SPECIAL MEETING - September 18, 2018
BE IT REMEMBERED, that on this 18th day of September A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 18, 2018 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Member Eduardo "Eddie" Cantu called the meeting to order at 9:36 a.m.
Chairman Ramon Garcia and Board Member Joseph Palacios were not present during the meeting.
Board Member Eduardo "Eddie" Cantu called the meeting to order at 9:36 a.m.
Chairman Ramon Garcia and Board Member Joseph Palacios were not present during the meeting.
2.
Prayer
Opening prayer offered by Raul Sesin.
Opening prayer offered by Raul Sesin.
3.
Open Forum
- Jim Barnes reported that the drainage meeting held yesterday was informative and received positive feedback via his Facebook page. However, several questions arise concerning the priority of projects and its transparency.
- Eva Carranza resident of South Tower Estate and member of ARISE presented the board with 2,112 signatures petitioning for public light.
- Hilda Treviño member of LUPE organization suggested the county to allocate the appropriate funds for public light and to require the appropriate infrastructure in subdivisions and to approve the new subdivision rules to include public lighting in new subdivisions.
- Fern McClaugherty said drainage should be the county's main priority. Additionally, she questioned the rental of a building for the health department. Finally, McClaugherty stated concerns over the trauma emergency preparedness level 1 center that is will be proposed at the legislature.
Attachments:
4.
Approval of Consent Agenda
The board moved to approve the entire consent agenda.
The board moved to approve the entire consent agenda.
5.
AI -66676
Budget Process:
A. Second Public Hearing to discuss the 2018 proposed Tax Rate.
Member Cantu opened the public hearing.
Sesin informed they are proposing a tax rate of $.0951
No public comments made.
B. Set date, time, and place to adopt the District's 2018 Tax Rate.
September 25, 2018 at 9:00 a.m. inside the commissioners courtroom.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
C. Set date, time, and place to adopt the District's 2019 Annual Budget.
September 25, 2018 at 9:00 a.m. inside the commissioners courtroom.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
A. Second Public Hearing to discuss the 2018 proposed Tax Rate.
Member Cantu opened the public hearing.
Sesin informed they are proposing a tax rate of $.0951
No public comments made.
B. Set date, time, and place to adopt the District's 2018 Tax Rate.
September 25, 2018 at 9:00 a.m. inside the commissioners courtroom.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
C. Set date, time, and place to adopt the District's 2019 Annual Budget.
September 25, 2018 at 9:00 a.m. inside the commissioners courtroom.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
6.
AI -66607
Presentation of Hidalgo County DD#1 Annual Tax Collection Report 2017-2018
Tax Assessor and Collector Pablo "Paul" Villarreal presented the Hidalgo County Drainage District #1 Annual Tax Report from July 1, 2017 thru June 30, 2018 with a total collection of $32,618,914
The recap current tax collections of 2016 - 2017 reported was $28,239,934.31 compare to this year 2017 - 2018 of $29,826,562.62
The recap delinquent tax collections from 2016 - 2017 was $1,440,268.97 compare to 2017 - 2018 at $1,599,451.85 a percentage difference of 1.33%
Tax Assessor and Collector Pablo "Paul" Villarreal presented the Hidalgo County Drainage District #1 Annual Tax Report from July 1, 2017 thru June 30, 2018 with a total collection of $32,618,914
The recap current tax collections of 2016 - 2017 reported was $28,239,934.31 compare to this year 2017 - 2018 of $29,826,562.62
The recap delinquent tax collections from 2016 - 2017 was $1,440,268.97 compare to 2017 - 2018 at $1,599,451.85 a percentage difference of 1.33%
Attachments:
7.
AI -66597
A. Discussion, consideration, and approval of the following personnel actions for the vacant Accountant III position budgeted at $45,923.00. Salary adjustment (Increase) Administration Budget 003 to $49,597.00 to attract a qualified and experienced accountant.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
B. Approval of revised salary schedule in accordance with Board of Directors' approval of item A.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
B. Approval of revised salary schedule in accordance with Board of Directors' approval of item A.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
8.
AI -66710
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 “Inlets, Manholes and Related Items”, RFB No. HCDD1-18-053-10-10, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
9.
AI -66714
Discussion of Hidalgo County Drainage District No. 1 Budget for 2019 calendar year.
Sesin informed that they have projected revenues of $18,608,303 with other personnel actions in the amount of $335,379 the drainage is also considering a 3% cost of living adjustment (COLA). The budget also reflects new positions in the amount of $344,875 according to Sesin these new positions are primarily heavy equipment drivers to deal with the growing needs of the district. The total increase is $1,191,773 deletion of temporary hires will save $700,076 therefore projecting a budget of $18,598,458 and they have a surplus of $9,844
As of September 11, 2018 based on what the district has unassigned and assigned combined is $21,625,586 the projected unassigned balance is of $14,619,110
Member Fuentes voiced his approval for the new positions stating that the assistance is needed.
Member Cantu said that the same cost of living adjustment that is done at the county should also be done at the district.
Sesin informed that they have projected revenues of $18,608,303 with other personnel actions in the amount of $335,379 the drainage is also considering a 3% cost of living adjustment (COLA). The budget also reflects new positions in the amount of $344,875 according to Sesin these new positions are primarily heavy equipment drivers to deal with the growing needs of the district. The total increase is $1,191,773 deletion of temporary hires will save $700,076 therefore projecting a budget of $18,598,458 and they have a surplus of $9,844
As of September 11, 2018 based on what the district has unassigned and assigned combined is $21,625,586 the projected unassigned balance is of $14,619,110
Member Fuentes voiced his approval for the new positions stating that the assistance is needed.
Member Cantu said that the same cost of living adjustment that is done at the county should also be done at the district.
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
11.
Open Session:
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
12.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
13.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
14.
Adjourn
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 18, 2018.
Signed this 18th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 18, 2018.
Signed this 18th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy