SPECIAL MEETING - January 29, 2019
BE IT REMEMBERED, that on this 29th day of January A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 29, 2019 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval with the exception of Consent Agenda Items. 9.D., 11.I.,14.R.,14.Z., and 13.A. & B. to be pulled for further discussion.
Vote: 5 - 0 -Unanimously
1.
AI-68726
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-68725
Presentation of Fund Information Report
B.
AI-68507
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of November 2018.
Attachments:
C.
AI-68693
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
D.
AI-68694
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
Attachments:
3.
2018 Intradepartmental Transfers:
A.
AI-68649
2018 - Health & Human Services Dept. / ELC (1293)
B.
AI-68659
2018 - Health & Human Services Dept. / MAC (1293)
Attachments:
C.
AI-68632
2018 - Health & Human Services Dept. / TB Control (1293)
Attachments:
D.
AI-68609
2018 - Health & Human Services Dept. / TB Fed. (1293)
Attachments:
E.
AI-68569
2018 - CRC Memorial (1100)
Attachments:
4.
2018 Interdepartmental Transfers:
A.
AI-68712
Pct 2 Eldora Heights Subdivision Project (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Eldora Heights Subdivision Project in the amount of $1,424.46 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Eldora Heights Subdivision Project in the amount of $1,424.46 to fund project expenditures.
Attachments:
B.
AI-68715
CO2016-Pct 2 Indoor Baseball Park Project (1350):
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 Palmer Pavilion Project to CO2016-Pct 2 Indoor Baseball Park Project in the amount of $240,000.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from CO2016-Pct 2 Palmer Pavilion Project to CO2016-Pct 2 Indoor Baseball Park Project in the amount of $240,000.00 to fund project expenditures.
Attachments:
C.
AI-68543
CO 2018B (1353):
Approval of 2018 interdepartmental transfer from CO 2018B-Pct 1 M10N(M6-FM1015) to CO 2018B-Pct 1 FM88(5TH AVE-FM1925) in the amount of $1,114,000.00 to reclassify funding needed for FM88 project.
Approval of 2018 interdepartmental transfer from CO 2018B-Pct 1 M10N(M6-FM1015) to CO 2018B-Pct 1 FM88(5TH AVE-FM1925) in the amount of $1,114,000.00 to reclassify funding needed for FM88 project.
Attachments:
5.
2019 Intradepartmental transfers:
A.
AI-68591
2019 - JP 5-1 (1100)
Attachments:
B.
AI-68691
2019 - Pct.4 Admin (1200)
Attachments:
C.
AI-68666
2019 - Civil Service (1100)
Attachments:
D.
AI-68646
2019-I.T. Department (1100 I.T.)
Attachments:
E.
AI-68661
2019 - Health & Human Services / Clinics (1100)
Attachments:
F.
AI-68648
2019 - Pct. 3 Adm. (1200)
Attachments:
G.
AI-68636
2019 - Purchasing (1100)
Attachments:
H.
AI-68635
2019 - Public Affairs (1100)
Attachments:
I.
AI-68638
2019 - Insurance (1100)
Attachments:
J.
AI-68597
2019 - WORKER'S COMP (2202)
Attachments:
K.
AI-68564
2019 - Health & Human Services (1100)
Attachments:
L.
AI-68530
2019 - Indigent Defense (1100)
Attachments:
M.
AI-68570
2019 - Sanitation (1100)
Attachments:
N.
AI-68572
2019 - CW Mech Shop (1200)
Attachments:
O.
AI-68584
2019 - IT Department (1100 I.T.)
Attachments:
P.
AI-68548
2019-Veterans Services-(1100)
Attachments:
Q.
AI-68552
2019 - County Court-At-Law No. 1 (1100)
Attachments:
R.
AI-68514
2019- 1115 WAIVER DSRIP (1100)
Attachments:
S.
AI-68527
2019 - Human Resources (1100)
Attachments:
T.
AI-68556
2019 - Co Comm (1100)
Attachments:
U.
AI-68510
2019 - 92nd DC (1100)
Attachments:
6.
2019 Interdepartmental transfers:
A.
AI-68596
Veterans Services (1100):
Approval of 2019 interdepartmental transfer from Co Wide Adm-Contingency to Veteran Services department in the amount of $2,100.00 to fund internet services and a dedicated line for Veteran Services Channel
Approval of 2019 interdepartmental transfer from Co Wide Adm-Contingency to Veteran Services department in the amount of $2,100.00 to fund internet services and a dedicated line for Veteran Services Channel
Attachments:
B.
AI-68478
Jail (1100):
Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency into Jail account in the amount of $7,000.00 to fund purchase of equipment for Jail Lobby.
Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency into Jail account in the amount of $7,000.00 to fund purchase of equipment for Jail Lobby.
Attachments:
7.
Planning Department:
A.
AI-68611
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-68629
1. Reimbursement of Financial Guarantee
a. Riviera Subdivision - Pct. 4 (Claudia Viera) (Skinner Road & Monte Cristo Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
a. Riviera Subdivision - Pct. 4 (Claudia Viera) (Skinner Road & Monte Cristo Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
Attachments:
C.
AI-68577
1. Reimbursement of Financial Guarantee
a. Weslaco Manor Subdivision - Pct. 1 (Jack McClelland) (Mile 2 West Road & Mile 11 North Road)
*Reimbursement request: $5,000.00 for installation of 5 OSSF’s
a. Weslaco Manor Subdivision - Pct. 1 (Jack McClelland) (Mile 2 West Road & Mile 11 North Road)
*Reimbursement request: $5,000.00 for installation of 5 OSSF’s
Attachments:
D.
AI-68562
1. Pipeline and Utility Permits
a. Applicant: North Alamo Water Supply Corporation
Legal Description: A Resubd. Of 31.737 acres of land out of farm tract 317, West & Adams Tract. North Valley Ranchettes Subdivision (Pct. 1) (Mile 12 North Road & Mile 4 West Road)
Location of Pipeline or Utilities: South side of Mile 12 North Road.
Proposed Right-of-Way Improvement: 2-3/4” water service line with a 2” PVC casing, 5-1” dual service line with a 2” PVC casing and 2-6” PVC waterline with a 8” casing boring Mile 12 North Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 1 acre of Lot 15 Block 2 of La Donna Subdivision (Pct. 1) (Victoria Road & Vaughn Road)
Location of Pipeline or Utilities: South of Vaughn Road.
Proposed Right-of-Way Improvement: 1 3/4” Water service line with a 2” PVC casing boring Vaughn Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 40 acre tract of land being all of Farm Tract 420 West and Adams Tract Subdivision
(Solana Verde Subdivision) (Pct. 1) (Mile 5 West Road & Mile 14 ½ North Road)
Location of Pipeline or Utilities: East of Mile 4 West Road and south of Mile 14 ½ North Road.
Proposed Right-of-Way Improvement: 3-8” PVC water service line with 12” PVC casing boring Mile 14 ½ North Road.
d. Applicant: Bazko Construction and Land Development, LLC.
Legal Description: 31.737 acres West and Adams Tract (Pct. 1) (Mile 12 North Road & Mile 4 West Road)
Location of Pipeline or Utilities: North of Mile 12 North Road and east of Mile 4 West Road
Proposed Right-of-Way Improvement: 1-24” RCP storm sewer line boring Mile 12 North Road.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: A Resubd. Of 31.737 acres of land out of farm tract 317, West & Adams Tract. North Valley Ranchettes Subdivision (Pct. 1) (Mile 12 North Road & Mile 4 West Road)
Location of Pipeline or Utilities: South side of Mile 12 North Road.
Proposed Right-of-Way Improvement: 2-3/4” water service line with a 2” PVC casing, 5-1” dual service line with a 2” PVC casing and 2-6” PVC waterline with a 8” casing boring Mile 12 North Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 1 acre of Lot 15 Block 2 of La Donna Subdivision (Pct. 1) (Victoria Road & Vaughn Road)
Location of Pipeline or Utilities: South of Vaughn Road.
Proposed Right-of-Way Improvement: 1 3/4” Water service line with a 2” PVC casing boring Vaughn Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 40 acre tract of land being all of Farm Tract 420 West and Adams Tract Subdivision
(Solana Verde Subdivision) (Pct. 1) (Mile 5 West Road & Mile 14 ½ North Road)
Location of Pipeline or Utilities: East of Mile 4 West Road and south of Mile 14 ½ North Road.
Proposed Right-of-Way Improvement: 3-8” PVC water service line with 12” PVC casing boring Mile 14 ½ North Road.
d. Applicant: Bazko Construction and Land Development, LLC.
Legal Description: 31.737 acres West and Adams Tract (Pct. 1) (Mile 12 North Road & Mile 4 West Road)
Location of Pipeline or Utilities: North of Mile 12 North Road and east of Mile 4 West Road
Proposed Right-of-Way Improvement: 1-24” RCP storm sewer line boring Mile 12 North Road.
Attachments:
8.
Monthly Fee Reports:
A.
AI-68419
District Attorney's Office Check Fraud Fees Monthly Report - December 2018
Attachments:
B.
AI-68384
District Clerk Fee report for the month of December 2018 $343,178.32
Attachments:
9.
Executive Office:
A.
AI-68628
Approval to use the Hidalgo County Administration Building parking lot for two Hidalgo County Employee Blood Drives in conjunction with Vitalant, formerly called United Blood Services on:
Thursday, April 11, 2019 from 10:30 a.m. to 2:30 p.m. and Thursday, December 5, 2019 from 10:30 a.m. to 2:30 p.m. The mobile blood unit will set up on the west side parking lot.
Thursday, April 11, 2019 from 10:30 a.m. to 2:30 p.m. and Thursday, December 5, 2019 from 10:30 a.m. to 2:30 p.m. The mobile blood unit will set up on the west side parking lot.
Attachments:
B.
AI-68662
Approval of payment for invoice dated 11/27/18 in the total amount of $396.00 as submitted by Montalvo Insurance Agency for the additional drone added to the UAS Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
C.
AI-68436
INFORMATION TECHNOLOGY
Authorization and approval to amend previously approved AI-58083 on 02/06/2017 to correct the service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Authorization and approval to amend previously approved AI-58083 on 02/06/2017 to correct the service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
| Qty: | Description: | User: | Previously Approved Service Plan: | Correct Service Plan: | MDN: |
| 2 | Amend Service Plan | Office Use | America's Choice 400 Natl. Share @ $29.99 + $5.00 taxes/fees each per month | Nationwide 400 Share N&W+M2M Unl 200 MSGS @ $24.99 + $5.00 taxes/fees each per month | 956-207-9204 and 956-483-2133 |
Attachments:
D.
AI-68540
WIC:
Requesting approval to accept the Certificate of Acquisition from the South Plains Community Action Partnership to Hidalgo County, consisting of 2 Microsoft Surface Pro 8G 256GB Model 1796 and 6 Dell CTO 3590 I7-885OU 512/8W10P Laptops to add equipment to the Hidalgo County WIC Department inventory, and authority for WIC Director to sign document.
Valde Guerra disclosed that for each surface pro is $1,464 and for each laptop is $1,448
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Requesting approval to accept the Certificate of Acquisition from the South Plains Community Action Partnership to Hidalgo County, consisting of 2 Microsoft Surface Pro 8G 256GB Model 1796 and 6 Dell CTO 3590 I7-885OU 512/8W10P Laptops to add equipment to the Hidalgo County WIC Department inventory, and authority for WIC Director to sign document.
Valde Guerra disclosed that for each surface pro is $1,464 and for each laptop is $1,448
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
10.
Tax Refunds:
A.
AI-68610
| Account Number | Payer | Amount |
| D2950.02.000.0001.00 | Marilee Irwin Living Trust | $3,795.96 |
Attachments:
B.
AI-68515
| Account Number | Payer | Amount |
| H0520.00.000.0014.00 | Corelogic | $5,016.67 |
Attachments:
11.
Membership Dues/Certifications:
A.
AI-68607
Pct. 2 (1200):
Approval to pay 2019 IRWA membership dues (Req. 385537) for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $225.00 each (Jan. - Dec. 2019) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Approval to pay 2019 IRWA membership dues (Req. 385537) for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $225.00 each (Jan. - Dec. 2019) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-68601
Constable Pct. #1:
Requesting approval for annual 2019 JPCA Membership Dues for all Constable employees in the amount of $690.00 (req# 385014)with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval for annual 2019 JPCA Membership Dues for all Constable employees in the amount of $690.00 (req# 385014)with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
C.
AI-68557
County Clerk:
Requesting approval to pay the 2019 (URA) Urban Recorders Alliance membership dues in the amount of $100.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $150.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2019 (URA) Urban Recorders Alliance membership dues in the amount of $100.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $150.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
AI-68559
County Clerk:
Requesting approval to pay the 2019 (ASPA) American Society for Public Administration membership dues in the amount of $120.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $130.00 for Annette Muñiz, Chief Deputy, in the combined amount of $250.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2019 (ASPA) American Society for Public Administration membership dues in the amount of $120.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $130.00 for Annette Muñiz, Chief Deputy, in the combined amount of $250.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
E.
AI-68528
J.P. Pct. 3, Pl. 1:
Approval to pay 2019 JPCA membership dues to Texas Association of Counties in the amount of $60.00 for Judge Luis J. Garza with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
Approval to pay 2019 JPCA membership dues to Texas Association of Counties in the amount of $60.00 for Judge Luis J. Garza with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
Attachments:
F.
AI-68541
Elections Department (1100):
Requesting approval to pay the Texas Association of Elections Administrators 2019 Membership fees in the total amount of $550.00 with authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor for the following employees:
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Requesting approval to pay the Texas Association of Elections Administrators 2019 Membership fees in the total amount of $550.00 with authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor for the following employees:
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
| Name | Amount |
| Yvonne Ramon, Elections Administrator | $150.00 |
| Melissa Alvarez, Elections Operation Manager | $100.00 |
| Michael Sosa, IT Manager | $100.00 |
| Belinda Sagredo, Voter Registration Manager | $100.00 |
| Hilda Salinas, Elections Analyst | $100.00 |
Attachments:
G.
AI-68550
County Court #1:
Approval to pay 2019 Hidalgo County Bar Association membership dues in the amount of $75.00 for Judge Rodolfo "Rudy" Gonzalez with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
Approval to pay 2019 Hidalgo County Bar Association membership dues in the amount of $75.00 for Judge Rodolfo "Rudy" Gonzalez with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
H.
AI-68516
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Ashley M. Rincon, Carlos Y. Benavides, Daniel Saul Lopez, Eduardo Rendon Jr., Jacob Lee Salinas, Marco A. Cepeda, Mauricio Alejandro Martinez, Robert Colegio and William H. McPherson, in the amount of $540.00 (Requisition #385684), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Ashley M. Rincon, Carlos Y. Benavides, Daniel Saul Lopez, Eduardo Rendon Jr., Jacob Lee Salinas, Marco A. Cepeda, Mauricio Alejandro Martinez, Robert Colegio and William H. McPherson, in the amount of $540.00 (Requisition #385684), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
I.
AI-68325
Purchasing:
Approval to pay the following memberships for 2019 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor's Office:
1. Texas Comptroller of Public Accounts - $ 100.00 Req # 384689
2. The American Institute of Architects (AIA) $ 4,000.00 Req # 384692
3. Texas Public Purchasing Association $ 225.00 Req # 384697
4. The Institute for Public Procurement (NIGP) $ 1,400.00 Req # 384700
Martha Salazar informed the court that they are placing these four items because they're trying to be proactive with the invoices for the year. The invoice for Item.(1) Texas Comptroller of Public Accounts was received and attached last night. The rest of the items are due on March, April and October, however, based on the historic payments, they leave requisitions pending until they obtain the invoice and then create the purchasing order to pay.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 1 to 4.
Vote: 5 - 0 - Unanimously
Approval to pay the following memberships for 2019 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor's Office:
1. Texas Comptroller of Public Accounts - $ 100.00 Req # 384689
2. The American Institute of Architects (AIA) $ 4,000.00 Req # 384692
3. Texas Public Purchasing Association $ 225.00 Req # 384697
4. The Institute for Public Procurement (NIGP) $ 1,400.00 Req # 384700
Martha Salazar informed the court that they are placing these four items because they're trying to be proactive with the invoices for the year. The invoice for Item.(1) Texas Comptroller of Public Accounts was received and attached last night. The rest of the items are due on March, April and October, however, based on the historic payments, they leave requisitions pending until they obtain the invoice and then create the purchasing order to pay.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on 1 to 4.
Vote: 5 - 0 - Unanimously
Attachments:
12.
Headstart:
A.
AI-68487
Approval of Monthly Children's Applications Reports:
1. November 2018
2. December 2018
1. November 2018
2. December 2018
Attachments:
B.
AI-68488
Approval of Monthly Average Daily Attendance (ADA) Reports:
1. November 2018
2. December 2018
1. November 2018
2. December 2018
Attachments:
C.
AI-68490
Approval of Monthly Texas Department of Agriculture Meals/Snacks Reports:
1. November 2018
2. December 2018
1. November 2018
2. December 2018
Attachments:
D.
AI-68492
Approval of Monthly Special Services Reports:
1. November 2018
2. December 2018
1. November 2018
2. December 2018
Attachments:
E.
AI-68486
Approval of Monthly Financial Reports:
1. November 2018
2. December 2018
1. November 2018
2. December 2018
Attachments:
F.
AI-68493
Approval of Report on Classroom Assessment Scoring System (CLASS)
Attachments:
13.
Budget & Management:
A.
AI-68567
1. Approval of reimbursement in the amount of $1,167,805.39 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/10/19 to 01/23/19.
2. Approval of wire transfer to cover claims paid.
Commissioner David L. Fuentes abstained from voting on Item.13.A.1 & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval 1 & 2.
Vote: 4 - 0 -Unanimously
| 01/10-16/19 | $ 681,244.55 |
| 01/17-23/19 | $ 486,560.84 |
| TOTAL | $1,167,805.39 |
Commissioner David L. Fuentes abstained from voting on Item.13.A.1 & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval 1 & 2.
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI-68554
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 1-15, 2019 in the amount of $33,740.05 and requesting approval of wire transfer.
Commissioner David L. Fuentes abstained from voting on Item.13.B.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval 1 & 2.
Vote: 4 - 0 -Unanimously
Commissioner David L. Fuentes abstained from voting on Item.13.B.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval 1 & 2.
Vote: 4 - 0 -Unanimously
Attachments:
C.
AI-68613
TXDOT Pct 4:
Approval and concurrence of the Plans of Proposed State Highway Improvements to SH107 (FM493-US281) CSJ: 0342-01-074, with authority for the County Judge to sign the necessary title sheets for this project.
Approval and concurrence of the Plans of Proposed State Highway Improvements to SH107 (FM493-US281) CSJ: 0342-01-074, with authority for the County Judge to sign the necessary title sheets for this project.
Attachments:
D.
AI-68531
Pct 4 - Cesar Chavez Realignment (0.2mi S SH107 North to SH107):
Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 4 Cesar Chavez Realignment Project until the completion of this project.
Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 4 Cesar Chavez Realignment Project until the completion of this project.
E.
Interfund transfers:
1.
AI-68614
TXDOT Pct 1 US83 Illumination (1315):
Approval of 2019 interfund transfer in the amount of $10,000.00 from Pct 1 R&B (Fund 1200) into TXDOT Pct 1 US83 Illumination (Fund 1315) to fund anticipated expenditures.
Approval of 2019 interfund transfer in the amount of $10,000.00 from Pct 1 R&B (Fund 1200) into TXDOT Pct 1 US83 Illumination (Fund 1315) to fund anticipated expenditures.
Attachments:
14.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-68687
Authority to advertise with approval of procurement packet [approved by both TxDOT & HCDD#1] for: "Professional Engineering Services for Inspection, Material Testing, and Construction Management for North Alamo Realignment Project," in Hidalgo County Precinct No. 4 a (TxDot Project), RFQ No.2019-020-02-20, including re-advertisement of project when/if necessary or required.
Attachments:
B.
AI-68700
1. Requesting approval of Supplemental Agreement No. 2 with L&G Consulting Engineers, Contract# C-16-199-07-19 to amend Exhibit B, Scope of Services to include a task for Project Management (Function Code 164) for the Bus 281/SH 107 Road and Drainage Improvement Project.
2. Requesting approval of Supplemental Agreement No. 1 with L&G Consulting Engineers, for services under Work Authorization No. Contract No. C-16-199-07-19 to amend Exhibit D-1 to include a task for project management resulting in no increase or decrease to the work authorization for the Bus 281/SH107 Road and Drainage Improvement Project.
2. Requesting approval of Supplemental Agreement No. 1 with L&G Consulting Engineers, for services under Work Authorization No. Contract No. C-16-199-07-19 to amend Exhibit D-1 to include a task for project management resulting in no increase or decrease to the work authorization for the Bus 281/SH107 Road and Drainage Improvement Project.
Attachments:
C.
AI-68713
Approval of Application for Payment No.4 in the amount of $90,000 for the Precinct 1 Build Back Services as submitted by contractor, Servpro of Harlingen/San Benito and as reviewed by the project engineer, Halff Associates.
Attachments:
D.
AI-68665
Approval to amend the previously approved item to purchase promotional items as a "Public Purpose Declaration", pursuant to the Tx. Constitution, Art. 3, Sec. 52, to include coffee/beverage bar supplies through FY 2019 for meetings hosted and/or held by Purchasing's conference room or another venue [i.e. HCCC chamber], including, but not limited to bid openings, pre-bid conferences, vendor Q&A meetings, internal and external trainings, etc. All goods are to be procured through the requisition and purchase order protocols.
Attachments:
E.
AI-68675
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 6 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to include Project Management to the scope of services.
Attachments:
F.
AI-68235
Requesting authority to advertise and approval of qualifications, requirements, and scope of services as attached hereto for: "Hidalgo County Pool of Professional Services" for the following:
1. Architectural Services - RFQ-2019-010-02-20-RFV;2. Engineers Services - RFQ-2019-011-02-20-MEG;
3. Eng. Serv. Geo-technical & Construction Material Testing - RFQ 2019-012-02-20-YSS;
4. Construction Managements Services - RFQ-2019-013-02-20-HGO;
5. Appraisal and/or Review Services - RFQ 2019-014-02-20-YZV;
6. Surveying Services - RFQ 2019-015-02-20-TDL;
for selection on an "as needed basis" [through a grading/scoring, ranking, negotiation protocol as established by CC] per project by Hidalgo County Commissioners' Court, Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective March 16, 2019 through March 15, 2020 and subject to final review and approval as to form [in the event any refining and tweaking of the packet is necessary].
for selection on an "as needed basis" [through a grading/scoring, ranking, negotiation protocol as established by CC] per project by Hidalgo County Commissioners' Court, Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective March 16, 2019 through March 15, 2020 and subject to final review and approval as to form [in the event any refining and tweaking of the packet is necessary].
Attachments:
G.
AI-68668
Approval of Application for Payment No. 2 in the amount of $172,870.55 for the Precinct 1 Build Back Services as submitted by contractor, Noble Texas Builders and as reviewed by the project engineer, Halff Associates.
Attachments:
H.
AI-68655
Acceptance and approval of final invoice #19002 in the amount of $3,375.00 and the Final Affidavit of Waiver of Lien as submitted by project engineer Javier Hinojosa Engineering under contract # C-17-329-12-19, for paving improvements of Citrus Groves Street.
Attachments:
I.
AI-68617
Authority to advertise and approval of procurement packet developed and drafted by participation by county user Elected Offices and IT (i.e., specifications, legal notice etc.) as attached hereto for “Hidalgo County- Credit Card Payment Services” RFP 2019-008-00-00-MEG including the re-advertising when/if applicable.
J.
AI-68539
Requesting approval of Work Authorization No. 2 in the amount of $21,500.00 as is relates to provision of engineering services for General Management, Coordination, Road Infrastructure Assessment and Report Compilation Phase 2 for Precinct 1 with Alpha Infrastructure Engineering, PLLC Contract #C-18-197-07-31.
Attachments:
K.
AI-68267
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft lease agreement etc.), as attached hereto for: Hidalgo County Law Enforcement Agencies for "Psychological Evaluation Services" through project: 2019-001-01-30-TDL including the re-advertisement of project if/when required or necessary.
Attachments:
L.
AI-68620
Presentation for acceptance and approval of "First Amendment" to current contract C-18-254-12-04 between Hidalgo County and Connect Your Care, LLC for "COBRA Administration Services" for clarification and/or correction of fee [as presented on and approved by HCCC on 12/04/18 thru AI #67812] subject to compliance with HB 1295.
M.
AI-68623
Pct. 1 is requesting approval to pay invoice #00019898 in the amount of $4,679.00 for professional engineering services rendered in connection with the Sunset Park Operations Facility-WA#1, as submitted by Halff Associates, Inc.
Attachments:
N.
AI-68618
Documenting final form [as reviewed and approval by both City & County legal counsels] of Amendment to Interlocal Cooperation Agreement between City of Edinburg and County of Hidalgo for Disposal of Non-Hazardous Solid Waste Materials in the City's Landfill as approved by both City and County's legal (initially presented to CC on 12-18-18, AI# 68112).
Attachments:
O.
AI-68379
Authority and approval to exercise the Sixty (60) Day grace period extension as provided in the current agreement (E-18-040-01-30) for the Citizen Collection Site in Mercedes at Pct. 1, under the same rates, terms and conditions with Ray Jones, effective 02/04/19 and expiring 04/03/19 or upon completion of the procurement process (whichever comes first) and in the best interest of Hidalgo County.
Attachments:
P.
AI-68272
Requesting the authority to advertise project and approval of procurement packet (i.e., specifications/requirements, legal notice, draft lease agreement etc.) as attached hereto for Hidalgo County WIC Program - "Lease Office Space in Starr Co. for WIC Clinic-Rio Grande City" - RFB 2019-004-00-00-SGS, including the re-advertising of project, if no bids received and/or are rejected and project is still required.
Attachments:
Q.
AI-68523
Clarification on action taken on CC 11/21/2017 under AI-62601 to enter into one (1) year service agreement with an automatic renewal expiring 12/31/2019 as stated on Agreement with Correct RX awarded vendor through contract #16-206 through HC's membership participation with Purchasing Solutions Alliance (PSA) Cooperative Program] for Legend & Non-Legend Pharmaceuticals for the HC Sheriff's Office.
Attachments:
R.
AI-68542
Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Texas Constitution Art. 3 Sec. 52, to include but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events.
Martha Salazar explained that Items.14.R and 14.Z. are public purpose requests which the auditor's office is requesting to be placed under regular agenda since it's requesting the court a public purpose. Further, Salazar indicated that the auditor's office wants to take these items individually or under regular agenda.
Salazar recommended the court approving the Items.14.R. and 14.Z. separately.
Judge Cortez and Steve Crain suggested approval of the items to be taken together.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Consent Agenda Items. 14.R. and 14.Z.
Vote: 5 - 0 - Unanimously
Martha Salazar explained that Items.14.R and 14.Z. are public purpose requests which the auditor's office is requesting to be placed under regular agenda since it's requesting the court a public purpose. Further, Salazar indicated that the auditor's office wants to take these items individually or under regular agenda.
Salazar recommended the court approving the Items.14.R. and 14.Z. separately.
Judge Cortez and Steve Crain suggested approval of the items to be taken together.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Consent Agenda Items. 14.R. and 14.Z.
Vote: 5 - 0 - Unanimously
Attachments:
S.
AI-68595
Approval of a Clarification to Sole Source Memo for vendor, "Goverlan" to reflect said "declaration" remains in effect for the lifetime of the software unless revoked by HCCC for the purchases of all upgrades, software, maintenance-support, on-line legal research services, and any other related services.
Attachments:
T.
AI-68599
Precinct 3 is requesting approval to surplus and remove the assets detailed on “Exhibit A” for the purpose of destruction and disposal via landfill as the assets were cannibalized, are so worn and/or damaged that they have no value nor function for the purpose they were originally intended.
U.
AI-68588
PCT. #1:
Requesting approval to pay invoice #10017 in the amount of $225.51 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
V.
AI-68589
PCT. #1:
Requesting approval to pay invoice #10018 in the amount of $215.19 for engineering services rendered for Sunset Park Operations Facility - WA#1, as submitted by project professional services provider, B2Z Engineering, LLC.
Attachments:
W.
AI-68590
PCT. #1:
Requesting approval to pay invoice #10019 in the amount of $18,886.78 for engineering services rendered for Sunset Park Operations Facility - WA#2, as submitted by project professional services provider: B2Z Engineering, LLC.
Attachments:
X.
AI-68538
Pct. #1 is requesting approval to pay the invoice 2018.01.01 in the amount of $11,550.00 for services rendered in connection with the Tax Office Substation as submitted by ROFA Architects, Inc.
Attachments:
Y.
AI-68508
Presentation by O.E. Investments Ltd. (awarded vendor) on sale and acquisition of the company by K2 Towers II, LLC in connection to contract #E-18-017-02-20 (Lease of Tower Space - FM1925 & Rooth Rd) with supporting documentation attached herein.
Z.
AI-68551
Human Resources/Civil Service requests pursuant to Texas State Constitution Article 3, Section 52 the declaration of a "public purpose" with authority to purchase promotional items to be utilized when attending or hosting public functions to include, but not limited to, speaking events, presentations, meetings, ceremonies, and school career days, etc. and the affixing of any applicable identifying logos effective upon Commissioners Court and valid through 12-31-19.
Action was taken under 14.R.
Action was taken under 14.R.
Attachments:
AA.
AI-68553
Requesting authority to enter into one (1) year Fax Service Agreements with Copy Graphics, Inc for two (2) Panasonic Fax Machines (Model UF-585) at $95.00 (per machine/year).
Attachments:
BB.
AI-68389
1. Approval to utilize the Holdover Provision (Section 1.3) for Contract: E-17-321-10-31, with Mr. Miguel Barboza, Jr. for "Lease Office Space in the City of Alton". (attached herein), as not to have a lapse in contract during the completion of the procurement process.
2. Requesting authority to reject sole bid received for RFB No.: 2018-212-01-03-SGS- through project titled: "Lease Office Space-City of Alton (East), for Hidalgo Co. WIC Program, due to Federal Funding insecurities.
2. Requesting authority to reject sole bid received for RFB No.: 2018-212-01-03-SGS- through project titled: "Lease Office Space-City of Alton (East), for Hidalgo Co. WIC Program, due to Federal Funding insecurities.
Attachments:
CC.
AI-68098
Requesting authority to advertise with approval of RFB procurement packet (ie., specifications-requirements, legal notice, etc.,) as attached hereto for: Hidalgo County Pct. 1 - "Lease of Parcel for Citizen Collection Site in Mercedes" RFB 2019-009-01-30-TDL including the re-advertising when/if applicable.
DD.
AI-68423
Approval of the addition and/or deletion of fuel cards/users including, but limited to, the following Hidalgo County elected offices, departments, programs or agencies:
1. Hidalgo County Precinct No. 1 - Fuel Card2. Hidalgo County Constable Pct No. 4 - Delete Fuel Card User
3. Hidalgo County WIC Program - Fuel Card
4. Hidalgo County Adult Probation Department - Add Fuel Card User
5. Executive Office - Add Fuel Card and User
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of January, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 29, 2019.
Signed this 29th day of JANUARY 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of January, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 29, 2019.
Signed this 29th day of JANUARY 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy