SPECIAL MEETING - April 2, 2019
BE IT REMEMBERED, that on this 2nd day of April A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELIIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 2, 2019 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
The Court moved to approve the entire Consent Agenda with 6.A. subject to obtaining Purchase Order.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
1.
AI-69721
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-69722
Presentation of Fund Information Report
B.
AI-69625
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
C.
AI-69628
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
Attachments:
3.
2019 Intradepartmental transfers:
A.
AI-69670
2019 - Health & Human Services Dept. / IMM (1293)
B.
AI-69693
2019 - Health & Human Services Dept. / TECE (1293)
Attachments:
C.
AI-69698
2019 - DA CIVIL LITIGATION (1100)
Attachments:
D.
AI-69699
2019 - CO2016-Pct 2 Cesar Chavez(Bus 83-Nolana) Rd Prj (1350)
Attachments:
E.
AI-69702
2019 - DA'S OFFICE/ GRAND JURY (1100)
Attachments:
F.
AI-69705
2019 - Tax Office (1100)
Attachments:
G.
AI-69669
2019 - Pct 2 Las Milpas (10th-McColl) Rd Prj (1200)
Attachments:
H.
AI-69708
2019 - Pct 2 Rd Maint (1200)
Attachments:
I.
AI-69668
2019 - County Court at Law #8 (1100)
Attachments:
J.
AI-69656
2019 - Health & Human Services Dept. / PHEP (1293)
K.
AI-69657
2019 - Hidalgo County Sheriff's Office (1100)
Attachments:
L.
AI-69647
2019 - CRC (1100)
Attachments:
M.
AI-69643
2019 - Fire Marshal (1100)
Attachments:
N.
AI-69614
2019 - 139th DC (1100)
Attachments:
O.
AI-69616
2019 - 275th DC (1100)
Attachments:
P.
AI-69618
2019 - 332nd DC (1100)
Attachments:
Q.
AI-69619
2019 - 430th District Court (1100)
Attachments:
4.
2019 Interdepartmental transfers:
A.
AI-69678
464th DC (1100):
Approval of 2019 interdepartmental transfer from County Wide Adm-Contingency to 464th DC in the amount of $6,000.00 to fund interpreter pay.
Approval of 2019 interdepartmental transfer from County Wide Adm-Contingency to 464th DC in the amount of $6,000.00 to fund interpreter pay.
Attachments:
B.
AI-69667
CO2018B-Pct 2 Hidalgo All Inclusive Prk Prj (1353):
Approval of 2019 interdepartmental transfer from CO2018B-Pct 2 Hidalgo CRC Yth Facility to CO2018B-Pct 2 Hidalgo All Inclusive Park Project in the amount of $1,000,000.00 to fund project expenditures.
Approval of 2019 interdepartmental transfer from CO2018B-Pct 2 Hidalgo CRC Yth Facility to CO2018B-Pct 2 Hidalgo All Inclusive Park Project in the amount of $1,000,000.00 to fund project expenditures.
Attachments:
C.
AI-69710
Pct 2 Eldora Heights Subdivision Rd Prj (1200):
Approval of 2019 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Eldora Heights Subdivision Rd Prj in the amount of $375.00 to fund final project expenditures.
Approval of 2019 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Eldora Heights Subdivision Rd Prj in the amount of $375.00 to fund final project expenditures.
Attachments:
D.
AI-69709
Pct 2 Parks (1100):
Approval of 2019 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $46,550.00 to fund the purchase of park equipment and operating expenditures.
Approval of 2019 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $46,550.00 to fund the purchase of park equipment and operating expenditures.
Attachments:
E.
AI-69706
CO2014-Pct 2 Regional Linear Park Project (1345):
Approval of 2019 interdepartmental transfer from CO2014-Pct 2 Yuma Ave Ext Prj to CO2014-Pct 2 Regional Linear Park Project Phase I in the amount of $43,457.86 to fund project expenditures.
Approval of 2019 interdepartmental transfer from CO2014-Pct 2 Yuma Ave Ext Prj to CO2014-Pct 2 Regional Linear Park Project Phase I in the amount of $43,457.86 to fund project expenditures.
Attachments:
F.
AI-69683
Pct 1 (1200):
Approval of 2019 interdepartmental transfer from Pct 1 R&B program 005 to Pct 1 Adm program 004 in the amount of $8,000.00 to cover expenditures for Administration office.
Approval of 2019 interdepartmental transfer from Pct 1 R&B program 005 to Pct 1 Adm program 004 in the amount of $8,000.00 to cover expenditures for Administration office.
Attachments:
G.
AI-69673
Pct. #1 (1350):
Approval of 2019 interdepartmental transfer from fund 1350 program 235 to program 236 in the amount of $1,720.50.
Approval of 2019 interdepartmental transfer from fund 1350 program 235 to program 236 in the amount of $1,720.50.
Attachments:
5.
Planning Department:
A.
AI-69650
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-69627
1. Pipeline and Utility Permits
a. Applicant: North Alamo Water Supply Corporation
Legal Description: All of lots 6 & 7 Blk. 3 Ruthven Addition No. 2 San Carlos Subdivision (Pct. 4) (SH 107 & 83rd Street)
Location of Pipeline or Utilities: East of 83rd Street.
Proposed improvement within Right-of-Way: One 3/4” PVC water service line with a 2” PVC casing boring 83rd Street.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 5 acre tract of land of lot 4 of the west 50 acres of Blk. 8 and 16 Lott Town & Improvement Co. Subdivision (Pct. 1) (Goolie Road & Mile 9 North Road.)
Location of Pipeline or Utilities: West of Goolie Road.
Proposed improvement within Right-of-Way: One 3/4” PVC water service line with a 2” PVC casing boring Goolie Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 1 acre of land out of Blk. 32 Hill Halbert Tract Subdivision (Pct. 1) (Valverde Road & Canton Road)
Location of Pipeline or Utilities: South of Canton Road.
Proposed improvement within Right-of-Way: One 3/4” PVC water service line with a 2” PVC casing boring Canton Road.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: All of lots 6 & 7 Blk. 3 Ruthven Addition No. 2 San Carlos Subdivision (Pct. 4) (SH 107 & 83rd Street)
Location of Pipeline or Utilities: East of 83rd Street.
Proposed improvement within Right-of-Way: One 3/4” PVC water service line with a 2” PVC casing boring 83rd Street.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 5 acre tract of land of lot 4 of the west 50 acres of Blk. 8 and 16 Lott Town & Improvement Co. Subdivision (Pct. 1) (Goolie Road & Mile 9 North Road.)
Location of Pipeline or Utilities: West of Goolie Road.
Proposed improvement within Right-of-Way: One 3/4” PVC water service line with a 2” PVC casing boring Goolie Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 1 acre of land out of Blk. 32 Hill Halbert Tract Subdivision (Pct. 1) (Valverde Road & Canton Road)
Location of Pipeline or Utilities: South of Canton Road.
Proposed improvement within Right-of-Way: One 3/4” PVC water service line with a 2” PVC casing boring Canton Road.
Attachments:
C.
AI-69626
1. Reimbursement of Financial Guarantee
a. Oakhill Ranch Ph. 2 Subdivision - Pct. 1 (Jack McClelland) (F.M. 88 & Mile 20 North Road)
* Reimbursement request: $6,000.00 for installation of 6 OSSF’s
a. Oakhill Ranch Ph. 2 Subdivision - Pct. 1 (Jack McClelland) (F.M. 88 & Mile 20 North Road)
* Reimbursement request: $6,000.00 for installation of 6 OSSF’s
Attachments:
D.
AI-69634
1. Reimbursement of Financial Guarantee
a. Ranchitos Escondidos Ph. 1-A Subdivision - Pct. 4 (Forrest N. Runnels, Jr.) (Cesar Chavez Road & F.M. 2812)
*Reimbursement request: $19,428.00 for access road paving improvement.
a. Ranchitos Escondidos Ph. 1-A Subdivision - Pct. 4 (Forrest N. Runnels, Jr.) (Cesar Chavez Road & F.M. 2812)
*Reimbursement request: $19,428.00 for access road paving improvement.
Attachments:
6.
Executive Office:
A.
AI-69561
Requesting approval to pay invoice 2018.19.01 in the amount of $38,559.38 for services rendered in connection with the Hidalgo County Services Facility and Justice Center as submitted by ROFA Architects, Inc.
Subject to obtaining Purchase Order.
Subject to obtaining Purchase Order.
Attachments:
7.
Tax Refunds:
A.
AI-69608
| ACCOUNT NUMBER | PAYER | AMOUNT |
| J5700.00.001.0014.08 | TEXAS NATIONAL BANK | $3,387.04 |
| K2400.00.000.0141.01 | K.E. ANDREWS & CO | $20,045.92 |
| N3400.00.000.2475.00 | REPUBLIC TITLE OF TEXAS | $5,837.77 |
Attachments:
B.
AI-69607
| ACCOUNT NUMBER | PAYER | AMOUNT |
| C8312.00.00A.0001.00 | COSTCO WHOLESALE CORP | $67,304.88 |
Attachments:
8.
Membership Dues/Certifications:
A.
AI-69609
Requesting approval to pay the 2019 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the amount of $150.00 for three (3) individuals, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Arturo Guajardo, Jr. - County Clerk - $50.00
Annette Muñiz - Chief Deputy - $50.00
Noe Lopez, Jr. - Chief of Operations - $50.00
Total Amount - $150.00
Arturo Guajardo, Jr. - County Clerk - $50.00
Annette Muñiz - Chief Deputy - $50.00
Noe Lopez, Jr. - Chief of Operations - $50.00
Total Amount - $150.00
Attachments:
9.
Budget & Management:
A.
AI-69677
Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the County Wide Adm-Contingency.
Approval to transfer lapsed salaries from various departments to the County Wide Adm-Contingency.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-69663
1. Requesting for Agenda Item #66699 to be corrected and amended to replace Serial #G329322 (typo) and Serial #G329977 (stolen) with the following Sig Sauer Weapons, Serial #G282206 and Serial #G330234.
2. Remove from Inventory Sig Sauer P220 .45 cal weapons Serial #G282206 and Serial #G330234 to be used for Trade-In/Buy Back purposes.
2. Remove from Inventory Sig Sauer P220 .45 cal weapons Serial #G282206 and Serial #G330234 to be used for Trade-In/Buy Back purposes.
Attachments:
B.
AI-68964
Requesting authority to advertise and approval of procurement packet as drafted and developed and and attached hereto for: Hidalgo County - RFP No: 2019-059-05-03-YZV - Auctioneer Services" with authority to re-advertise if/when applicable or necessary.
Attachments:
C.
AI-69631
Purchasing Department is requesting a waiver of NON-TRAVEL ..., REFRESHMENTS, AND RELATED EXPENSES, M.1/Page 2/ 5 - A. Permitted Expenditures - 1: Specifically 'include at least one County employee and one or more non-County employees'..; with approval of reimbursement to Martha L. Salazar of $69.49 as permitted under the under the supporting references from the HC Administrative Policy Manual under M.1 including, but not limited to:
1. Pg. 2/5 - Applicable under DEFINITIONS - NECESSARY/ORDINARY;
2. Pg. 2/5 - Permitted Expenditures: a. Expenditures may be incurred only for those attendees whose presence is necessary for the purpose of the event [see the attached documents which substantiate]; b. The duration of the event must be two or more consecutive hours [meeting lasted 2 1/2 hours]; d. Examples include, but are not limited to: iv. Formal trainings sessions held for the purpose of instruction or dissemination to general public [procurements packets that will be disseminated to potential vendors/general public upon request as posted on web page];
3. Pg. 3/5 - Guidelines for Permitted Expenditures: The following guidelines should be followed when making permitted expenditures for non-travel meals, refreshments, and related costs. 2. Reasonable costs (including taxes and gratuity[. .... Refreshments may not exceed $3/person or $125/event. The cost of related expenses may not exceed $25.
1. Pg. 2/5 - Applicable under DEFINITIONS - NECESSARY/ORDINARY;
2. Pg. 2/5 - Permitted Expenditures: a. Expenditures may be incurred only for those attendees whose presence is necessary for the purpose of the event [see the attached documents which substantiate]; b. The duration of the event must be two or more consecutive hours [meeting lasted 2 1/2 hours]; d. Examples include, but are not limited to: iv. Formal trainings sessions held for the purpose of instruction or dissemination to general public [procurements packets that will be disseminated to potential vendors/general public upon request as posted on web page];
3. Pg. 3/5 - Guidelines for Permitted Expenditures: The following guidelines should be followed when making permitted expenditures for non-travel meals, refreshments, and related costs. 2. Reasonable costs (including taxes and gratuity[. .... Refreshments may not exceed $3/person or $125/event. The cost of related expenses may not exceed $25.
Attachments:
D.
AI-69606
Requesting acceptance and approval of invoices as submitted by Halff Associates, Inc. for professional engineering services under WA #3 Contract# C-18-142-05-08 for Five (5) Bus Shelters with accessible parking (PO#789747).
| Invoice # | Amount |
|---|---|
| 20772 | $11,936.60 |
| 21733 | $11,530.60 |
Attachments:
E.
AI-69654
Pct. #1 (1351):
Requesting approval to pay invoice 2018.01.02 in the amount of $15,400.00 for services rendered in connection with the Tax Office Substation as submitted by ROFA Architects, Inc.
Requesting approval to pay invoice 2018.01.02 in the amount of $15,400.00 for services rendered in connection with the Tax Office Substation as submitted by ROFA Architects, Inc.
Attachments:
F.
AI-69605
Fire Marshal:
Requesting authorization to remove the asset listed in Exhibit A from the Fire Marshal's inventory and is further detailed in the attached supporting documentation.
Requesting authorization to remove the asset listed in Exhibit A from the Fire Marshal's inventory and is further detailed in the attached supporting documentation.
G.
AI-69511
Executive Office:
Requesting the removal of assets from the Inventory List identified in Exhibit A attached herein and determined to be not located as detailed in the supporting documentation.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of April, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 2, 2019.
Signed this 2nd day of April 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of April, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 2, 2019.
Signed this 2nd day of April 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy