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Minutes for CC CONSENT SPECIAL

SPECIAL MEETING - July 1, 2019

BE IT REMEMBERED, that on this 1st day of July A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
July 1, 2019
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

The court moved to approve the consent agenda with the exception of item 9. A. 1 and 2, 9. B. and 10. N. to be pulled for further discussion.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 –Unanimously

 
1.
 
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
 
2.
 
Auditor's Office:
 
A.
 
Presentation of Fund Information Report
 
B.
AI-70923
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters. 
Attachments:
 
C.
AI-70925
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports. 
 
D.
AI-71003
Discussion, consideration and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2018-2019 TIRZ payment, in the amount of $343,874.79 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg.
 
E.
AI-71010
Discussion, consideration and approval to process the City of Edinburg's "La Sienna" 2018-2019 TIRZ payment, in the amount of $193,896.02 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 3, City of Edinburg.
 
F.
AI-71012
Discussion, consideration and approval to process the City of Edinburg's "Entertainment Center" 2018-2019 TIRZ payment, in the amount of $127,102.83 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 4, City of Edinburg.
Attachments:
 
3.
 
2019 Intradepartmental transfers:
 
A.
AI-71112
2019 - HIDTA FY18 Grant (1291)
Attachments:
 
B.
AI-71107
2019 - CW Mech Shop (1200)
Attachments:
 
C.
AI-70964
2019 - Pct 2 Sanitation (1100)
Attachments:
 
D.
AI-70965
2019 - Pct 2 Administration (1200)
Attachments:
 
E.
AI-71108
2019 - Pct 2 Parks (1100)
Attachments:
 
F.
AI-70963
2019 - Pct 2 CRC Alamo (1100)
Attachments:
 
G.
AI-71104
Hidalgo County Constable Pct 1 (1100)
Attachments:
 
H.
AI-71105
2019 - Executive Office (1100)
Attachments:
 
I.
AI-71103
2019 - WIC (1292)
Attachments:
 
J.
AI-71026
2019 - WIC Admin (1292)
 
K.
AI-71021
2019 - Pct.4 Endowment (1100)
Attachments:
 
L.
AI-71022
2019 - Pct.4 Admin (1200)
Attachments:
 
M.
AI-71023
2019 - Pct.4 Road Maint (1200)
Attachments:
 
N.
AI-71020
2019 - Pct.4 Emergency Srv Linn (1100)
Attachments:
 
O.
AI-71017
2019 - Health & Human Services Dept./ Clinics (1100)
Attachments:
 
P.
AI-71009
2019 - Health & Human Services Dept. / TECE (1293)
Attachments:
 
Q.
AI-71004
2019 - Health & Human Services Dept. - TB State (1293)
Attachments:
 
R.
AI-71002
2019 - Health & Human Services Dept. - TB Federal (1293)
Attachments:
 
S.
AI-71007
2019 - Constable Precinct 4 (1100)
Attachments:
 
T.
AI-71006
2019 - Constable Precinct 4 (1259)
Attachments:
 
U.
AI-71001
2019 - Pct. 3 Sanitation (1100)
Attachments:
 
V.
AI-71035
2019 - Pct. 3 Sanitation (1100)
Attachments:
 
W.
AI-71008
2019 - 449th District Court (1100)
Attachments:
 
X.
AI-71032
2019 - Bail Bond Board (1100)
Attachments:
 
Y.
AI-71042
2019 - Co Auditor (1100)
Attachments:
 
Z.
AI-70991
2019 - Planning Dept. (1100)
Attachments:
 
AA.
AI-70971
2019 - Pct. 4 Sanitation (1100)
Attachments:
 
BB.
AI-70960
2019 - JP 1, 1 (1100)
Attachments:
 
CC.
AI-70961
2019 - IT Department (1100)
Attachments:
 
DD.
AI-70962
2019 - Law Library (1247)
Attachments:
 
EE.
AI-70966
2019 - New Courthouse (1100)
Attachments:
 
FF.
AI-70979
2019 - JP Pct. 2, Pl 2 (1100)
 
GG.
AI-70958
2019 - Jail (1100)
Attachments:
 
4.
 
2019 Interdepartmental transfers:
 
A.
AI-71093
CO2018B-Pct 2 Hdlg All Inclusive Park Prj (1353):
Approval of 2019 interdepartmental transfer from CO2018B-Pct 2 Hidalgo CRC Yth Facility Prj into CO2018B-Pct 2 Hdlg All Inclusive Park Project in the amount of $12,000.00 to fund project expenditures.
Attachments:
 
B.
AI-71050
Bail Bond Board (1100):
Approval of 2019 interdepartmental transfer from Bail Bond Board Department 150, Program 002 to Dept. 010, Program 002 in the amount of $9.23 to fund negatives.
Attachments:
 
C.
AI-71018
Pct. #1 (1350):
Approval of 2019 interdepartmental transfer from fund 1350 program 229 to program 263 in the amount of $59,969.10 to fund road reconstruction project.
Attachments:
 
D.
AI-71013
Precinct No.3 (CO2017):
Approval of 2019 interdepartmental transfer within CO2017 from program (122) to program (110) in the amount of $268,864.00 for reclassification of expenditures.
Attachments:
 
E.
AI-71015
Precinct No.3 (CO2018B):
Approval of 2019 interdepartmental transfer within CO2018B from program (122) to program (110) in the amount of $29,182.00 for reclassification of expenditures.
Attachments:
 
F.
AI-71011
CO2016-PCT3 (1350):
Approval of 2019 interdepartmental transfer within CO2016-PCT3 from program (122) to program (110) in the amount of $15,067.00 to fund reclassification of expenditures.
Attachments:
 
G.
AI-70932
Various Depts-Late Fees (1100):
Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $2,736.29 to fund late fees.
Attachments:
 
H.
AI-70940
CO 2017 Justice Center 25th Ave (1351):
Approval of 2019 interdepartmental transfer within CO 2017 from County Service Facility, progm. 051, to Justice Center 25th Ave.,progm 054, in the amount of $374.14 to fund project expenses.
 
5.
 
Planning Department:
 
A.
AI-71045
1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
B.
AI-70951
1. Reimbursement of Financial Guarantee
a. Re-Subdivision of Lot 2 Tierra Madre- Pct. 1 (Vivero Concrete, LLC.) (F.M. 493 & Mile 17 ½ North Road)
*Reimbursement request: $5,200.00 for (1) Multi-family OSSF
 
C.
AI-70953
1. Reimbursement for Financial Guarantee
a.Sendero Trails Ph. 2 Subdivision- Pct. 4 (Megaware Corp.) (U.S. Hwy 281 & F.M. 490)
*Reimbursement request: $1,000.00 for (1) OSSF
Attachments:
 
D.
AI-70942
1. Reimbursement of Financial Guarantee
a. Mesquite Xrossing Subdivision- Pct. 1 (RGV Auto Source) (F.M. 88 & Mile 14 North Road)
*Reimbursement request: $1,500.00 for (1) OSSF 
 
Attachments:
 
6.
 
County Judge's Office:
 
A.
AI-71111
Resolution in honor of fallen police officer Jose Esperiqueta
 
B.
AI-71076
Economic Development (1100): Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $10,325.00 to awarded recipient Hernandez Barns.
Attachments:
 
7.
 
Tax Refunds:
 
A.
AI-71044
ACCOUNT NUMBER PAYER AMOUNT
F0300-99-002-0000-06 VANTAGE BANK TEXAS $2,993.27
Attachments:
 
B.
AI-70947
ACCOUNT NUMBER PAYER AMOUNT
C2275.00.000.0033.00 CORELOGIC $7,043.53
E5350.99.000.0001.01 FRENCH ELLISON TRUCK CENTER $24,175.08
 
C.
AI-70946
ACCOUNT NUMBER PAYER AMOUNT
W3800.00.148.0000.00 RIO VALLEY ESTATES, G.P. $17,093.87
Attachments:
 
D.
AI-70944
ACCOUNT NUMBER PAYER AMOUNT
L1100.02.003.0098.00 VANTAGE BANK $2,826.05
Attachments:
 
8.
 
Membership Dues/Certifications:
 
A.
AI-71025
449TH DC:
Requesting approval to pay 2019 State Bar of Texas Membership Dues and 2019 Hidalgo County Bar Association (HCBA) Dues in the total amount of $310.00 (Requisition #00396648, #00396621 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.  
 
B.
AI-70890
Sheriff's Office (1100): 
Requesting approval of requisition #396048 for 2019 membership dues for Sheriff J.E. "Eddie" Guerra to the Southwestern Border Sheriff's Coalition in the amount of $200.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
 
C.
AI-70866
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Lee M. Cantu, Ana Liz De Leon-Vargas, Juan Garza, Ricardo Hernandez, Jorge A. Sanchez, Leonardo Sanchez, Leigh Ann Tognetti, and Alexandria Lynn Barrera, in the amount of $460.00 (Requisition #396005), with the authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
 
9.
 
Budget & Management:
 
A.
AI-70937
1.  Approval of reimbursement in the amount of $414,939.50 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 06/13/19 to 06/19/19.
06/13-19/19 $414,939.50
TOTAL $414,939.50

Commissioner David Fuentes abstained from all discussions and/or actions on this item.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 

2.  Approval of wire transfer to cover claims paid.

Commissioner David Fuentes abstained from all discussions and/or actions on this item.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 
 
B.
AI-70936
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 1-15, 2019 in the amount of $30,889.91 and requesting approval of wire transfer.

Commissioner David Fuentes abstained from all discussions and/or actions on this item.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 
 
C.
AI-70986
Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
Attachments:
 
10.
 
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-71039
Hidalgo County District Attorney:

Requesting authority to purchase and enter into a (36) monthly subscription agreement for the (Online Services) with Thomson Reuters-West Publishing Corporation and authority to execute a required agreement for the District Attorney's Office through the Project # 2019-199 at _____per month.  Subject to legal approval
 
B.
AI-71067
Acceptance and approval of "First Amendment" to the Interlocal Cooperation Agreement [C15-269-07-21] between Hidalgo County and Cameron County for the purpose of "Housing of Inmates" (including transportation) at a rate of $60.00 dollars per inmate.   
 
C.
AI-71102
Requesting approval of Change Order No. 1 (C-18-199-02-12) with Texas Cordia Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project - Section 2 (from Ridge Road to Hall Acres Road) as recommended by project engineer, Saul Muñoz, P.E..
Attachments:
 
D.
AI-71041
Pct. 1 (1351):
Requesting approval to pay invoice #00025150 in the amount of $5,498.50 for professional engineering services rendered in connection with the Sunset Park Operations Facility-WA#1, as submitted by Halff Associates, Inc.
Attachments:
 
E.
AI-71051
Pct. #1 (1353):
Requesting approval to pay Payment Application No. 001  in the amount of $12,000.00 for services rendered in connection with the Tax Office Substation as submitted by Erickson Construction, Inc.
 
F.
AI-71047
Pct. 1 (1351):
Requesting approval to pay invoice #00024027 in the amount of $12,010.00 for professional engineering services rendered in connection with the Sunset Park Operations Facility-WA#1, as submitted by Halff Associates, Inc.
Attachments:
 
G.
AI-70878
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice and draft agreement etc.) as attached hereto for Hidalgo County - "Lease of Office Space - Mcallen Area" through RFB No.: 2019-175-00-00-TDL including the re-advertisement if/when required. 
 
H.
AI-70915
Requesting to exercise the 3rd extension as provided in the current contract agreement C-17-048-04-05, under the same rates, terms, and conditions with Richard A. Garza, BIC Development Corporation for the Lease of Office Space for off-premises Storage Area Effective October 01, 2019- thru September 30, 2020.
 
I.
AI-70982
Requesting approval of payment for the following invoice listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for the Hidalgo County Sheriff's Office Detention Barracks Project:
 
Invoice Date Invoice # Amount PO#
06/03/2019 20156 $6,205.74 789844
Attachments:
 
J.
AI-71005
Veteran's Service Office:
Action to delete original supporting documentation/quote of $6.99 monthly (erroneously submitted by Spectrum to Hidalgo County Veterans Office) and replace with the correct quote in the amount of $7.50 monthly basis with all original statutory forms still applicable and compliant and with authority for the County Judge to sign all required documents.
 
K.
AI-71034
IT Department:
Acceptance and approval of a month to month contract with MindCentric [hosting e-mail services] commencing once executed for continued services while conversion, training and all other services completed with/through new awarded vendor procurement is completed including authority for County Judge or CC member to sign all required documentation and subject to Form 1295.
 
L.
AI-70786
Approval of Application for Payment No. 25 in the amount of $69,101.17 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E.
Attachments:
 
M.
AI-70906
Approval to exercise a one year]extension [as 2-1 yr. possible]  in the current contract agreement C-16-307A-10-13, under the same rates, terms, and conditions with STX Snacktime Vending Company, LLC for Vending Machines Services Effective November 15, 2019- thru November 14, 2020.
 
N.
AI-70973
Approval to clarify/correct the amount reflected on quote for a purchase [CC 6/6/10 C/AI-70539] from $137,050.68 to $137,785.00 as the deletion by SO of large item reduced the discount on original quote.
Correction 135,785.00 not 137,785.00 

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 
Attachments:
 
O.
AI-70933
Constable Pct. 3
Requesting approval for the destruction of salvaged departmental uniforms, in the interest of safety and security against possible misuse of said items since they contain departmental logos, through the Hidalgo County Sheriff's Office (on their time schedule and clear of any burn bans that may be in effect). The uniforms are worn/damaged beyond repair and are no longer useful for their intended use.
 
P.
AI-70945
Approval of the addition of fuel cards/users including, but not limited to, the following:  Hidalgo County Texas A&M AgriLife Extension Services - fuel card user
Attachments:
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 1st day of July, 2019

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Melissa S. Montalvo, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 1, 2019.

Signed this 1st day of July 2019




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Melissa S. Montalvo, Deputy