SPECIAL MEETING - November 6, 2018
BE IT REMEMBERED, that on this 6th day of November A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 6, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with the exception of Item.8.A. to be pulled for discussion.
Vote: 4 - 0 – Unanimously
1.
AI-67562
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-67561
Presentation of Fund Information Report
3.
2018 Intradepartmental Transfers:
A.
AI-67536
2018 Public Affairs (1100)
Attachments:
B.
AI-67528
2018 - CRIM DA (1100)
Attachments:
C.
AI-67535
2018 - Jail (1100)
Attachments:
D.
AI-67513
2018 - JP PCT. 2, PL 2 (1100)
Attachments:
E.
AI-67514
2018 - 370TH District Court (1100)
Attachments:
F.
AI-67526
2018 - CO COMM (1100)
Attachments:
G.
AI-67509
2018 - 430TH DISTRICT COURT (1100)
Attachments:
H.
AI-67498
2018 - Pct. 1 Road Maint. (1200)
Attachments:
I.
AI-67450
2018 - Pct 2 Rd Maint (1200)
Attachments:
J.
AI-67449
2018 - Pct 2 Sanitation (1100)
Attachments:
K.
AI-67451
2018 - Pct. 3 Sanitation (1100)
Attachments:
L.
AI-67517
2018 - Pct.4 Road Maint (1200)
Attachments:
M.
AI-67418
2018 - Pct.4 CRC Memorial (1100)
Attachments:
N.
AI-67447
2018 - JP5-1 (1100)
Attachments:
O.
AI-67456
2018 - D.A. CJD VAP (1281)
Attachments:
P.
AI-67448
2018 - Purchasing (1100)
Attachments:
Q.
AI-67466
2018-J.P. Pct 4 Pl 1 (1100)
Attachments:
R.
AI-67474
2018 Justice Court Tech (1242)
Attachments:
S.
AI-67476
2018 - General Litigation (1100)
Attachments:
T.
AI-67485
2018 - Tax Office (1100)
Attachments:
U.
AI-67486
2018 - County Treasurer (1100)
Attachments:
V.
AI-67496
2018 - Information Technology (1100)
Attachments:
W.
AI-67499
2018 - Fire Marshal (1100)
Attachments:
X.
AI-67501
2018 - Human Resources (1100)
Attachments:
Y.
AI-67439
2018 - Constable Precinct 4 (1100)
Attachments:
Z.
AI-67469
2018 - Sheriff's Federal Sharing - U.S. Justice (1229)
Attachments:
AA.
AI-67426
2018 - Health & Human Services Dept. / H.D. Adm (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-67547
CW Mech Shop Facility Prj (1350):
Approval of 2018 interdepartmental transfer from Various CO2016-Pct 2 Project to CO2016-CW Mech Shop Facility Project in the amount of $22,061.03 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Various CO2016-Pct 2 Project to CO2016-CW Mech Shop Facility Project in the amount of $22,061.03 to fund project expenditures.
Attachments:
B.
AI-67525
County Clerk/Facilities Mgmt Co Wide (1100):
Approval of 2018 interdepartmental transfer from County Clerk to Facilities Mgmt Co Wide in the amount of $630.00 for refrigerator purchase.
Approval of 2018 interdepartmental transfer from County Clerk to Facilities Mgmt Co Wide in the amount of $630.00 for refrigerator purchase.
Attachments:
C.
AI-67538
CW Mech Shop (1200):
Approval of 2018 interdepartmental transfer from CW Adm-Contingency to CW Mech Shop in the total amount of $7,340.13.
Approval of 2018 interdepartmental transfer from CW Adm-Contingency to CW Mech Shop in the total amount of $7,340.13.
Attachments:
D.
AI-67518
Elections (1100):
Approval of 2018 interdepartmental transfer from Co.wide Adm-Contingency to Elections in the amount of $36,400.00 to fund anticipated expenditures.
Approval of 2018 interdepartmental transfer from Co.wide Adm-Contingency to Elections in the amount of $36,400.00 to fund anticipated expenditures.
Attachments:
E.
AI-67484
Easter Seals RGV (1100):
Requesting approval of interdepartmental transfer in the amount of $5,000.00 from Mental Health Trials Acct. to Easter Seals RGV Acct. to fund electricity expenses through the remainder of the year.
Requesting approval of interdepartmental transfer in the amount of $5,000.00 from Mental Health Trials Acct. to Easter Seals RGV Acct. to fund electricity expenses through the remainder of the year.
Attachments:
F.
AI-67416
Appraisal Fees (1100):
Approval of 2018 interdepartmental transfer from Co.wide Adm-Contingency to Appraisal Fees in the amount of $40,497.00 to fund anticipated 4th quarter payment.
Approval of 2018 interdepartmental transfer from Co.wide Adm-Contingency to Appraisal Fees in the amount of $40,497.00 to fund anticipated 4th quarter payment.
Attachments:
G.
AI-67442
PCT 1. Sanitation (1100):
Approval of 2018 interdepartmental transfer from Co Wide Admin to Pct. 1 Sanitation to fund pending invoices in the amount of $2,900.00
Approval of 2018 interdepartmental transfer from Co Wide Admin to Pct. 1 Sanitation to fund pending invoices in the amount of $2,900.00
Attachments:
H.
AI-67520
Pct. 4 Parks (1100):
Approval of 2018 interdepartmental transfer from Pct.4 Endowment (program 186) to Pct.4 Parks (program 009) in the amount of $1,300.00.
Approval of 2018 interdepartmental transfer from Pct.4 Endowment (program 186) to Pct.4 Parks (program 009) in the amount of $1,300.00.
Attachments:
I.
AI-67417
Pct. 4 (1100):
Acceptance of interdepartmental transfer from Pct.4 Endowment (program 186) to Pct.4 Parks (program 009) in the amount of $313.20.
Acceptance of interdepartmental transfer from Pct.4 Endowment (program 186) to Pct.4 Parks (program 009) in the amount of $313.20.
Attachments:
5.
Planning Department:
A.
AI-67452
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-67542
1. Reimbursement of Financial Guarantee
a. Aria Ranches Subdivision - Pct. 4 (Richard A. Garza) (Canton Road & Alamo Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
b. Los Venados Ph. V Subdivision- Pct. 4 (Richard A. Garza) (Hwy 281 & FM 186)
*Reimbursement request: $2,550.00 for installation of 3 OSSF’s
c. MGM Platinum Ranches Subdivision- Pct. 4 (Richard A. Garza) (Curry Road & Alamo Road)
*Reimbursement request: $25,500.00 for installation of 17 OSSF’s
d. Mirage Ranches Subdivision- Pct. 4 (Richard A. Garza) (Curry Road & Val Verde Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
e.Terry Vegas Ranches Subdivision- Pct. 4 (Richard A. Garza) (Terry Road & Benito A. Ramirez Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
f. Wynn Ranches Subdivision- Pct. 4 (Richard A. Garza) (Alberta Road & Val Verde Road)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
a. Aria Ranches Subdivision - Pct. 4 (Richard A. Garza) (Canton Road & Alamo Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
b. Los Venados Ph. V Subdivision- Pct. 4 (Richard A. Garza) (Hwy 281 & FM 186)
*Reimbursement request: $2,550.00 for installation of 3 OSSF’s
c. MGM Platinum Ranches Subdivision- Pct. 4 (Richard A. Garza) (Curry Road & Alamo Road)
*Reimbursement request: $25,500.00 for installation of 17 OSSF’s
d. Mirage Ranches Subdivision- Pct. 4 (Richard A. Garza) (Curry Road & Val Verde Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
e.Terry Vegas Ranches Subdivision- Pct. 4 (Richard A. Garza) (Terry Road & Benito A. Ramirez Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
f. Wynn Ranches Subdivision- Pct. 4 (Richard A. Garza) (Alberta Road & Val Verde Road)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
Attachments:
6.
Membership Dues/Certifications:
A.
AI-67457
Sheriff Department:
Requesting approval to pay 2018 membership dues to Texas Jail Association for Captain Belinda G. Madrigal and Chief Roy A. Quintanilha in the amount of $30.00 each (requisition no.382043) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay 2018 membership dues to Texas Jail Association for Captain Belinda G. Madrigal and Chief Roy A. Quintanilha in the amount of $30.00 each (requisition no.382043) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
B.
AI-67432
Pct. 4 (1200):
Requesting approval to pay membership dues for International Right of Way Association in the amount of $225.00 (Req. #381691) for Jose Alejandro Ochoa, with authority for County Treasurer to issue check after review, audit and processing procedures are competed by County Auditor.
Requesting approval to pay membership dues for International Right of Way Association in the amount of $225.00 (Req. #381691) for Jose Alejandro Ochoa, with authority for County Treasurer to issue check after review, audit and processing procedures are competed by County Auditor.
Attachments:
7.
Urban County:
A.
AI-67430
Requesting approval of one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program
Attachments:
B.
AI-67454
Requesting approval of one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
C.
AI-67356
Requesting approval of one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
8.
Budget & Management:
A.
AI-67506
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2018 in the amount of $35,713.22 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on this item.
Attachments:
B.
Interfund transfers:
1.
AI-67540
TXDOT Pct 1 US83 Illumination (1315):
Approval of 2018 interfund transfer in the amount of $4,800.00 from Pct 1 R&B (Fund 1200) into TXDOT Pct 1 US83 Illumination (Fund 1315) to fund anticipated expenditures.
Approval of 2018 interfund transfer in the amount of $4,800.00 from Pct 1 R&B (Fund 1200) into TXDOT Pct 1 US83 Illumination (Fund 1315) to fund anticipated expenditures.
Attachments:
2.
AI-67493
TxDOT Pct 2 Regional Park Prj (1315):
Approval of 2018 interfund transfer from CO2016-Pct 2 Lopezville Park (fund 1350) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $12,886.84 to fund project expenditures.
Approval of 2018 interfund transfer from CO2016-Pct 2 Lopezville Park (fund 1350) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $12,886.84 to fund project expenditures.
Attachments:
9.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-67347
Requesting approval of Application for Payment No. 11 in the amount of $77,197.20 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
Attachments:
B.
AI-67537
Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO No. |
| 11327250 | 10-31-18 | Veterans Blvd. | $77,000.00 | 772041 |
| 11327211 | 10-31-18 | Mile 3 WA #6 | $34,809.30 | 784305 |
| 11327216 | 10-31-18 | Mile 3 Section II- WA #5 | $5,675.00 | 773904 |
| 11327228 | 10-31-18 | Mile 3 Project WA #4 | $36,732.50 | 771660 |
| 11327234 | 10-31-18 | FM 494 Shary Rd. WA #4 | $23,600.00 | 779844 |
| 11327227 | 10-31-18 | FM 494 Shary Rd. WA #3 | $11,865.00 | 772303 |
| 11327232 | 10-31-18 | Liberty Road Project WA #4 | $3,000.00 | 735736 |
| 11327249 | 10-31-18 | Liberty Road Project WA #3 | $47,540.00 | 735526 |
| 11327215 | 10-31-18 | La Homa ROW WA #1 | $5,400.00 | 671613 |
Attachments:
C.
AI-67515
Approval fo the following invoices (for processing and payment) as submitted by contracted/project engineers, L&G Consulting Engineer, Inc. and B2Z Engineering:
| Invoice No. | Date | Project | Amount | P.O. No. |
| 40051 | 11/01/2018 | Mile 17 Road | $46,745.49 | 781241 |
| 40050 | 11/01/2018 | Mile 17 1/2 (Russell Road) | $22,114.26 | 781240 |
| 40049 | 11/01/2018 | Tex-Mex Road | $61,789.61 | 779385 |
| 40048 | 1101/2018 | Seminary Road | $49,681.16 | 779383 |
| 11327218 | 10/31/2018 | 10th St. Extension | $118,119.86 | 700265 |
| 11327224 | 10/31/2018 | FM1925 WA#2 (10th to McColl) | $137,032.82 | 785986 |
| 11327223 | 10/31/2018 | FM1925 Alamo Rd to Sharp Rd | $156,137.03 | 785987 |
| 11327225 | 10/31/2018 | FM 1925 WA#1 1,500' W of FM2220 | $33,005.00 | 739761 |
| 40047 | 11/01/2018 | Memorial Park WA#5 | $5,736.43 | 767241 |
Attachments:
D.
AI-67508
PCT. #1:
Requesting approval to pay invoice # 11327251 in the amount of $65,453.58 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
E.
AI-67510
PCT. #1:
Requesting approval to pay invoice #11327235 in the amount of $30,514.70 in connection to Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
F.
AI-67511
PCT. #1:
Requesting approval to pay invoice # 11327229 in the amount of $12,870.92 for engineering services rendered in connection with Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
G.
AI-67512
Pct. #1 is requesting acceptance & approval of invoice 11327212 in the amount of $675.00 for FM 493 South project- WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
H.
AI-67507
PCT. #1:
Requesting approval to pay invoice # 11327252 in the amount of $73,381.80 for FM 1015 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
I.
AI-67461
BCAP / Pct. 3
Requesting acceptance and approval of Application for Payment No.1 in the amount of $62,512.20 for RDH Site & Concrete LLC contracted vendor for El Flaco Chiquito Subdivision (Pct. 3) as submitted by project engineer Javier Hinojosa Engineering (C-CAP-18-168-07-03).
Attachments:
J.
AI-67487
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO |
| L&G Consulting Engineers, Inc. | 10/31/18 | 11327238 | $12,577.44 | 775957 |
Attachments:
K.
AI-67362
1. Requesting authority to exercise the final one (1) year Renewal/Extension, as provided/stated in the current multiple contract agreements, under the same rates, terms, and conditions, for the purpose of "Janitorial and Industrial Chemicals and Supplies", commencing: 01/01/19 - 12/31/19.
2. Contracts:
E-18-260-11-06 - Gulf Coast Paper Co. Inc.
E-18-260A-11-06 - CC Distributors, Inc.
E-18-260B-11-06 - Unipak, Corp.
E-18-260-11-06 - Gulf Coast Paper Co. Inc.
E-18-260A-11-06 - CC Distributors, Inc.
E-18-260B-11-06 - Unipak, Corp.
Attachments:
L.
AI-67381
Approval to exercise the fourth/4th [of five (5) extensions possible] with Tropical Texas Behavioral Health [Center], MHMR as provided in the original contract #C-13-356-12-20 for "Screening Assessments and Psychiatric Evaluation of Inmates Incarcerated at the County Jail" for Hidalgo County Sheriff's Office under the same terms and conditions.
Attachments:
M.
AI-67359
Approval of the addition of fuel cards/users including, but not limited to, the following:
1. Hidalgo County Sheriff's Office - Fuel Cards/Users
2. Hidalgo County Adult Probation Department- Fuel Card Users
3. Hidalgo County Planning Department - Fuel Card Users
1. Hidalgo County Sheriff's Office - Fuel Cards/Users
2. Hidalgo County Adult Probation Department- Fuel Card Users
3. Hidalgo County Planning Department - Fuel Card Users
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of November, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 6, 2018.
Signed this 6th day of NOVEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of November, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 6, 2018.
Signed this 6th day of NOVEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy