SPECIAL MEETING - July 1, 2019
BE IT REMEMBERED, that on this 1st day of July A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS July 1, 2019 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Chairman Richard Cortez called the meeting to order at 9:30 a.m.
Board Member David L. Fuentes and Board Member Ellie Torres were not present during roll call.
Chairman Richard Cortez called the meeting to order at 9:30 a.m.
Board Member David L. Fuentes and Board Member Ellie Torres were not present during roll call.
2.
Prayer
Opening prayer was offered by Raul Sesin.
Commissioner Ellie Torres joined the meeting.
Opening prayer was offered by Raul Sesin.
Commissioner Ellie Torres joined the meeting.
3.
Open Forum
Board Member David Fuentes joined the meeting.
Maria Romero, from Iowa Gardens, thanks Board Member Ellie Torres for her quick response to the colonias with the latest weather event. Joe Rodriguez raised concerns with drainage and illegal dumping.
Board Member David Fuentes joined the meeting.
Maria Romero, from Iowa Gardens, thanks Board Member Ellie Torres for her quick response to the colonias with the latest weather event. Joe Rodriguez raised concerns with drainage and illegal dumping.
Attachments:
4.
Approval of Consent Agenda
The court moved to approve the entire consent agenda.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
The court moved to approve the entire consent agenda.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
5.
General Operations:
A.
AI -71036
Discussion and update as it relates to HCDD1 Flood operations for the June 24, 2019 Rain Event.
Board Member Eduardo "Eddie" Cantu momentarily stepped away then rejoined the meeting,
Mr. Raul Sesin updates the Board on the counties efforts in respect to the recent floodings. He stated the hardest hit areas were in Precinct 1 with the County getting upwards of 12 inches of rain in 6 hours. He stated surrounding counties got upwards of 14 to 16 inches which also effect our county. He stated the efforts to drain areas with water in them has been challenging due to thefts and vandalism of the equipment that is being used to drain areas.
Board Member David Fuentes thanks the Drainage District for all of their hard work in this clean up effort. He thanked the district for the 24 hour round the clock work the department did to assure the safety of the community. He stated the district had been working tirelessly since the last rain event in hopes to avoid future floodings. The efforts that had been done since last year help tremendously; however, he is aware that work is still needed. He recognizes the system is not perfect but they continuously work towards improvements. He thanks all those who helped in these efforts: volunteers, churches, and radio/media outlets.
Board Member Eduardo "Eddie" Cantu momentarily stepped away then rejoined the meeting,
Mr. Raul Sesin updates the Board on the counties efforts in respect to the recent floodings. He stated the hardest hit areas were in Precinct 1 with the County getting upwards of 12 inches of rain in 6 hours. He stated surrounding counties got upwards of 14 to 16 inches which also effect our county. He stated the efforts to drain areas with water in them has been challenging due to thefts and vandalism of the equipment that is being used to drain areas.
Board Member David Fuentes thanks the Drainage District for all of their hard work in this clean up effort. He thanked the district for the 24 hour round the clock work the department did to assure the safety of the community. He stated the district had been working tirelessly since the last rain event in hopes to avoid future floodings. The efforts that had been done since last year help tremendously; however, he is aware that work is still needed. He recognizes the system is not perfect but they continuously work towards improvements. He thanks all those who helped in these efforts: volunteers, churches, and radio/media outlets.
B.
AI -71040
Discussion as it relates to meeting about Regional Drainage Improvements with Texas Department of Transportation (TxDOT).
Board Member David Fuentes informs the Board of a meeting with TxDOT. He stated their were concerns with frontage road access and evacuation routes that are inaccessible during rains and floodings. He stated he is working with TxDot for solutions to these concerns. He encourages the other Board Members to let him or Mr. Sesin know of areas needing work from TxDOT.
Board Member David Fuentes informs the Board of a meeting with TxDOT. He stated their were concerns with frontage road access and evacuation routes that are inaccessible during rains and floodings. He stated he is working with TxDot for solutions to these concerns. He encourages the other Board Members to let him or Mr. Sesin know of areas needing work from TxDOT.
C.
AI -71119
Requesting approval of Inter Local Agreement between Hidalgo County Drainage District No.1 and Delta Lake Irrigation District as it relates to The North Raymondville Drain. (Subject to final Legal review)
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
D.
AI -71048
1.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2.) Presentation of scoring grid of two (2) sets of firms graded through the District's pre-qualified Professional Engineering Services Pool for the purpose of ranking by HCDD1 Board of Directors in connection with "Professional Geotechnical Services On-Call (on as needed basis)" required for Hidalgo County Drainage District No. 1 Projects
On motion by BOARD MEMBER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreements with each of the number one (1) ranked firms presented:
Set 1 B2Z ENGINEERING, and Set 2 MILLENNIUM ENGINEERS GROUP, INC., for the provisions of "Professional Geotechnical Services On-Call (on as needed basis)" for Hidalgo County Drainage District Projects.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2.) Presentation of scoring grid of two (2) sets of firms graded through the District's pre-qualified Professional Engineering Services Pool for the purpose of ranking by HCDD1 Board of Directors in connection with "Professional Geotechnical Services On-Call (on as needed basis)" required for Hidalgo County Drainage District No. 1 Projects
| SET 1 (C-HCDD1-19-058-__-__) |
||
| FIRM NAME: | SCORE: | RANK: |
| B2Z Engineering, LLC | 96.33 | |
| Izaguirre Engineering Group, LLC | 89.00 | |
| Alpha Infrastructure Engineering, PLLC | 87.00 | |
| SET 2 (C-HCDD1-19-060-__-__) |
||
| FIRM NAME: | SCORE: | RANK: |
| Millennium Engineers Group, Inc. |
96.33 | |
| Cortran Engineering, PLLC | 93.00 | |
| Jimenez Engineering Solutions, LLC dba International Consulting Engineers | 93.67 |
On motion by BOARD MEMBER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreements with each of the number one (1) ranked firms presented:
Set 1 B2Z ENGINEERING, and Set 2 MILLENNIUM ENGINEERS GROUP, INC., for the provisions of "Professional Geotechnical Services On-Call (on as needed basis)" for Hidalgo County Drainage District Projects.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
E.
AI -71029
A. Approval of Resolution and Affidavit requesting financial assistance from the Texas Water Development Board for the Raymondville Drain Project and action designating Mr. Raul E. Sesin, P.E., CFM as the authorized signor of the grant agreement and any other necessary documents that apply to the grant and transfer of funds.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
6.
2018 Bond Referendum Projects:
A.
AI -71038
1. Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Guzman & Muñoz Engineering and Surveying, Inc., as it relates to Professional Engineering Services related to the project: "Malone Drive & Pomelo Road (Project # 18) and Old La Blanca & Mile 10 N (Project # 28) -2018 Bond Referendum Projects"'. Approved for negotiations by HCDD1 Board of Directors on Agenda Item #69910 (04/16/19);
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Pursuant to the Board's Approval of Professional Agreement with Guzman & Muñoz Engineering and Surveying, Inc., requesting approval of Work Authorization No. 1 in the amount of $79,736.46, to provide Engineering Services for "Malone Drive & Pomelo Road (Project # 18) and Old La Blanca & Mile 10 N (Project # 28) -2018 Bond Referendum Projects", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-046-07-01 - WA-1).
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Pursuant to the Board's Approval of Professional Agreement with Guzman & Muñoz Engineering and Surveying, Inc., requesting approval of Work Authorization No. 1 in the amount of $79,736.46, to provide Engineering Services for "Malone Drive & Pomelo Road (Project # 18) and Old La Blanca & Mile 10 N (Project # 28) -2018 Bond Referendum Projects", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-046-07-01 - WA-1).
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B.
AI -71095
1. Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with South Texas Infrastructure Group, L.L.C., as it relates to Professional Engineering Services related to the project: "Mile 11 N & FM 1015 -2018 Bond Referendum Project No. 22''. Approved for negotiations by HCDD1 Board of Directors on Agenda Item #69909 (04-16-19);
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Pursuant to the Board's Approval of Professional Agreement with South Texas Infrastructure Group, L.L.C., requesting approval of Work Authorization No. 1 in the amount of $1,115,499.82, to provide Engineering Services for "Mile 11 N & FM 1015 -2018 Bond Referendum Project No. 22'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-045-07-01 - WA-1).
On motion by BOARD MEMBER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Pursuant to the Board's Approval of Professional Agreement with South Texas Infrastructure Group, L.L.C., requesting approval of Work Authorization No. 1 in the amount of $1,115,499.82, to provide Engineering Services for "Mile 11 N & FM 1015 -2018 Bond Referendum Project No. 22'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-045-07-01 - WA-1).
On motion by BOARD MEMBER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -71087
Approval to issue payment on the following item(s) proceeding review & compliance of contract terms & conditions:
Bdgt: 370- Pct1 Donna North Lateral Control Structure
Bdgt: 370-Pct2 FM 495 Drain Control Structure
Application for Payment No. 4 in the amount of $21,969.00 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-049-09-19 FM 495 Drain Control Structure & Donna North Lateral Control Structure.PO#636130
Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
Board Member David Fuentes stepped away from the meeting.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Bdgt: 370- Pct1 Donna North Lateral Control Structure
Bdgt: 370-Pct2 FM 495 Drain Control Structure
Application for Payment No. 4 in the amount of $21,969.00 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-049-09-19 FM 495 Drain Control Structure & Donna North Lateral Control Structure.PO#636130
Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
Board Member David Fuentes stepped away from the meeting.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI -71114
Request approval of a Budget Amendment to appropriate unreserve Fund Balance in the amount of $1,164,999.96 from the 2013 Bond Series- fund 133 into the various 2013 bond projects as needed for completion.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
9.
Open Session:
A.
Real Estate Acquisition
Proceed as directed.
Proceed as directed.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
10.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
11.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
12.
Adjourn
Chairman Richard Cortez adjourned the meeting at 10:13 a.m.
On motion by BOARD MEMBER PCT. 4, ELLIE TORRES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Chairman Richard Cortez adjourned the meeting at 10:13 a.m.
On motion by BOARD MEMBER PCT. 4, ELLIE TORRES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of July, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 1, 2019.
Signed this 1st day of July 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of July, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 1, 2019.
Signed this 1st day of July 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy