SPECIAL MEETING - January 15, 2019
BE IT REMEMBERED, that on this 15th day of January A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 15, 2019 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval with the exception of Consent Agenda Items. 13.B.1 & 2., and 14.B. to be pulled for further discussion.
Vote: 5 - 0 - Unanimously
1.
AI-68522
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-68524
Presentation of Fund Information Report
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-68481
2018 - D.A. DVSP (1281)
Attachments:
B.
AI-68425
2018 - Nuisance Abatement Division (1100)
Attachments:
C.
AI-68408
2018 - IT Department (1100)
Attachments:
D.
AI-68376
2018 - Executive Office (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-68498
CO2016-Pct 2 Indoor Baseball Park Project (1350):
Approval of 2018 interdepartmental transfer from Various CO2016- Pct 2 Projects into CO2016-Pct 2 Indoor Baseball Park Project in the amount of $1,725,000.00 to fund acquisition expenditures.
Approval of 2018 interdepartmental transfer from Various CO2016- Pct 2 Projects into CO2016-Pct 2 Indoor Baseball Park Project in the amount of $1,725,000.00 to fund acquisition expenditures.
Attachments:
B.
AI-68452
CO2016-Pct 2 Regional Linear Park Prj (1350):
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 C. Chvz (Bus 83-Nolana) Rd Project into CO2016-Pct 2 Regional Linear Park Project in the amount of $49,871.36 to fund project expenditures.
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 C. Chvz (Bus 83-Nolana) Rd Project into CO2016-Pct 2 Regional Linear Park Project in the amount of $49,871.36 to fund project expenditures.
Attachments:
C.
AI-68426
Pct 2 Eldora Heights Subdivision Rd Prj (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Eldora Heights Subdivision Road Project in the amount of $33,573.08 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Eldora Heights Subdivision Road Project in the amount of $33,573.08 to fund project expenditures.
Attachments:
5.
2019 Intradepartmental transfers:
A.
AI-68504
2019 - Probate Court (1100)
Attachments:
B.
AI-68499
2019 - Pct. #4 - BCAP (1312)
Attachments:
C.
AI-68422
2019 - Pct 2 Parks (1100)
Attachments:
D.
AI-68483
2019 - Pct 1 R&B (1200)
Attachments:
E.
AI-68484
2019 - Civil Service (1100)
Attachments:
F.
AI-68472
2019 - Pct. 4 CRC (1100)
Attachments:
G.
AI-68474
2019 - Pct.4 Parks (1100)
Attachments:
H.
AI-68475
2019 - Pct.4 Admin (1200)
Attachments:
I.
AI-68428
2019- IT Department (1100 C.W.)
Attachments:
J.
AI-68437
2019 - IT Department (1100 I.T.)
Attachments:
K.
AI-68439
2019 - IT Department (1100 C.W.)
Attachments:
L.
AI-68420
2019 - Public Defender's (1100)
Attachments:
M.
AI-68407
2019 - JP 1-2 (1100)
Attachments:
N.
AI-68394
2019 - 332nd DC (1100)
Attachments:
O.
AI-68381
2019 - Human Resources (1100)
Attachments:
P.
AI-68385
2019 - Pct 1 Parks (1100)
Attachments:
6.
2019 Interdepartmental transfers:
A.
AI-68456
Purchasing Department (1100):
Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency to Purchasing Department in the total amount of $12,245.36 to fund expenditures for Laserfiche software Agreement (implementation phase).
Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency to Purchasing Department in the total amount of $12,245.36 to fund expenditures for Laserfiche software Agreement (implementation phase).
Attachments:
B.
AI-68427
Co Wide Comm. System (1100):
Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency (progm. 002) to Co. Wide Comm. Sys. (progm. 083) in the amount of $19,404.00 to pay FY19 wireless communications (regional radio system services).
Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency (progm. 002) to Co. Wide Comm. Sys. (progm. 083) in the amount of $19,404.00 to pay FY19 wireless communications (regional radio system services).
Attachments:
7.
Planning Department:
A.
AI-68415
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
8.
District Attorney:
A.
AI-68451
Approval of ratification of Cooperative Prisoner Transportation Agreement between the US Marshal's and Hidalgo County for transport of detainee.
Attachments:
9.
Executive Office:
A.
AI-68410
Fire Marshal:
Approval to reimburse employee Eric Sanchez, Chief Deputy Fire Marshal, in the amount of $56.49 for an Exam he paid for one of his certifications to Texas Commission on Fire Protection, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. Requisition# 385192.
Approval to reimburse employee Eric Sanchez, Chief Deputy Fire Marshal, in the amount of $56.49 for an Exam he paid for one of his certifications to Texas Commission on Fire Protection, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. Requisition# 385192.
Attachments:
B.
AI-68418
Approval of 457 plan hardship withdrawal request for employee #034339
Attachments:
10.
Tax Refunds:
A.
AI-68375
| Account Number | Payer | Amount |
| 00085.90.460.0006.65 | AEP Texas Inc | $14,312.77 |
Attachments:
B.
AI-68374
| Account Number | Payer | Amount |
| W2170.00.000.0001.00 | Saini Hospitality LLC | $24,665.06 |
Attachments:
11.
Membership Dues/Certifications:
A.
AI-68338
Tax Office:
Requesting approval to pay 2019 membership dues to the Tax Assessor Collectors Association (TACA) in the amount of $425.00 for Pablo (Paul) Villarreal, Jr. ($125.00), Eva Mireles ($50.00), Julio Espinosa ($50.00), Rudy Flores ($50.00), Edgar Jaramillo ($50.00), Crystal Puente ($50.00) and Alejandro Bazan ($50.00) - (Req# 384518) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Requesting approval to pay 2019 membership dues to the Tax Assessor Collectors Association (TACA) in the amount of $425.00 for Pablo (Paul) Villarreal, Jr. ($125.00), Eva Mireles ($50.00), Julio Espinosa ($50.00), Rudy Flores ($50.00), Edgar Jaramillo ($50.00), Crystal Puente ($50.00) and Alejandro Bazan ($50.00) - (Req# 384518) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-68405
Tax Office:
Requesting approval to pay 2019 membership dues Texas School Assessors Association (TSAA) in the amount of $55.00 for Pablo (Paul) Villarreal, Jr - (Req# 385102) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Requesting approval to pay 2019 membership dues Texas School Assessors Association (TSAA) in the amount of $55.00 for Pablo (Paul) Villarreal, Jr - (Req# 385102) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Attachments:
C.
AI-68485
Pct. #4:
Approval to rescind action taken by Commissioners Court on 12/04/2018 AI-67840; payment of RGV Hispanic Chamber of Commerce membership dues.
Approval to rescind action taken by Commissioners Court on 12/04/2018 AI-67840; payment of RGV Hispanic Chamber of Commerce membership dues.
Attachments:
D.
AI-68391
Auditors Office (1100): Requesting approval to pay 2019 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition #385079) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
E.
AI-68332
Constable Pct. 2 (1100):
Requesting approval for annual 2019 JPCA Membership Dues for All Constable employees in the amount of $655.00 (req #384726) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval for annual 2019 JPCA Membership Dues for All Constable employees in the amount of $655.00 (req #384726) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
F.
AI-68298
Safety Division (1100):
Requesting approval to pay membership dues to Society for Human Resource Management for Safety Officer Rene Parrao with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to Society for Human Resource Management for Safety Officer Rene Parrao with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
12.
Urban County:
A.
AI-68495
Requesting approval of one (1) applicant in the City of Weslaco under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
B.
AI-68491
Requesting approval of one (1) applicant in the City of Elsa under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
13.
Budget & Management:
A.
AI-68434
Flood Ctrl Wtr Extract (1100): a. Approval to undesignate the amount of $200,903.06 in the year 2019 for expenditures related to the Flood Ctrl Wtr Extract 2018. b. Approval of 2019 appropriation of funds in the amount of $200,903.06 to fund expenditures.
Attachments:
B.
AI-68455
1. Approval of reimbursement in the amount of $942,575.75 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/27/18 to 01/09/19.
2. Approval of wire transfer to cover claims paid.
Commissioner David L. Fuentes abstained from all discussions and/or actions regarding Item.13.B.1 & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
| 12/27-31/18 | $301,515.26 |
| 01/02-02/19 | $ 91,360.38 |
| 01/03-09/19 | $549,700.11 |
| TOTAL | $942,575.75 |
Commissioner David L. Fuentes abstained from all discussions and/or actions regarding Item.13.B.1 & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
14.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-68502
Pct. #4 - Approval of Supplemental Agreement No. 1, to include task "Project Management" added to Exhibit B with details identified in Supplemental Agreement No. 1 (attached herein) in connection to contract No: C-15-110-03-31 with L&G Engineering. "FM 1925 Project (10th Street to McColl)" P.O. 785986, resulting in no net increase or decrease to original approved amount of Work Authorization No. 2. With authority for County Judge to sign the required document(s).
B.
AI-68479
Action to exercise the sixty (60) day grace period extension as provided in the agreement for "Radiological Diagnostic & Related Mobile Services for Incarcerated Inmates" for Hidalgo County Sheriff's Office, continuing under the same rates, terms, and conditions through 03/07/2019.
Martha Salazar informed that legal counsel and the auditor's office discussed the matter and issue has been resolved.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Martha Salazar informed that legal counsel and the auditor's office discussed the matter and issue has been resolved.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
C.
AI-68489
Requesting authority to enter into a month to month agreement with Spectrum Enterprise for internet services at the 430th District Court. Installation will be included. Requesting authority for the County Judge to sign all required documents. Subject to Form 1295.
Attachments:
D.
AI-68355
1. Requesting approval of Work Authorization No. 1 in the amount of $75,037.50 as it relates to Geo Technical & Construction Materials Testing and Testing Services for the New Tax Office Building (Substation) to be located within Pct #1 with Millennium Engineers Group, Inc.;
2. Requesting approval of Work Authorization No. 2 in the amount of $43,785.50 as it relates to Geo Technical & Construction Materials Engineering and Testing Services for Sunset Operations Building project located within Pct. 1 with Millennium Engineers, Group, Inc.
Attachments:
E.
AI-68453
Requesting approval of Supplemental Agreement No. 1 for services under Work Authorization No. 8, Contract No. C-15-046-03-03 for L&G Engineering, resulting in an estimated cost increase of $49,871.36 for the Pct 2 Regional Linear Park Project-Phase I.
Attachments:
F.
AI-68471
Pct 4 (1351/1345):
Approval of invoice # 40059 in the amount of $2,346.70 (for processing and payment) as submitted by contracted project engineer B2Z Engineering. Project Memorial Park WA#5 - P.O. 767241 - C-16-329-09-06
Approval of invoice # 40059 in the amount of $2,346.70 (for processing and payment) as submitted by contracted project engineer B2Z Engineering. Project Memorial Park WA#5 - P.O. 767241 - C-16-329-09-06
Attachments:
G.
AI-65690
1. Authorization to execute Software Financing Certificate of Acceptance and Solution Delivery & Acceptance forms as required by vendor, Ricoh USA, Inc., for Laserfiche, Purchasing Department's purchase order paperless initiative;
2. Requesting approval to purchase necessary block of time of 30 hours to complete three (3) additional workflows needed to properly execute this paperless initiative, for a total of $6,150 from cooperative US Communities' awarded vendor Ricoh USA, Inc.
3. Approve/authorize Martha L. Salazar, Purchasing Director, to execute required forms attached herein.
H.
AI-68386
Approval for County to exercise the holdover provision under section 1.3 as provided in the contract for: Lease of Office Space - City of Weslaco for Hidalgo County WIC Program under the same terms and conditions with GBB Rentals, LTD - E-17-322-10-31 so as to have no lapse in services while procurement process is completed.
I.
AI-68402
Approval of Application for Payment No. 1 in the amount of $119,050.68 for the Precinct 1 Build Back Services as submitted by contractor, Noble Texas Builders and as reviewed by the project engineer, Halff Associates.
Attachments:
J.
AI-68377
Requesting approval of Work Authorization No. 7 Invoice #40060 in the amount of $ 4,505.06 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" of: "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4.
Attachments:
K.
AI-68383
Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO Nos. |
| 11327343 | 1-2-19 | Liberty Rd. Project WA #3 | $11,972.00 | 735526 |
| 11327328 | 1-2-19 | Veterans Blvd. WA #3 | $41,387.50 | 772041 |
| 11327332 | 1-2-19 | FM 494 Shary Rd. WA #4 | $21,788.00 | 779844 |
| 11327308 | 1-2-19 | South Detention Basin Project | $ 5,400.00 | 735730 |
| 11327322 | 1-2-19 | Veterans Blvd. WA #2 | $30,630.42 | 763269 |
| 11327321 | 1-2-19 | Mile 3 WA #6 Project | $68,900.00 | 784305 |
| 11327319 | 1-2-19 | Mile 3 Section II WA #5 | $ 7,225.00 | 773904 |
| 11327326 | 1-2-19 | Mile 3 Project WA #4 | $42,739.50 | 771660 |
| 11327327 | 1-2-19 | FM 494 Shary Rd. WA #3 | $ 7,547.00 | 772303 |
| 11327323 | 1-2-19 | FM676 (Mile 5) Project | $ 7,650.00 | 745880 |
Attachments:
L.
AI-68463
BCAP/PCT. 3
1. Certificate of Substantial Completion as submitted and recommended by project engineer, Javier Hinojosa Engineering with the date of 12/21/18 for El Flaco Chiquito Subdivision.
2. Requesting acceptance and approval of Application for Payment No.2 (Final) in the amount of $52,037.55 for RDH Site & Concrete LLC contracted vendor for El Flaco Chiquito Subdivision (Pct. 3) as submitted by project engineer Javier Hinojosa Engineering (C-CAP-18-168-07-03)
1. Certificate of Substantial Completion as submitted and recommended by project engineer, Javier Hinojosa Engineering with the date of 12/21/18 for El Flaco Chiquito Subdivision.
2. Requesting acceptance and approval of Application for Payment No.2 (Final) in the amount of $52,037.55 for RDH Site & Concrete LLC contracted vendor for El Flaco Chiquito Subdivision (Pct. 3) as submitted by project engineer Javier Hinojosa Engineering (C-CAP-18-168-07-03)
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of January, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 15, 2019.
Signed this 15th day of JANUARY 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of January, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 15, 2019.
Signed this 15th day of JANUARY 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy