SPECIAL MEETING - September 25, 2018
BE IT REMEMBERED, that on this 25th day of September A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 25, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with the exception of Consent Agenda Items. 10.A. and 11.J. to be pulled for further discussion.
Vote: 4 - 0 – Unanimously
1.
AI-66867
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-66868
Presentation of Fund Information Report
B.
AI-66682
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of June 2018.
Attachments:
C.
AI-66810
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collections reports.
Attachments:
D.
AI-66811
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
E.
AI-66777
Discussion, consideration and approval to process the City of Penitas 2016-2017 TIRZ payment in the amount of $90,433.36 pursuant to the interlocal agreement between the City of Penitas, Hidalgo County, and the Reinvestment Zone No. 1, City of Penitas.
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-66733
2018-Elections LIT (1283) Chapter 19
Attachments:
B.
AI-66802
2018 - Pct 2 CRC Alamo (1100)
Attachments:
C.
AI-66812
2018 - County Treasurer (1100)
Attachments:
D.
AI-66805
2018 - Constable Pct. #2 (1100)
Attachments:
E.
AI-66800
2018- Adult Probation - AIP (1100)
Attachments:
F.
AI-66804
2018 I. T. Department (1100 C.W.)
Attachments:
G.
AI-66797
2018 - Pct. 3 Sanitation (1100)
Attachments:
H.
AI-66794
2018 - Law Library (1247)
Attachments:
I.
AI-66786
2018 - 93rd DC (1100)
Attachments:
J.
AI-66790
2018 - Constable Pct. 1 (1100)
Attachments:
K.
AI-66841
2018 - Pct.4 CO2016 Mile 17 1/2 (1350)
Attachments:
L.
AI-66835
2018 - Pct.4 Admin (1200)
Attachments:
M.
AI-66788
2018 - Pct.4 Road Maint (1200)
Attachments:
N.
AI-66789
2018 - Pct.4 Endowment CRC (1100)
Attachments:
O.
AI-66773
2018 - Facilities Management -Security Division (1100)
Attachments:
P.
AI-66831
2018 - Pct 1 Sanitation (1100)
Attachments:
Q.
AI-66829
2018 - Pct 1 R&B (1200)
Attachments:
R.
AI-66760
2018 - BCAP/PCT. 1 (1312)
Attachments:
S.
AI-66761
2018 - BCAP/PCT 1 (1312)
Attachments:
T.
AI-66748
2018 - Constable Pct. 3 - (1100)
Attachments:
U.
AI-66749
2018 - Public Affairs (1100)
Attachments:
V.
AI-66753
2018 - 332nd DC (1100)
Attachments:
W.
AI-66754
2018 - Purchasing (1100)
Attachments:
X.
AI-66739
2018 - Tax Office (1100)
Attachments:
Y.
AI-66736
2018 - District Clerk (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-66852
Executive Office (1100):
Approval of interdepartmental transfer from County Commissioners to Executive Office in the amount of $ 12,200.00 for GPS annual service costs
Approval of interdepartmental transfer from County Commissioners to Executive Office in the amount of $ 12,200.00 for GPS annual service costs
Attachments:
B.
AI-66833
General Fund Telephone Sweep (1100):
Approval to sweep/fund various departments telephone accounts (obj. 531) in order to properly fund telephone expenses for the 2018 calendar year countywide.
Approval to sweep/fund various departments telephone accounts (obj. 531) in order to properly fund telephone expenses for the 2018 calendar year countywide.
Attachments:
C.
AI-66836
Veterans Services (1100):
Approval of 2018 interdepartmental transfer from CO WIDE ADM CONTINGENCY to VETERANS SRV GENERAL SUPPLIES in the amount of $900.00 to fund the purchase of file cabinets.
Approval of 2018 interdepartmental transfer from CO WIDE ADM CONTINGENCY to VETERANS SRV GENERAL SUPPLIES in the amount of $900.00 to fund the purchase of file cabinets.
Attachments:
D.
AI-66785
Approval of interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Endowment (program 186) in the amount of $305.00.
Attachments:
E.
AI-66782
Approval of 2018 interdepartmental transfer from Pct.4 Emergency Srv (program 187) to Pct.4 Crc Endowment (program 186) in the amount of $65.00. to fund Endowment CRC expenditures
Attachments:
5.
Planning Department:
A.
AI-66763
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
County Treasurer:
A.
AI-66814
Approval of the following expenses in accordance with the Exiting Officials Expenditure Policy:
| Vendor | Amount | Description |
| CDWG | $693.00 | 1-Laptop computer |
| SHI Government Solutions | $4,899.00 | 15-MS Office Professional Plus 2016 |
| SHI Government Solutions | $1,684.62 | 14-Windows 10 Pro-upgrade license |
| CDWG | $93.09 | 1-500 GB - SATA 6G hard drive |
|
CDWG
|
$831.04 | 14-8 GB - DIMM 240-pin |
Attachments:
7.
Monthly Fee Reports:
A.
AI-66631
District Clerk Fee report for the month of August 2018 $441,597.90
Attachments:
B.
AI-66601
District Attorney's Office Check Fraud Fees Monthly Report - August 2018
Attachments:
8.
Tax Refunds:
A.
AI-66750
| Account Number | Payer | Amount |
| H4225.00.000.0001.00 | The Home Depot Real Estate Tax | $11,071.27 |
| H4225.00.000.0001.00 | The Home Depot Real Estate Tax | $19,974.47 |
| H4226.02.000.0001.00 | The Home Depot Real Estate Tax | $26,758.08 |
| H4227.00.000.0001.00 | The Home Depot Real Estate Tax | $8,405.46 |
| W3800.00.751.0000.12 | Corelogic Commercial Real Estate Services Inc. | $20,896.84 |
Attachments:
9.
Membership Dues/Certifications:
A.
AI-66598
Requesting approval to pay required certification application fees in the total amount of $255.00 payable to the Texas Commission on Fire Protection, for Chief Deputy Fire Marshal Eric Sanchez, for Intermediate Fire Investigator, Intermediate Fire Inspector, and Intermediate Structure Firefighter, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. (Requisition # 378924)
Attachments:
10.
Budget & Management:
A.
AI-66737
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2018 in the amount of $26,861.65 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from discussions or actions regarding this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from discussions or actions regarding this item.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-66853
Health Department:
Approval of alarm permit application from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign
Approval of alarm permit application from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign
Attachments:
B.
AI-66821
Approval to enter into a 36 month Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, for Hidalgo County Court at Law# 8.
| Department | REQ# | Months | Model | Monthly Payment |
| County Court at Law # 8 | 379388 | 36 | MPC4504EX | $237.31 |
Attachments:
C.
AI-66837
Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-213-09-05 , with GBB Rentals, LTD, "Lease of Office Space in the City of Alamo," for the WIC Program, under the same rates, terms & conditions.
Attachments:
D.
AI-66839
Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-214-07-25, with Kalifa's Western Wear, Inc., "Lease of Office Space in the City of McAllen," for the WIC Program, under the same rates, terms & conditions.
Attachments:
E.
AI-66842
Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-252-09-12 , with Julcar, LLC, "Lease of Office Space in the City of McAllen," for the WIC Program, under the same rates, terms & conditions.
Attachments:
F.
AI-66824
Pct. #4 Memorial Park (1351):
Acceptance and approval of invoice # 00016021 submitted by Halff Associates, Inc. (PO # 780794) for professional engineering services rendered for Memorial Park Project in the amount of $15,737.76
Attachments:
G.
AI-66843
Precinct 4 (1350):
1. Acceptance and approval of invoice 40031 submitted by project engineer B2Z in the amount of $64,159.29; project Mile 17 1/2 Russell Road (P.O. 781240)
2. Acceptance and approval of invoice 40037 submitted by project engineer B2Z in the amount of $41,217.43; project Mile 17 1/2 Russell Road (P.O. 781240)
1. Acceptance and approval of invoice 40031 submitted by project engineer B2Z in the amount of $64,159.29; project Mile 17 1/2 Russell Road (P.O. 781240)
2. Acceptance and approval of invoice 40037 submitted by project engineer B2Z in the amount of $41,217.43; project Mile 17 1/2 Russell Road (P.O. 781240)
H.
AI-66780
Pct. 1:
Requesting approval of payment on invoice #4438 in the amount $2,089.54 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided for Valdez Rd. project.
Requesting approval of payment on invoice #4438 in the amount $2,089.54 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided for Valdez Rd. project.
Attachments:
I.
AI-66680
Requesting authority to enter into a maintenance service agreement with Copy Graphics, with company's response as to acceptance of the purchase order only [as an agreement is not required] through Requisition #00377683 for a total of $240.00 per year for (1) Canon LC-650i, effective 11/11/2018 through 11/10/2021.
Attachments:
J.
AI-66743
Pct . 1 Rd. Maintenance:
Requesting approval for payment of claim for the following, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Fronteral Materials, Inc. Invoice #s 218-12332, 218-12118, 218-12209, and 218-12292 for a total of $20,367.13.
Martha Salazar informed that this is a claim of payment of invoices that were acquired through a purchasing order under the prior contract which expired August 3. As per Salazar, the auditor suggested that the new contract would have been at a lower rate, and is asking the court to consider legal counsel to look into it.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Requesting approval for payment of claim for the following, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Fronteral Materials, Inc. Invoice #s 218-12332, 218-12118, 218-12209, and 218-12292 for a total of $20,367.13.
Martha Salazar informed that this is a claim of payment of invoices that were acquired through a purchasing order under the prior contract which expired August 3. As per Salazar, the auditor suggested that the new contract would have been at a lower rate, and is asking the court to consider legal counsel to look into it.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
K.
AI-66651
Acceptance & Approval of payment for Invoices as (set forth below) and as submitted by Halff & Associates, Inc. (project engineer) for: Project Specific: "Renovations and Improvements to two (2) existing and three (3) new violent holding Padded Cells at the Hidalgo County Jail", under (On Call) agreement # C-17-142-05-16 (WA# 1) for Precinct 4-(Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings:
| Invoice Date |
Invoice #
|
Amount Due |
| 9/04/18 | 00015635 | $1,443.00 |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 25th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 25, 2018.
Signed this 25th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 25th day of September, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 25, 2018.
Signed this 25th day of SEPTEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy