SPECIAL MEETING - January 9, 2019
BE IT REMEMBERED, that on this 9th day of January A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 9, 2019 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with the exception of Consent Agenda Items. 11.B., 13.A.1 & 2., & 13.B. & C. to be pulled for discussion.
Vote: 5 - 0 – Unanimously
1.
AI-68404
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-68403
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-68366
2018 - Hidalgo County Sheriff's Office (1100)
Attachments:
B.
AI-68367
2018-Emergency Management (1100)
Attachments:
C.
AI-68352
2018 - Jail (1100)
Attachments:
D.
AI-68283
2018 - Hidalgo County Sheriff's Office (1100)
Attachments:
E.
AI-68295
2018 - Sheriff's Federal Sharing - U.S. Justice (1229)
Attachments:
F.
AI-68260
2018 - Health & Human Services Dept. / Clinics (1100)
Attachments:
G.
AI-68243
2018 - Safety Division (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-68351
CO2016-Pct 2 ICA Cesar Chavez(Bus83-Hall Acres) Rd Prj (1350):
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 Cesar Chavez(Bus83-Nolana) Rd Prj to CO2016-Pct 2 ICA Cesar Chavez (Bus83-Hall Acres) Rd Prj in the amount of $223,500.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 Cesar Chavez(Bus83-Nolana) Rd Prj to CO2016-Pct 2 ICA Cesar Chavez (Bus83-Hall Acres) Rd Prj in the amount of $223,500.00 to fund project expenditures.
Attachments:
5.
2019 Intradepartmental Transfers:
A.
AI-68370
2019 - County Judge (1100)
Attachments:
B.
AI-68362
2019 - County Court #4 (1100)
Attachments:
C.
AI-68365
2019 Public Affairs (1100)
Attachments:
D.
AI-68343
2019 - Health & Human Services Dept. / Health Adm. (1100)
Attachments:
E.
AI-68348
2019 -I.T-(1100 )
Attachments:
F.
AI-68344
2019 - I.T. County Wide (1100)
Attachments:
G.
AI-68330
2019 - Nuisance Abatement Division (1100)
Attachments:
H.
AI-68347
2019 - Pct 1 Adm. (1200)
Attachments:
I.
AI-68300
2019 - Pct 1 Sanitation (1100)
Attachments:
J.
AI-68349
2019 - Pct 2 Administration (1200)
Attachments:
K.
AI-68307
2019 - Pct. 3 Adm. (1200)
Attachments:
L.
AI-68296
2019 - Safety Division (1100)
Attachments:
M.
AI-68297
2019- 389th District Court (1100)
Attachments:
N.
AI-68303
2019 Planning Dept. (1100)
Attachments:
O.
AI-68317
2019 - District Attorney's Office (1100)
Attachments:
P.
AI-68320
2019 Purchasing (1100)
Attachments:
6.
2019 Interdepartmental Transfers:
A.
AI-68310
Co Wide Adm - Contingency (1100):
Approval of 2019 interdepartmental transfer from Adult Probation (Program 014 & 034) into Co Wide Adm-Contingency in the amount of $484,974.00.
Approval of 2019 interdepartmental transfer from Adult Probation (Program 014 & 034) into Co Wide Adm-Contingency in the amount of $484,974.00.
Attachments:
7.
Planning Department:
A.
AI-68299
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-68255
1. Reimbursement of Financial Guarantee
a.Maravillas Estates Ph. 3 Subdivision - Pct. 1 (Elias Woloski) (Midway Road & Ponicano Drive)
*Reimbursement request: $115,500.00 for installation of 76 OSSF
a.Maravillas Estates Ph. 3 Subdivision - Pct. 1 (Elias Woloski) (Midway Road & Ponicano Drive)
*Reimbursement request: $115,500.00 for installation of 76 OSSF
Attachments:
8.
Monthly Fee Reports:
A.
AI-68134
District Clerk Fee report for the month of November 2018 $373,699.89
Attachments:
B.
AI-68111
District Attorney's Office Check Fraud Fees Monthly Report - November 2018
Attachments:
9.
Executive Office:
A.
AI-68308
Approval of 457 plan hardship withdrawal request for employee #106925
Attachments:
10.
Tax Refunds:
A.
AI-68249
| Account Number | Payer | Amount |
| W2300.99.000.0000.Y7 | Duff & Phelps LLC | $9,663.82 |
Attachments:
11.
Membership Dues/Certifications:
A.
AI-68364
Requesting approval to pay the 2019 membership dues for (iGo) International Association of Government Officials, a new association which was formed by the merger of IACREOT and NACRC, in the amount of $200.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue a check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-68304
Planning Department:
Requesting to renew three (3) 2019 TFMA/CFM Membership dues for (Certified Floodplain Managers) CFM Members: TJ Arredondo, Jorge Garcia and Cynthia Perez. The membership dues are $100.00 each totaling $300.00 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with requisition 384469 and using NIGP Code 96348.
Valde Guerra asked for approval subject to the affidavit being filed and attached.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to the affidavit being filed and attached.
Vote: 5 - 0 – Unanimously
Requesting to renew three (3) 2019 TFMA/CFM Membership dues for (Certified Floodplain Managers) CFM Members: TJ Arredondo, Jorge Garcia and Cynthia Perez. The membership dues are $100.00 each totaling $300.00 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with requisition 384469 and using NIGP Code 96348.
Valde Guerra asked for approval subject to the affidavit being filed and attached.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to the affidavit being filed and attached.
Vote: 5 - 0 – Unanimously
Attachments:
C.
AI-68277
WIC:
Approval to pay the 2019 Annual Membership dues to the Texas Association of Local WIC Directors (TALWD) for Clarissa Ramirez, WIC Director in the amount of $125.00. Requisition #(384108) with authority for the County Treasurer to issue check after review, audit, and procedures are completed by the County Auditor.
NWA:
Approval to pay the 2019 Annual Membership dues to the National WIC Association (NWA) for Clarissa Ramirez, WIC Director in the amount of $400.00. Requisition # (384114) with authority for the County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Approval to pay the 2019 Annual Membership dues to the Texas Association of Local WIC Directors (TALWD) for Clarissa Ramirez, WIC Director in the amount of $125.00. Requisition #(384108) with authority for the County Treasurer to issue check after review, audit, and procedures are completed by the County Auditor.
NWA:
Approval to pay the 2019 Annual Membership dues to the National WIC Association (NWA) for Clarissa Ramirez, WIC Director in the amount of $400.00. Requisition # (384114) with authority for the County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Attachments:
D.
AI-68244
Fire Marshal:
1. Requesting approval to pay required certification renewal fees and applicable late fees in the total amount of $87.17 payable to the Texas Commission on Fire Protection, using the State of Texas Travel Card for Deputy Fire Marshal Oscar Lopez with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 383385.
2. Requesting approval to pay required certification applicable late fees in the total amount of $268.66 payable to the Texas Commission on Fire Protection, using the State of Texas Travel Card for Hidalgo County Fire Marshal's Office employees and Auxiliary Deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 383833.
1. Requesting approval to pay required certification renewal fees and applicable late fees in the total amount of $87.17 payable to the Texas Commission on Fire Protection, using the State of Texas Travel Card for Deputy Fire Marshal Oscar Lopez with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 383385.
2. Requesting approval to pay required certification applicable late fees in the total amount of $268.66 payable to the Texas Commission on Fire Protection, using the State of Texas Travel Card for Hidalgo County Fire Marshal's Office employees and Auxiliary Deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 383833.
Attachments:
12.
Urban County:
A.
AI-68276
Requesting approval of one (1) applicant in the City of Weslaco and two (2) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
13.
Budget & Management:
A.
AI-68258
1. Approval of reimbursement in the amount of $842,036.55 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/13/18 to 12/26/18.
2. Approval of wire transfer to cover claims paid.
Commissioner David L. Fuentes abstained from all discussions and/or actions regarding Item.13.A.1 & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
| 12/13-19/18 | $415,264.76 |
| 12/20-26/18 | $426,771.79 |
| TOTAL | $842,036.55 |
Commissioner David L. Fuentes abstained from all discussions and/or actions regarding Item.13.A.1 & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI-68257
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 16-31, 2018 in the amount of $24,720.83 and requesting approval of wire transfer.
Commissioner David L. Fuentes abstained from all discussions and/or actions regarding this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from all discussions and/or actions regarding this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
C.
AI-68237
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 1-15, 2018 in the amount of $39,855.67 and requesting approval of wire transfer.
Commissioner David L. Fuentes abstained from all discussions and/or actions regarding this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from all discussions and/or actions regarding this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
D.
AI-68339
Non-Agenda Transfers Report and approval of emergency transfers for the period of October 2018 to December 2018.
Attachments:
E.
Interfund transfers:
1.
AI-68301
Co Wide Adm (1100):
Approval of 2019 interdepartmental transfer from Co Wide Admin to Tropical Tx Center MHMR to fund invoice that was increased due to updated county populations as well as increase to the required match percentage from 5% to 7.06% on the match for mental and behavioral health services in the amount of $318,031.
Approval of 2019 interdepartmental transfer from Co Wide Admin to Tropical Tx Center MHMR to fund invoice that was increased due to updated county populations as well as increase to the required match percentage from 5% to 7.06% on the match for mental and behavioral health services in the amount of $318,031.
Attachments:
14.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-68321
PCT. #1:
Requesting approval to pay invoice # 11327330 in the amount of $141,100.75 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
B.
AI-68322
PCT. #1:
Requesting approval to pay invoice #11327339 in the amount of $10,000.00 in connection to Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
C.
AI-68323
PCT. #1:
Requesting approval to pay invoice # 11327338 in the amount of $15,244.92 for engineering services rendered in connection with Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
D.
AI-68324
PCT. #1:
Requesting approval to pay invoice # 11327331 in the amount of $86,851.27 for FM 1015 Project - WA #1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
E.
AI-68354
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| County Wide Shop Facility Project | 01/03/19 | 20114 | $ 1,252.33 | 760512 |
| Las Milpas Park Youth Facility Project | 01/03/19 | 20115 | $ 887.27 | 767363 |
| Military Highway Extension Project | 01/03/19 | 20116 | $ 4,557.28 | 779323 |
| Las Milpas Road Project | 01/03/19 | 20117 | $14,893.46 | 777422 |
| N. San Juan Park Swimming Pool Project | 01/03/19 | 20118 | $ 1,243.51 | 782815 |
| Regional Linear Park Project-Phase II | 01/04/19 | 20119 | $14,941.49 | 790326 |
F.
AI-68353
Approval of the following invoices (for processing and payment) as submitted by contracted project engineer and contractor, L&G Consulting Engineers, Inc. and Texas Cordia Construction, LLC.
| Invoice No. | Invoice Date | Project | Invoice Amount | P.O. No. |
| 11327310 | 12/31/2018 | 10th Street Extension Project | $59,059.92 | 700265 |
| 11327333 | 01/02/2019 | FM 1925 WA#3 Alamo Rd to Sharp Rd. | $60,074.00 | 785987 |
| 11327334 | 01/02/2019 | FM 1925 WA#2 (10th to McColl) | $69,660.40 | 785986 |
| 11327344 | 01/02/2019 | FM 2220 (Ware Road) Project | $13,328.89 | 728311 |
| 11327345 | 01/02/2019 | Cesar Chavez Re-Alignment WA#1 | $7,085.00 | 783997 |
| 11327324 | 01/02/2019 | Mile 5 Project WA#1 | $4,896.00 | 740893 |
| Pay App 11 | 01/04/2019 | 10th St Extension Project | $317,980.26 | 774917 |
Attachments:
G.
AI-68306
Approval of Application for Payment No. 3 in the amount of $143,781.74 for the Precinct 1 Build Back Services as submitted by contractor, Servpro of Harlingen/San Benito and as reviewed by the project engineer, Halff Associates.
Attachments:
H.
AI-68337
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project | 01/02/19 | 11327320 | $ 1,965.16 | 762740 |
| Cesar Chavez Road Project | 01/02/19 | 11327340 | $ 2,056.36 | 732294 |
| SH 107/BUS 281 Intersection & Drainage Improvement Project | 01/02/19 | 11327341 | $ 6,215.90 | 750481 |
| SH 107/BUS 281 Roadway & Drainage Improvement Project | 01/02/19 | 11327342 | $139,523.39 | 788634 |
Attachments:
I.
AI-68293
Pct. 3 Border Colonia Access Program:
Requesting acceptance and approval of Invoice # 18-12-000014 in the amount of $1,078.50 as submitted by L&G Engineering in connection with professional engineering services under Contract# C-CAP-12-168-07-03 for Pct. 3 El Flaco Chiquito Subdivision.
J.
AI-68281
The Honorable Judge Jaime E. Tijerina, Hidalgo County 93rd District Court is requesting the removal of fixed assets listed in Exhibit A attached herein as detailed in the additional supporting documentation.
Attachments:
K.
AI-68305
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO |
| L&G Consulting Engineers, Inc. | 1/2/19 | 11327336 | $12,577.44 | 775957 |
Attachments:
L.
AI-68279
Requesting approval and authorization for payment for the following invoices to Halff Associates, Inc. with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
| Invoice Date | Invoice | Amount Due |
| 10/02/18 | 00016684 | $13,786.50 |
| 10/30/18 | 00017558 | $11,497.21 |
| 12/03/18 | 00018593 | $2,430.00 |
Attachments:
M.
AI-68251
Approval of Pay Application No. 25 (retainage) in the amount of $233,078.05 as submitted by L&G Construction Company awarded contractor for Precinct 3 South Detention Basin Project, as certified by project engineer, L&G Consulting Engineers, Inc.
Attachments:
N.
AI-68261
Requesting approval of payment on invoice number 18125 in the amount of $10,353.00 as submitted by project engineer, Javier Hinojosa Engineering under contract #C-17-329-12-19, for Western Road (Mile 12 to Mile 14) Project.
Attachments:
O.
AI-68246
The Hidalgo County 206th District Court, requests removing the following Hidalgo County fixed assets (as detailed in Exhibit "A" attached hereto) from their current inventory list.
Attachments:
P.
AI-68228
Approval to remove Hidalgo County fixed asset as detailed in Exhibit "A" attached hereto from the Human Services inventory list.
Q.
AI-68271
The Hidalgo County Justice of the Peace, Precinct #3, Place 2, is requesting the removal of the following Hidalgo County fixed assets as detailed in Exhibit "A" attached hereto from their current inventory list.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of January, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 9, 2019.
Signed this 9th day of JANUARY 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of January, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 9, 2019.
Signed this 9th day of JANUARY 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy