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Minutes for DRAINAGE DISTRICT

SPECIAL MEETING - December 11, 2018

BE IT REMEMBERED, that on this 11th day of December A.D., 2018, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
DRAINAGE DISTRICT 
BOARD OF DIRECTORS
December 11, 2018
9:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call

Board member Eduardo "Eddie" Cantu called the meeting to order at 9:28 a.m.

Chairman Ramon Garcia was the only absentee.
 
2.
 
Prayer

Opening prayer offered by Raul Sesin.
 
3.
 
Open Forum

No comments under open forum.
 
4.
 
Approval of Consent Agenda

The board moved to approve the entire consent agenda.
 
5.
 
2018 Bond Referendum Projects:
 
A.
AI -68044
1).   Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

2).  Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".
FIRM NAME: SCORE: RANK
Alpha Infrastructure Engineering, PLLC 92.00 2
Javier Hinojosa Engineering 95.67 1
Cortran Engineering, PLLC 89.67 3
Strada Engineering and Consulting, LLC 87.67 5
CSJ Group 89.00 4

Hon. Palacios stepped away from the meeting.

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

3).  Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm of Javier Hinojosa Engineering, PLLC. for the provisions of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously
Attachments:
 
B.
AI -68049
1).   Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously

2).  Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Jackson Rd. Drain -2018 Bond Referendum Project #16".
FIRM NAME: SCORE: RANK
Quintanilla, Headley & Associates, Inc. 94.67 1
Cortran Engineering, PLLC 89.67 3
South Texas Infrastructure Group, LLC 90.00 2
CSJ Group 89.00 4
     

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

3).  Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm of Quintanilla, Headley & Associates, Inc. for the provisions of Professional Engineering Services for "Jackson Rd. Drain -2018 Bond Referendum Project #16"..

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
Attachments:
 
C.
AI -68042
1).   Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

2).  Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".
FIRM NAME: SCORE: RANK
SWG Engineering, LLC 90.33 4
Melden & Hunt, Inc. 93.33 2
Cruz-Hogan Consultants, Inc. 91.00 3
B2Z Engineering, LLC 95.00 1
South Texas Infrastructure Group, LLC 90.00 5

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

3).  Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm of B2Z Engineering, LLC., for the provisions of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
Attachments:
 
6.
AI -68057
A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-060-11-28, "RCW Subdivision Drainage Improvement", to Filegonia Site Contractors, LLC, for Base Bid in the total amount $279,818.00, as recommended by Project Engineer (subject to Legal Approval and Compliance with HB1295).

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously
  
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
Attachments:
 
7.
AI -67962
A. Request approval to create one (1) Engineering Technician II and set salary at $36,455 effective December 11, 2018.

Sesin informed that a UTRGV student currently holds the position, they are now asking to bring the person on board as an engineer. 

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously

B. Approval of Revised Salary Schedule

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously
 
8.
AI -68059
Requesting approval of closing documents for Parcel 1 (Easement) as it relates to Pleasant View Drive Drainage project and authority for the Chairman of the Board to execute documents, pending final legal review.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously
Attachments:
 
9.
AI -68037
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 - "Hauling Services of Construction Materials" - RFB No. HCDD1-19-016-01-03, including the re-advertisement of project in the event no bids are received & project is still required.

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
Attachments:
 
10.
AI -68051
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
General Fund 110 - Budget: 006-M&O
A.  Application for Payment No.5 in the amount of $35,256.15 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

B. Application for Payment No.6 in the amount of $18,131.40 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#634000



On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
 
11.
AI -67881
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
General Fund 110
Budget: 006
Application for payment no. 3 in the amount of $99,106.20 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.)
Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1
PO#634762

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
Attachments:
 
12.
AI -68053
 Payment of  Invoice, from Texas Commission on Environmental Quality pertaining to District's Permit No. 013195 (Acct: 0609917R)-Water Use Assessment Fees for  fiscal years  16,17,18,  in the amount of $18,357.84 .

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
Attachments:
 
13.
 
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
 
A.
 
Real Estate Acquisition

No action taken on this item.
 
B.
 
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.

No action taken on this item.
 
C.
AI -68073
Claim of Hidalgo County DD#1 v. Federal Emergency Management Agency (FEMA)

No action taken on this item.
 
14.
 
Open Session:
 
A.
 
Real Estate Acquisition

Proceed as Directed.
 
B.
 
Pending and/or Potential Litigation

No action taken on this item.
 
C.
AI -68074
Claim of Hidalgo County DD #1 v. Federal Emergency Management Agency (FEMA)

Authorization for administration to proceed as discussed.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously
 
15.
 
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed

No action taken on this item.
 
16.
 
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed

No action taken on this item.
 
17.
 
Adjourn

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 11th day of December, 2018

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G. Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 11, 2018.

Signed this 11th day of DECEMBER 2018




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy