SPECIAL MEETING - March 12, 2019
BE IT REMEMBERED, that on this 12th day of March A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 12, 2019 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Chairman Richard Cortez called the meeting to order.
Board Member Joe Flores and Board Member David L. Fuentes were not present during roll call.
Chairman Richard Cortez called the meeting to order.
Board Member Joe Flores and Board Member David L. Fuentes were not present during roll call.
2.
Prayer
Opening prayer was offered by Raul Sesin.
Court moved to agenda item 4. Approval of Consent Agenda.
Opening prayer was offered by Raul Sesin.
Court moved to agenda item 4. Approval of Consent Agenda.
3.
Open Forum
Representative for LUPE thanks Board Member Ellie Torres for the clean up efforts with colonia Huisache 10. They also remind the Board of upcoming Cesar Chavez march on March 30, 2019.
Jaime Salazar informs the Board on the passing of county employee Leonel Luna.
Joe Rodriguez recognizes District 1 for clean up efforts in the community. He also recognizes Board Member Ellie Torres with her clean up efforts in Precinct 4. He requests the Board to move Open Forum of Commissioners Court to the beginning of the meeting as was done in Drainage.District.
Representative for LUPE thanks Board Member Ellie Torres for the clean up efforts with colonia Huisache 10. They also remind the Board of upcoming Cesar Chavez march on March 30, 2019.
Jaime Salazar informs the Board on the passing of county employee Leonel Luna.
Joe Rodriguez recognizes District 1 for clean up efforts in the community. He also recognizes Board Member Ellie Torres with her clean up efforts in Precinct 4. He requests the Board to move Open Forum of Commissioners Court to the beginning of the meeting as was done in Drainage.District.
Attachments:
4.
Approval of Consent Agenda
The board moved to approve the consent agenda with the exception of item 5. A. A. to be pulled for further discussion.
The board moved to approve the consent agenda with the exception of item 5. A. A. to be pulled for further discussion.
5.
AI -69347
Discussion and approval of a Resolution in support of H.B. 13 and H.J.R. 81, by Representative Dade Phelan and S.B. 1521 and S.J.R. 51 by Senator Juan "Chuy" Hinojosa relating to funding of flood planning, mitigation and Infrastructure Projects.
On motion by BOARD MEMBER PCT. 4, ELLIE TORRES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, ELLIE TORRES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
6.
General Operations Matters:
A.
AI -69343
Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for the establishment of a "Pool" for engagement through statutory and local protocol (i.e. Nomination, Evaluation/grading/scoring, Presentation to the Board for ranking, and Authority for negotiations for final agreements, etc.) on an "As Needed Basis" per project by Hidalgo County Drainage District No. 1, requiring said services as set forth in the requirements stated in the Request for Qualifications packet for the following listed Professional Services:
1. Engineering Services (HCDD1-18-027-02-13).
2. Surveying Services (HCDD1-18-026-03-06)
with effective date of "Approved Pools" for a period of one (1) year, commencing March 12, 2019
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
1. Engineering Services (HCDD1-18-027-02-13).
2. Surveying Services (HCDD1-18-026-03-06)
with effective date of "Approved Pools" for a period of one (1) year, commencing March 12, 2019
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Attachments:
B.
AI -69340
Requesting approval to declare Surplus approximately 179,285 Cubic Yards of Fill Dirt located at "North Main Drain 1 Extension'' in as much as an attempt was made for the sale and removal through RFB# HCDD1-19-029-03-06, advertised for (2) weeks, and No Bids were received.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Attachments:
7.
General Fund:
A.
AI -69355
Requesting approval of Texas Division of Emergency Management Subrecipient Closeout Certification Form for DR-1931-TX and approval for Drainage District General Manager or his designee to execute.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Board Member Joe Flores joined the meeting.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Board Member Joe Flores joined the meeting.
Attachments:
B.
AI -69348
Requesting approval of First Amendment to
Interlocal Agreement dated August 28, 2018; between Hidalgo County acting by and through its Urban County Program and Hidalgo County Drainage District No.1 as it relates to the Trenton Drain Phase II and III.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Interlocal Agreement dated August 28, 2018; between Hidalgo County acting by and through its Urban County Program and Hidalgo County Drainage District No.1 as it relates to the Trenton Drain Phase II and III.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
8.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -69373
Requesting acceptance and approval of Work Authorization No. 4 in the amount of $15,408.80 as submitted by L&G Engineering, in relation to professional CMT Services for: "RCW Subdivision Drainage Improvements" through awarded Contract No. C-HCDD1-17-056-11-07 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Services" (Subject to Legal Review and compliance to Form HB1295)
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
B.
AI -69201
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
CIP 133-2012 Bonds
Bdgt: 300-J09 Drain
1. Application for payment No. 5 in the amount of $27,284.40 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings.
Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group
PO#634435
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
2. Application for Payment No. 5 in the amount of $242,996.58 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements.
Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group
PO#634761
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
CIP 133-2012 Bonds
Bdgt: 300-J09 Drain
1. Application for payment No. 5 in the amount of $27,284.40 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings.
Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group
PO#634435
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
2. Application for Payment No. 5 in the amount of $242,996.58 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements.
Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group
PO#634761
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
9.
AI -69362
A. Requesting approval of a Temporary workspace agreement for Texas Eastern Transmission, Lp as it relates to the J-14 drain and authority of the Chairman of the board to execute documents, pending final legal review.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
B. Requesting approval of a Temporary workspace agreement for Texas Eastern Transmission, Lp as it relates to the North Main Drain I ditch and authority of the Chairman of the board to execute documents, pending final legal review.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
B. Requesting approval of a Temporary workspace agreement for Texas Eastern Transmission, Lp as it relates to the North Main Drain I ditch and authority of the Chairman of the board to execute documents, pending final legal review.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
11.
Open Session:
A.
Real Estate Acquisition
Proceed as directed.
Proceed as directed.
B.
Pending and/or Potential Litigation
No action on this item.
No action on this item.
12.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action on this item.
13.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action on this item.
14.
Adjourn
On motion by BOARD MEMBER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of March, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 12, 2019.
Signed this 12th day of March 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of March, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 12, 2019.
Signed this 12th day of March 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy