SPECIAL MEETING - April 23, 2019
BE IT REMEMBERED, that on this 23rd day of April A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELIIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 23, 2019 2:00 P.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
The court moved to approve the consent agenda with the exception of item 12. A. 1 and 2 and 12. B. to be pulled for further discussion.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote:4 - 0 – Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
Presentation of Fund Information Report
B.
AI-69962
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
Attachments:
C.
AI-69961
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
3.
2019 Intradepartmental transfers:
A.
AI-70034
2019 - Constable Pct. 2 (1100)
Attachments:
B.
AI-70041
2019 - Pct.4 Road Maint (1200)
Attachments:
C.
AI-70037
2019 - Pct.4 ICA UT Health (1100)
D.
AI-70036
2019 - Constable Precinct 4 (1100)
Attachments:
E.
AI-70024
2019 - Constable Precinct 4 (1259)
Attachments:
F.
AI-70026
2019 - D.A. CJD DVU (1281):
Attachments:
G.
AI-69988
2019 - County Clerk (1100)
Attachments:
H.
AI-69989
2019 - County Clerk Records Archive (1100)
Attachments:
I.
AI-69992
2019 - County Clerk (1237)
Attachments:
J.
AI-70000
2019 - D.A. CJD/ VUCAP (1281)
Attachments:
K.
AI-69982
2019 - DBM Health Ins. Adm.(2201)
Attachments:
L.
AI-69969
2019 - Constable Pct. 3 (1100)
Attachments:
M.
AI-69971
2019 - Pct. 1 Road Maintenance (1200)
Attachments:
N.
AI-70007
2019 - Pct. 1 Administration (1200)
Attachments:
O.
AI-69995
2019 - Public Affairs (1100)
Attachments:
P.
AI-69976
2019 - Insurance (1100)
Attachments:
Q.
AI-70011
2019 - IT Countywide (1100)
Attachments:
R.
AI-70018
2019 - Tax Office (1100)
Attachments:
S.
AI-69951
2019 - Fire Marshal (1100)
Attachments:
T.
AI-69770
2019 - Health & Human Services Dept. / RLSS / LPHS (1293)
Attachments:
4.
2019 Interdepartmental transfers:
A.
AI-70031
Penitas FD (1100):
Approval of 2019 interdepartmental transfer from County Wide Adm-Contingency to Penitas FD in the amount of $5,000.00 to fund aid to govt.
Approval of 2019 interdepartmental transfer from County Wide Adm-Contingency to Penitas FD in the amount of $5,000.00 to fund aid to govt.
Attachments:
B.
AI-70001
Facilities Mgmt County Wide (1100):
Approval of 2019 interdepartmental transfer from County Wide Adm-Contingency to Facilities Mgmt County Wide in the amount of $3,465.14 for floor repair.
Approval of 2019 interdepartmental transfer from County Wide Adm-Contingency to Facilities Mgmt County Wide in the amount of $3,465.14 for floor repair.
Attachments:
C.
AI-69972
Pct. 1 (1200):
Approval of 2019 Interdepartmental transfer from Pct. 1 R&B Rd. Maintenance Program 005 to Pct. 1 Admin Program 004 in the amount of $7,000.00 to cover expenditures on office furniture and supplies.
Approval of 2019 Interdepartmental transfer from Pct. 1 R&B Rd. Maintenance Program 005 to Pct. 1 Admin Program 004 in the amount of $7,000.00 to cover expenditures on office furniture and supplies.
Attachments:
D.
AI-69975
Pct. 1 (1100):
Approval of 2019 Interdepartmental transfer from Pct. 1 Parks Program 013 to Pct. 1 CRC Program 050 in the amount of $2000.00 to cover expenditures on paint for the interior and exterior of the CRC Facility.
Approval of 2019 Interdepartmental transfer from Pct. 1 Parks Program 013 to Pct. 1 CRC Program 050 in the amount of $2000.00 to cover expenditures on paint for the interior and exterior of the CRC Facility.
Attachments:
E.
AI-70002
Pct. #1:
Approval of 2019 interdepartmental transfer from fund 1200 program 005 to program 004 in the amount of $2,603.60 to fund anticipated expenditures.
Approval of 2019 interdepartmental transfer from fund 1200 program 005 to program 004 in the amount of $2,603.60 to fund anticipated expenditures.
Attachments:
F.
AI-70020
Pct 2 Cesar Chavez (Owassa Rd-Sioux Rd) Rd Prj (1200):
Approval of 2019 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Cesar Chavez (Owassa Rd to Sioux Rd) Road Project in the amount of $206,000.00 to fund project expenditures.
Approval of 2019 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Cesar Chavez (Owassa Rd to Sioux Rd) Road Project in the amount of $206,000.00 to fund project expenditures.
Attachments:
G.
AI-70017
Elections Department (1100):
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Elections Department in the amount of $15,000.00 to fund overtime expenses.
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Elections Department in the amount of $15,000.00 to fund overtime expenses.
Attachments:
5.
Planning Department:
A.
AI-69986
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-69973
1. Reimbursement of Financial Guarantee
a. Vegas Tower Ranches Subdivision - Pct. 4 (Richard A. Garza) (Tower Road & Alberta Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
b. MGM Platinum Ranches Subdivision - Pct. 4 (Richard A. Garza) (Curry Road & Alamo Road)
*Reimbursement request: $6,000.00 for installation of 4 OSSF's
a. Vegas Tower Ranches Subdivision - Pct. 4 (Richard A. Garza) (Tower Road & Alberta Road)
*Reimbursement request: $1,500.00 for installation of 1 OSSF
b. MGM Platinum Ranches Subdivision - Pct. 4 (Richard A. Garza) (Curry Road & Alamo Road)
*Reimbursement request: $6,000.00 for installation of 4 OSSF's
Attachments:
6.
Monthly Fee Reports:
A.
AI-69873
District Attorney's Office Check Fraud Fees Monthly Report - 2019 March
Attachments:
B.
AI-69864
District Clerk Fee report for the month of March 2019 $570,965.54
Attachments:
7.
Executive Office:
A.
AI-69970
Approval of payment for invoice dated 4/11/2019 in the amount of $7,406.10 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2019 County Wide Commercial Property Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
8.
Tax Refunds:
A.
AI-69958
| Account Number | Payer | Amount |
| C9462.01.00B.0008.00 | Renaissance Specialty Surgery | $6,161.48 |
| I2011.00.00A.0001.00 | Texas National Bank | $3,115.18 |
| K7500.82.256.0500.00 | Vernon E Faulconer Inc | $3,301.72 |
| L0250.00.034.0000.03 | L & M Companies Inc | $5,891.68 |
| S6924.99.000.0001.01 | Dora Gallegos | $2,559.64 |
| T0945.21.000.0067.00 | Juan J Pena & Jesus R Carlos | $2,948.25 |
Attachments:
9.
Membership dues/certifications:
A.
AI-69993
Public Defender's (1100):
Requesting approval to pay membership dues for Texas Criminal Defense Lawyers Association (TCDLA) for the following employees: Jose Ozuna, Mario Palacios, Michael Parson, Mikson Ehimika, and Lawrence Esparza, in the total amount of $300.00 ($60.00 ea.), Requisition #392215 with authority for the County Treasurer to issue check after review, audit, and procedures are completed by County Auditor.
Requesting approval to pay membership dues for Texas Criminal Defense Lawyers Association (TCDLA) for the following employees: Jose Ozuna, Mario Palacios, Michael Parson, Mikson Ehimika, and Lawrence Esparza, in the total amount of $300.00 ($60.00 ea.), Requisition #392215 with authority for the County Treasurer to issue check after review, audit, and procedures are completed by County Auditor.
Attachments:
10.
Headstart:
A.
AI-69914
Approval of Monthly Average Daily Attendance (ADA) Report: March 2019
Attachments:
B.
AI-69915
Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: March 2019
Attachments:
C.
AI-69916
Approval of Monthly Special Services Report: March 2019
Attachments:
D.
AI-69917
Approval of the CIRCLE Progress Monitoring Assessment Report: Wave 2 (Mid Assessment) Results
Attachments:
E.
AI-69918
Approval of Revision to Policy on Child Abuse and Neglect to be Renamed as Child Maltreatment Policy
Attachments:
F.
AI-69913
Approval of Monthly Financial Report: March 2019
Attachments:
11.
Human Resources:
A.
AI-70004
Pct. 4 (1100/1200):
Clarification of action taken on agenda items #69152 and #69549 regarding personnel actions.
Clarification of action taken on agenda items #69152 and #69549 regarding personnel actions.
Attachments:
12.
Budget & Management:
A.
AI-69985
1. Approval of reimbursement in the amount of $1,047,975.09 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 04/04/19 to 04/17/19.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
David Fuentes abstained from all discussions and/or actions on this item.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
David Fuentes abstained from all discussions and/or actions on this item.
| 04/04-10/19 | $ 520,017.69 |
| 04/11-17/19 | $ 527,957.40 |
| TOTAL | $1,047,975.09 |
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
David Fuentes abstained from all discussions and/or actions on this item.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
David Fuentes abstained from all discussions and/or actions on this item.
Attachments:
B.
AI-69984
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2019 in the amount of $46,881.37 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
David Fuentes abstained from all discussions and/or actions on this item.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
David Fuentes abstained from all discussions and/or actions on this item.
Attachments:
C.
AI-69899
Non-Agenda Transfers Report and approval of emergency transfers for the period of February 1 through March 29, 2019 .
Attachments:
13.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-70022
Requesting authority to exercise the final one (1) year term extension as provided in the current contract agreement (C-17-038-04-05) under the same rates, terms and conditions with Purpose Driven Polygraph Investigative Consultants, LLC effective May 05, 2019 - May 04, 2020.
Attachments:
B.
AI-69990
Approval of Application for Payment No. 23 in the amount of $1,923.19 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E.
Attachments:
C.
AI-69851
Accept and approve the automatic renewal of Memorandum of Understanding between Hidalgo County and Jim Hogg County for the housing of County inmates on an as needed basis as stated on the agreement and AI-65309 dated 06.19.18.
Attachments:
D.
AI-69853
Sheriff's Office:
Approval to exercise the automatic One (1) year renewal as stated in the current "Memorandum of Understanding: (MOU) E-17-171-05-30 (C-07-225-05-08) for the "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department effective June 25, 2019
Approval to exercise the automatic One (1) year renewal as stated in the current "Memorandum of Understanding: (MOU) E-17-171-05-30 (C-07-225-05-08) for the "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department effective June 25, 2019
Attachments:
E.
AI-69978
WIC:
Approval to complete, submit, and issue a purchase order for $15.00 fee for an alarm permit for WIC Clinic #1224, located at 300 Hall Acres Rd (Ste. A), Pharr, TX 78577, as required by the City of Pharr and Pharr Police Department including approval for County Judge to sign all required documents.
F.
AI-69979
Auxiliary Court:
Approval of one (1) MP4055SP Copier Lease for 36 Month with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's membership/participation with DIR Cooperative Contract (DIR-TSO-3041) thru Req# 391291 in the amount of $ 182.32 per month.
Attachments:
G.
AI-69981
County Wide:
Requesting authority to exercise the final one (1) year term extension as provided in the current contract agreement (C-17-053-05-16) under the same rates, terms and conditions with Pavement Markings, Inc. effective June 07, 2019 - June 06, 2020.
Attachments:
H.
AI-69996
County Wide:
Requesting authority to exercise the final one (1) year term extension as provided in the current contract agreement (C-17-057-05-16) under the same rates, terms and conditions with Model Laundry, LLC effective June 30,2019 - June 29, 2020.
Attachments:
I.
AI-70009
Requesting authority to exercise the sixty (60) day grace period extension as provided in the current agreements contract E-18-134-04-17 with Lumatec Lighting Service for the purposes of "Roadway Light Fixtures and Maintenance," for Hidalgo County, under the same rates, terms and conditions.
Attachments:
J.
AI-69955
Approval to exercise the County's option to extend for the one (1) year renewal option available under contract C-18-014-06-05 with "Keefe Commissary Network, LLC" for Lobby/Intake Kiosks & Deposit/Release Services, for H.C. Sheriff's Office.
Attachments:
K.
AI-69880
Approve the Suspension/Cancellation of RFB #2019-048-HAG: "Rental of Portable Toilets" for recommended modifications to legal notices, terms, conditions, insurance requirements and contract document by HC-DA/Civil Section as it is in the best interest of the county to do so with note that currently the contract is in a 60 day grace period extension from 4-17-19 through 06-16-19.
Attachments:
L.
AI-69930
Requesting authority to exercise the final one (1) year term extension as provided in the current contract agreement (C-17-045-05-30) under the same rates, terms and conditions with Unifirst Holdings, Inc. for the rental of uniforms effective June 30, 2019 - June 29, 2020.
Attachments:
M.
AI-69168
Requesting the authority to advertise project and approval of procurement packet as drafted and developed and attached hereto for Hidalgo County - RFP #2019-056-05-15/YZV for "Financial Advisory Services" with authority to re-advertise if/when applicable or necessary.
Attachments:
N.
AI-69852
Approval to declare as "surplus" (for the purpose of destruction) and remove from Hidalgo County Sheriff's Office inventory 70 Hard Plates as they cannot be recycled (with approval for said disposition through the HCSO).
Attachments:
O.
AI-69848
Acceptance and approval of the continuation of the "Retail Fuel Card Services-Contract #946-M3" with the renewal term by the Council on Competitive Government Cooperative [CCG] with and thru the State of Texas Comptroller's Office-Texas Procurement and Support Services [TPASS] exercising its option of renewing final year [on web page] with contracted vendor "U.S. Bank National Association" with ending date of renewal services through April 30, 2020 thus allowing the County continuing the use of the retail fuel card services for emergency situations and/or travel outside the County
P.
AI-69765
Pursuant to TxLGC, 262.151(1), action to declare items in Exhibit A as "salvage" for the purpose of destruction through demolition by the HC Facilities Management including the removal of said assets from inventory.
Attachments:
Q.
AI-69881
Approval of the addition/deletion of fuel cards/users including, but not limited to the following:
1. Hidalgo County Facilities Management - fuel card users
2. Hidalgo County Adult Probation Department - add/delete fuel card user
3. Hidalgo County Elections Department- fuel card users
1. Hidalgo County Facilities Management - fuel card users
2. Hidalgo County Adult Probation Department - add/delete fuel card user
3. Hidalgo County Elections Department- fuel card users
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of April , 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 23, 2019.
Signed this 23rd day of April 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of April , 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 23, 2019.
Signed this 23rd day of April 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy