SPECIAL MEETING - December 11, 2018
BE IT REMEMBERED, that on this 11th day of December A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 11, 2018 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval with the exception of Consent Agenda Items.7.A. & 7.B. to be discussed.
Vote: 3 - 0 - Unanimously
1.
AI-68090
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-68097
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-68069
2018- Hidalgo County Sheriff's Office (1100)
Attachments:
B.
AI-68070
2018- Hidalgo County Sheriff's Office (program 083)
Attachments:
C.
AI-68067
2018 - DBM Flood Ctrl Water Extract (1100)
Attachments:
D.
AI-68062
2018 - Jail (1100)
Attachments:
E.
AI-68027
2018 - Pct 1 Parks (1100)
Attachments:
F.
AI-68024
2018 - Pct 2 Administration (1200)
Attachments:
G.
AI-68016
2018 - Pct 2 CRC San Juan (1100)
Attachments:
H.
AI-68030
2018 - CO2017-Pct 2 Rancho Blanco (Jackson Rd) (1351)
Attachments:
I.
AI-68032
2018 - Health & Human Services Dept. / Clinics (1100)
Attachments:
J.
AI-68033
2018 - County Commissioners (1100)
Attachments:
K.
AI-68043
2018 - Facilities Mgmt. Security Division (1100)
Attachments:
L.
AI-68011
2018 - Pct 1 Sanitation (1100)
Attachments:
M.
AI-67981
2018 - Constable Precinct 4 (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-68075
County Commissioners:
Requesting approval of interdepartmental transfer from Insurance Acct. to County Comm. Acct. in the amount of $ 4,100.00 to fund equipment for court
Requesting approval of interdepartmental transfer from Insurance Acct. to County Comm. Acct. in the amount of $ 4,100.00 to fund equipment for court
Attachments:
B.
AI-68035
Health (1100)
Approval of 2018 interdepartmental transfer from Health Clinics (program 003) to Health Administration (program 001) in the amount of $8054.92 to fund anticipated expenditures through 12/31/18.
Approval of 2018 interdepartmental transfer from Health Clinics (program 003) to Health Administration (program 001) in the amount of $8054.92 to fund anticipated expenditures through 12/31/18.
Attachments:
C.
AI-68025
Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj in the total amount of $45,912.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj in the total amount of $45,912.00 to fund project expenditures.
Attachments:
5.
Planning Department:
A.
AI-68004
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-67963
1. Reimbursements of Financial Guarantee
a. Falcon’s Nest Ph. 1 Subdivision - Pct. 1 (Juan D. Salinas) (FM 2812 & Kenyon Road)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
b. Ranchitos Escondidos Ph. 1-A Subdivision- Pct. 4 (Forrest N. Runnels, Jr.) (FM 2812 & Cesar Chavez Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
c. M.A. Subdivision- Pct. 1 (Alfonso Flores) (Mile 11 North Road & Mile 4 ½ W. Road)
*Reimbursement request: $6,000.00 for installation of 1 Multi-Family OSSF
d. Texas Station Ph. 2 Subdivision- Pct. 4 (Richard A. Garza) (FM 2812 & Brushline Road)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
e. Sendero Trails Ph. 1 Subdivision- Pct. 4 (Elio Botello) (FM 490 & US HWY 281)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
a. Falcon’s Nest Ph. 1 Subdivision - Pct. 1 (Juan D. Salinas) (FM 2812 & Kenyon Road)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
b. Ranchitos Escondidos Ph. 1-A Subdivision- Pct. 4 (Forrest N. Runnels, Jr.) (FM 2812 & Cesar Chavez Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
c. M.A. Subdivision- Pct. 1 (Alfonso Flores) (Mile 11 North Road & Mile 4 ½ W. Road)
*Reimbursement request: $6,000.00 for installation of 1 Multi-Family OSSF
d. Texas Station Ph. 2 Subdivision- Pct. 4 (Richard A. Garza) (FM 2812 & Brushline Road)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
e. Sendero Trails Ph. 1 Subdivision- Pct. 4 (Elio Botello) (FM 490 & US HWY 281)
*Reimbursement request: $1,000.00 for installation of 1 OSSF
Attachments:
6.
Executive Office:
A.
AI-68040
Approval of 457 plan hardship withdrawal request for employee #099767
Attachments:
7.
Budget & Management:
A.
AI-67976
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 16-30, 2018 in the amount of $42,157.70 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 - Unanimously
Commissioner David L. Fuentes abstained from all discussions and actions regarding Item.7.A.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 - Unanimously
Commissioner David L. Fuentes abstained from all discussions and actions regarding Item.7.A.
Attachments:
B.
AI-67975
1. Approval of reimbursement in the amount of $960,121.10 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/23/18 to 12/05/18.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 - Unanimously
Commissioner David L. Fuentes abstained from all discussions and actions regarding Item.7.B.1. & 2.
| 11/23-28/18 | $444,774.03 |
| 11/29-30/18 | $ 26,604.89 |
| 12/03-05/18 | $488,742.18 |
| TOTAL | $960,121.10 |
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 - Unanimously
Commissioner David L. Fuentes abstained from all discussions and actions regarding Item.7.B.1. & 2.
8.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-67978
Requesting the authority to advertise project and approval of procurement packet (i.e., specifications/requirements, legal notice, draft lease agreement etc.) as attached hereto for Hidalgo County WIC Program - "Lease of Office - Space City of Weslaco - RFB 2018-201-01-03-YZV, including the re-advertising of project if/when applicable.
Attachments:
B.
AI-67982
PCT. #1:
Requesting approval to pay invoice # 11327290 in the amount of $89,620.35 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
C.
AI-67983
PCT. #1:
Requesting approval to pay invoice #11327270 in the amount of $13,000.00 in connection to Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
D.
AI-67985
PCT. #1:
Requesting approval to pay invoice # 11327295 in the amount of $29,102.88 for engineering services rendered in connection with Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
E.
AI-67986
PCT. #1:
Requesting approval to pay invoice # 11327291 in the amount of $64,327.90 for FM 1015 Project - WA #1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
F.
AI-67961
Approval of Application for Payment No. 2 in the amount of $69,583.42 for the Precinct 1 Build Back Services as submitted by contractor, Servpro of Harlingen/San Benito and as reviewed by the project engineer, Halff Associates.
Attachments:
G.
AI-68020
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| County Wide Shop Facility Project | 12/03/18 | 20108 | $ 1,453.93 | 760512 |
| Las Milpas Park Youth Facility Project | 12/03/18 | 20109 | $15,890.95 | 767363 |
| Military Highway Extension Project | 12/03/18 | 20110 | $22,658.22 | 770537 |
| Las Milpas Road Project | 12/03/18 | 20111 | $ 7,893.18 | 777422 |
| Off-System Bridge Traffic Devices Project | 12/03/18 | 20112 | $ 3,622.92 | 782931 |
| N. San Juan Park Swimming Pool Project | 12/03/18 | 20113 | $ 3,552.52 | 782815 |
H.
AI-67993
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| SH 107/BUS 281 Intersection & Drainage Improvement Project | 11/30/18 | 11327276 | $ 6,498.34 | 750481 |
| New Courthouse-Traffic Studies/Traffic Signal Project | 11/30/18 | 11327277 | $ 7,550.00 | 785275 |
| Cesar Chavez Road Project | 11/30/18 | 11327292 | $ 31,109.33 | 732294 |
| Eldora Road Project | 11/30/18 | 11327293 | $ 35,803.67 | 732796 |
| Dicker Road Project | 11/30/18 | 11327294 | $ 5,407.52 | 778854 |
| SH 107/BUS 281 Roadway & Drainage Improvement Project | 11/30/18 | 11327300 | $177,720.87 | 788634 |
Attachments:
I.
AI-67967
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO |
| L&G Consulting Engineers, Inc. | 11/30/18 | 11327298 | $12,577.44 | 775957 |
Attachments:
J.
AI-67966
Acceptance and approval of project invoice submitted by Halff Associates, Inc. for engineering services for the: "Demolition of all site structures and improvements at Old/Former Jail Site located at 207 E. Loeb St. in Edinburg, Tx" - Invoice #00018592 in the amount of $3,033.34
Attachments:
K.
AI-67912
Requesting the authorization/approval to reject the two (2) proposals received for the project titled "Auctioneer & Storage Services" through RFP No.: 2018-043C-08-29-SGS as the ninety (90) days period for action on the proposals has expired as stated in the Legal Notice, page 9, as attached herein.
Attachments:
L.
AI-67648
Authority to advertise and approval of procurement packet for "Extraction of Water (De-watering)" - 2018-262-12-26-HGO - with authority to re-advertise when/if necessary.
Attachments:
M.
AI-67964
Requesting approval to terminate current agreement with "Protection 1" formally known as "ASG Security" for Fire Alarm Monitoring Services for Constable Pct. 1 as approved on 01/07/2014 under AI-42434.
Attachments:
N.
AI-67965
Approval to declare as Surplus (for the purpose of destruction and disposition) a wooden Shed at Penitas Landfill including the removal of shed (Bldg. #3107) from the county's inventory list and insurance records, as detailed on "Exhibit A".
O.
AI-67987
Pursuant to Texas Local Government Code, 263.151(1), Hidalgo County Precinct 3 is requesting approval to declare as "Salvage Property" [unusable] and sell as "Scrap Metal" including removing the items listed in Exhibit A from Hidalgo County Precinct 3 inventory list.
P.
AI-67969
Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO No. |
| 11327271 | 11-30-18 | La Homa ROW-WA #1 | $ 2,700.00 | 671613 |
| 11327281 | 11-30-18 | Mile 3 TomGill to FM2221 WA#6 | $64,491.97 | 784305 |
| 11327282 | 11-30-18 | Veterans Blvd. WA #2 | $22,477.06 | 763269 |
| 11327283 | 11-30-18 | FM 494 Shary Rd. WA#3 | $15,610.00 | 772303 |
| 11327284 | 11-30-18 | FM 494 Shary Rd. WA #4 | $35,662.00 | 779844 |
| 11327285 | 11-30-18 | Mile 3 Project WA #4 | $13,800.00 | 771660 |
| 11327286 | 11-30-18 | Veterans Blvd. WA #3 | $49,587.50 | 772041 |
| 11327299 | 11-30-18 | Liberty Rd. Project WA #3 | $28,668.00 | 735526 |
| 11327272 | 11-30-18 | South Detention Basin Project | $ 900.00 | 735730 |
Attachments:
Q.
AI-68009
Approval of payment application No. 24 in the amount of $87,028.26 as submitted by L&G Construction awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Consulting Engineers, Inc.
Attachments:
R.
AI-67999
Approval of the following invoices (for processing and payment) as submitted by contracted/project engineers and contractors, L&G Consulting Engineers, Inc., Texas Cordia Construction, LLC., & B2Z Engineering:
| Invoice No. | Invoice Date | Project | Invoice Amount | P.O. No. |
| Pay App 10 | 12/04/2018 | 10th St Extension Project | $436,279.33 | 774917 |
| 11327273 | 11/30/2018 | 10th St Extension Project | $ 82,683.90 | 700265 |
| 11327278 | 11/30/2018 | FM 1925 WA#3 Alamo Rd To Sharp Rd. | $122,005.00 | 785987 |
| 11327279 | 11/30/2018 | FM 1925 WA#2 (10th to McColl) | $ 86,408.60 | 785986 |
| 11327280 | 11/30/2018 | FM 2220 (Ware Road) Project Mile 5 to FM 1925 | $ 30,310.46 | 728311 |
| 11327288 | 11/30/2018 | Cesar Chavez Re-Alignment WA #1 | $ 7,085.00 | 783997 |
| 11327289 | 11/30/2018 | Sunflower Park Det. Facility | $ 46,238.98 | 785378 |
| 40057 | 12/03/2018 | WA#6 Mile 17 Road Project | $ 58,403.43 | 781241 |
| 40056 | 12/03/2018 | WA#5 Mile 17 1/2 (Russell Road) | $ 27,405.92 | 781240 |
| 40055 | 12/03/2018 | WA#2 Seminary Road Project | $ 52,665.98 | 779383 |
| 40054 | 12/03/2018 | Memorial Park - Construction Phase Services | $ 1,802.24 | 767241 |
Attachments:
S.
AI-67991
Facilities Management:
Requesting approval to pay invoice #40058 in the amount of $1,537.56 for County Services Facilities County Wide Departments Judicial & Law Enforcement - WA #7, as submitted by B2Z Engineering, LLC.
Requesting approval to pay invoice #40058 in the amount of $1,537.56 for County Services Facilities County Wide Departments Judicial & Law Enforcement - WA #7, as submitted by B2Z Engineering, LLC.
Attachments:
T.
AI-67998
Facilities Management:
Acceptance and approval of project invoice submitted by Noble Texas Builders for services of the: Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System for Hidalgo County Administration Building:
Invoice / Application # 2 in the amount of $1,538.78 and approval of Certificate of Substantial Completion
Acceptance and approval of project invoice submitted by Noble Texas Builders for services of the: Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System for Hidalgo County Administration Building:
Invoice / Application # 2 in the amount of $1,538.78 and approval of Certificate of Substantial Completion
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of December, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 11, 2018.
Signed this 11th day of DECEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of December, 2018
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 11, 2018.
Signed this 11th day of DECEMBER 2018
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy