
B.
AI-66722
Requesting approval of Application for Payment No. 9 in the amount of $72,436.13 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
Attachments:
C.
AI-66713
BCAP/PCT.4
Requesting Acceptance & Approval of Invoice# 18-205-01 in the amount of $1,708.53 as submitted by Project Engineer Jessica M. Maldonado under Contract# C-CAP-18-034-04-10 for Ware Country Subdivision / Pct. 4.
D.
AI-66695
Requesting approval of "Correction" to WA#7 (approved by CC 06/19/18-Reg. AI-65300) to clarify "project title name" to reflect as "Preliminary Design and Construction Phase Services for the COUNTY SERVICES FACILITIES" as submitted by project engineer B2Z Engineering in connection to "on call" contract# C-17-243-09-05 for projects in Precinct 4.
Attachments:
E.
AI-66638
Facilities Management:
Requesting approval to pay invoice #40039 in the amount of $14,517.18 for County Services Facilities - WA#7, as submitted by B2Z Engineering, LLC.
Attachments:
F.
AI-66604
Requesting authority to advertise and approval of procurement packet as drafted and developed and attached hereto for H. C. Precinct 4- "RFB: 2018-202-10-10-YZV - Pit Run Caliche" with authority to re-advertise if/when applicable or necessary.
Attachments:
G.
AI-66485
Acceptance and approval to exercise the County's option to utilize its one (1) year renewal term under contract C-17-207-10-03 [with same rates, terms and conditions] with vendor: Delta Specialties Signs and Supplies for the provision of "Traffic Road Signs and Miscellaneous Equipment".
Attachments:
H.
AI-66702
Approval of Application for Payment No. 16 in the amount of $62,632.62 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E.
Attachments:
I.
AI-66483
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| County Wide Shop Facility Project | 09/04/18 | 20090 | $ 9,227.10 | 760512 |
| Off-System Bridge Repair Project | 09/04/18 | 20091 | $ 463.58 | 764295 |
| Las Milpas Park Youth Facility Project | 09/04/18 | 20092 | $ 1,080.33 | 767363 |
| Military Highway Extension Project | 09/04/18 | 20093 | $18,750.51 | 770537 |
| Off-System Bridge Traffic Devices Project | 09/04/18 | 20094 | $12,680.28 | 782931 |
| N.San Juan Park Swimming Pool Project | 09/04/18 | 20095 | $ 4,306.49 | 782815 |
| Las Milpas Road Project | 09/04/18 | 20096 | $53,844.78 | 777422 |
J.
AI-66610
Action/Approval to Add Fuel Card Users including, but not limited the following:
1. Hidalgo County Fire Marshal's Office - Add Fuel Card User
2. Hidalgo County Constable Pct No. 2 - Add Fuel Card User
3. Hidalgo County Head start Program - Add Fuel Card Users
1. Hidalgo County Fire Marshal's Office - Add Fuel Card User
2. Hidalgo County Constable Pct No. 2 - Add Fuel Card User
3. Hidalgo County Head start Program - Add Fuel Card Users
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 18, 2018.
Signed this 18th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 18, 2018.
Signed this 18th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy