SPECIAL MEETING - August 13, 2019
BE IT REMEMBERED, that on this 13th day of August A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT August 13, 2019 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
The court moved to approve the consent agenda with the exception of item 10. A. and 10. B. 1. and 2. to be pulled for further discussion.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
1.
AI-71477
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-71478
Presentation of Fund Information Report
Attachments:
3.
2019 Intradepartmental transfers:
A.
AI-71671
2019 - Pct 2 Parks (1100)
Attachments:
B.
AI-71701
2019 - County Clerk's (1100)
Attachments:
C.
AI-71725
2019 - County Treasurer (1100)
Attachments:
D.
AI-71699
2019 - Pct 1 - Parks (1100)
Attachments:
E.
AI-71664
2019 - Pct 1 Sanitation (1100)
Attachments:
F.
AI-71660
2019 - Elections (1100)
Attachments:
G.
AI-71650
2019 - Planning Dept.(1100)
Attachments:
H.
AI-71648
2019 - IT Department (1242)
Attachments:
I.
AI-71658
2019 - IT Department (1100)
Attachments:
J.
AI-71607
2019 - IT Department (1100 E-File Account)
Attachments:
K.
AI-71630
2019 - Pct.4 ICA UT Health (1100)
Attachments:
L.
AI-71632
2019 - Pct.4 Road Maint (1200)
Attachments:
M.
AI-71617
2019 - County Court-At-Law No. 1 (1100)
Attachments:
N.
AI-71716
2019 - Health & Human Services Dept./BBHW (1293)
Attachments:
O.
AI-71609
2019 - Health & Human Services Dept. / MAC (1293)
Attachments:
4.
2019 Interdepartmental transfers:
A.
AI-71733
CO2017-PCT. 1 (1351):
Approval of 2019 interdepartmental transfer between various CO2017-Pct.1 programs in the amount of $54,604.00 for the purchase of a service unit.
Approval of 2019 interdepartmental transfer between various CO2017-Pct.1 programs in the amount of $54,604.00 for the purchase of a service unit.
Attachments:
B.
AI-71708
Pct 1: Approval of 2019 interdepartmental transfer from fund (1200) program (004) to (005) in the amount of $15,000.00, needed for parts and repairs of equipment/units.
Attachments:
C.
AI-71710
93RD DC (1100):
Approval of 2019 interdepartmental transfer from CO Wide Adm to 93rd DC in the total amount of $5,000 to fund upcoming bills.
Approval of 2019 interdepartmental transfer from CO Wide Adm to 93rd DC in the total amount of $5,000 to fund upcoming bills.
Attachments:
D.
AI-71669
Crim DA (1100):
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Criminal DA in the total amount of $1,209.25
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Criminal DA in the total amount of $1,209.25
Attachments:
E.
AI-71674
Health Clinics (1100):
Approval of 2019 interdepartmental transfer from Co Wide Adm-Contingency to Health Clinics in the total amount of $21,943.53
Approval of 2019 interdepartmental transfer from Co Wide Adm-Contingency to Health Clinics in the total amount of $21,943.53
Attachments:
F.
AI-71666
Fire Marshal (1100):
Approval of 2019 interdepartmental transfer to sweep lapses from various programs into various programs in the amount of $183,307.
Approval of 2019 interdepartmental transfer to sweep lapses from various programs into various programs in the amount of $183,307.
Attachments:
5.
Planning Department:
A.
AI-71638
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
County Judge's Office:
A.
AI-71705
Proclamation declaring September as Suicide Prevention Awareness Month.
Attachments:
B.
AI-71704
Hunger Action Month Proclamation
Attachments:
C.
AI-71715
Approval to pay invoices for the 2020 Census County Departments Committee Meeting held on July 25, 2019 with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor as follows:
| Vendor | Invoice # | Amount | PO # |
| Jason's Deli | 9089035033 | $24.78 | 802256 |
| La Mexicana | 29880 | $25.00 | 802257 |
Attachments:
7.
Monthly Fee Reports:
A.
AI-71677
District Attorney's Office Check Fraud Fees Monthly Report - 2019 July
Attachments:
8.
Membership Dues/Certifications:
A.
AI-71711
District Attorney (1100):
Requesting approval to pay membership dues for the Texas Narcotic Officers Association (TNOA) for the following employees: Johnathan Ball, Dale Booth, Jr., Patrick K. McCormick and Leonardo Sanchez in the total amount of $160.00 (Requisition #00396802), with the authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas Narcotic Officers Association (TNOA) for the following employees: Johnathan Ball, Dale Booth, Jr., Patrick K. McCormick and Leonardo Sanchez in the total amount of $160.00 (Requisition #00396802), with the authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
B.
AI-71613
Requesting approval to pay the (CDCAT) County and District Clerks' Association of Texas membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00 and the Affiliate membership dues for Mrs. Annette Muñiz, Chief Deputy, in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
C.
AI-71559
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Juan P. Muro and Jennifer Denise Smith, in the amount of $120.00 (Requisition #398911), with the authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Juan P. Muro and Jennifer Denise Smith, in the amount of $120.00 (Requisition #398911), with the authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
9.
Urban County:
A.
AI-71649
Requesting approval of one (1) applicant in the City of Donna under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
B.
AI-71631
Requesting approval of one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
10.
Budget & Management:
A.
AI-71626
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 16-31, 2019 in the amount of $19,282.08 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner David Fuentes abstained from all discussions and/or actions on this item.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner David Fuentes abstained from all discussions and/or actions on this item.
Attachments:
B.
AI-71627
1. Approval of reimbursement in the amount of $796,804.51 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 07/18/19 to 07/31/19.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner David Fuentes abstained from all discussions and/or actions on this item.
| 07/18-24/19 | $474,722.47 |
| 07/25-31/19 | $322,082.04 |
| TOTAL | $796,804.51 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner David Fuentes abstained from all discussions and/or actions on this item.
Attachments:
C.
Interfund transfers:
1.
AI-71740
TxDOT Pct 2 Regional Park Prj-Ph II (1315):
Approval of 2019 interfund transfer from CO2017-Pct 2 ICA Eldora(Jackson Rd-I Rd) Rd Project (Fund 1351) to TxDOT Pct 2 Regional Linear Park Prj Ph I & II (fund 1315) in the amount of $79,688.52 to fund project expenditures.
Approval of 2019 interfund transfer from CO2017-Pct 2 ICA Eldora(Jackson Rd-I Rd) Rd Project (Fund 1351) to TxDOT Pct 2 Regional Linear Park Prj Ph I & II (fund 1315) in the amount of $79,688.52 to fund project expenditures.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-71683
PCT. #1 (1353):
Requesting approval to pay invoice # 11327674 in the amount of $69,455.81 for FM 88 Project (5th St.-FM 1925) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
B.
AI-71682
PCT. #1:
Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amount |
| WA#1 | 785461 | 07/31/19 | 11327686 | $62,489.58 |
| WA#2 | 793535 | 07/31/19 | 11327681 | $10,296.27 |
Attachments:
C.
AI-71684
PCT. #1 (1315):
Requesting approval to pay invoice # 11327680 in the amount of $51,773.09 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
D.
AI-71685
PCT. #1 (1315):
Requesting approval to pay the following invoices for engineering services rendered in connection with Mile 6 (M9-M11) Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amt. |
| WA#1 | 764347 | 07/31/19 | 11327696 | $12,519.00 |
| WA#2 | 779197 | 07/31/19 | 11327701 | $ 6,420.60 |
Attachments:
E.
AI-71689
PCT. #1 (1351):
Requesting approval to pay the following invoices for engineering services rendered for Sunset Park Operations Facility, as submitted by project professional services provider, B2Z Engineering, LLC.:
| Project | PO | Inv. Number | Inv. Date | Inv. Amt. |
| WA#1 | 778432 | 10039 | 08/01/19 | $249.86 |
| WA#2 | 789711 | 10040 | 08/01/19 | $307.52 |
Attachments:
F.
AI-71687
PCT. #1:
Requesting approval to pay invoice #11327682 in the amount of $58,180.88 for Mile 10 Project (M6-FM1015) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Attachments:
G.
AI-71688
Pct. #1:
Requesting acceptance & approval of invoice #11327667 in the amount of $300.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Requesting acceptance & approval of invoice #11327667 in the amount of $300.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Attachments:
H.
AI-71690
PCT. #1 (1351):
Requesting approval to pay invoice #10038 in the amount of $672.70 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
I.
AI-71693
Pct. 1 (1351):
Requesting approval to pay invoice #00026401 in the amount of $3,002.50 for professional engineering services rendered in connection with the Sunset Park Operations Facility-WA#1, as submitted by Halff Associates, Inc.
Requesting approval to pay invoice #00026401 in the amount of $3,002.50 for professional engineering services rendered in connection with the Sunset Park Operations Facility-WA#1, as submitted by Halff Associates, Inc.
Attachments:
J.
AI-71673
Pct. #1:
Approval to purchase ten (10) thirty (30) Cubic Yard Heavy Duty Rectangular Roll Off Containers 22' Long through HC's membership/participation with TASB-Buyboard Cooperative under (Contract# 515-16 Exp. 11/30/19).
Approval to purchase ten (10) thirty (30) Cubic Yard Heavy Duty Rectangular Roll Off Containers 22' Long through HC's membership/participation with TASB-Buyboard Cooperative under (Contract# 515-16 Exp. 11/30/19).
| Requisition# | Vendor | Model/Part# | Total Amount |
| 397168 | Wastequip Manufacturing Company, LLC | 154234 | $55,148.00 |
Attachments:
K.
AI-71703
Requesting approval to complete and submit the attached credit application, as requested by vendor, Fujitsu, with authority for County Auditor's Office to create the account (no signatures required.)
Attachments:
L.
AI-71717
WIC:
Requesting authority to exercise the first (1st) one year extension term [of 2 possible] under the same rates, terms and conditions with SPI Ventures,LLP as provided in the current contract agreement C-19-004-03-26- "Lease of Office Space for the Starr County WIC Program in Rio Grande City, Texas" effective 10-01-19.
Attachments:
M.
AI-71615
Requesting authority to advertise procurement packet, RFB 2019-250-09-04-ABV, for "Printing and Mass Mail Out of Voter Registration Cards", as attached hereto, for Elections Department, and re-advertise, if/when necessary.
Attachments:
N.
AI-71678
Authority to advertise and approval of procurement packet for Lime Road Material and Services for Hidalgo County with authority to re-advertise in the event no bids are received or recommend rejection of bids.
Attachments:
O.
AI-71591
Requesting authority to advertise with approval of RFB procurement packet (ie., specifications-requirements, legal notice, etc.,)as attached hereto for: WIC program-"Lease of Office Space-City of Alton(West)" RFB 2019-169-09-04-ABV including the re-advertising when/if applicable.
Attachments:
P.
AI-71737
Ratification of the fully executed Change Order No. 7 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project (from Ridge Road to San Antonio Ave.) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable.
Attachments:
Q.
AI-71739
Requesting approval of Change Order No. 2 (C-18-199-02-12) with Texas Cordia Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project - Section 2 (from Ridge Road to Hall Acres Road) as recommended by project engineer, Saul Muñoz, P.E..
Attachments:
R.
AI-71742
Requesting approval of Change Order No. 1 in connection with Contract No. C-17-324-07-17 and GMP Amendment No. 1 with Erickson Construction, LLC for the Pct 2 Las Milpas Park Youth Facility Project as recommended by project engineer B2Z Engineering, LLC, and subject to compliance with HB1295 when and if applicable.
Attachments:
S.
AI-71614
Approval of Application for Payment No. 27 in the amount of $96,346.06 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E.
Attachments:
T.
AI-71625
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Regional Linear Park Project (WA#6) | 07/31/19 | 11327668 | $ 597.52 | 745253 |
| Regional Linear Park Project (WA#8) | 07/31/19 | 11327669 | $ 3,928.83 | 759102 |
| Cesar Chavez Road Project (WA#1) | 07/31/19 | 11327687 | $ 30,809.36 | 732294 |
| Cesar Chavez Road Project (WA#2) | 07/31/19 | 11327688 | $118,300.29 | 796794 |
| Cesar Chavez Road Project (WA#3) | 07/31/19 | 11327689 | $ 40,057.34 | 795673 |
| Eldora Road Project | 07/31/19 | 11327690 | $ 5,995.54 | 732796 |
| Regional Linear Park Project (WA#10) | 07/31/19 | 11327703 | $ 6,135.10 | 779803 |
Attachments:
U.
AI-71606
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Las Milpas Park Youth Facility Project | 08/01/19 | 20163 | $ 1,825.57 | 767363 |
| Las Milpas Road Project | 08/01/19 | 20164 | $10,541.04 | 777422 |
| Regional Linear Park Project-Phase II | 08/01/19 | 20165 | $42,986.36 | 790326 |
| Valle Alto Park Youth Facility Project | 08/01/19 | 20166 | $ 5,178.46 | 792886 |
V.
AI-71608
Requesting authority to exercise the additional one (1) year extension [under the same rates, terms and conditions] with USRC Mission, LP d/b/a US Renal Care Mission Dialysis as provided in the current contract agreement C-18-285-12-04- "Hemodialysis Treatment (Renal Failure) For Inmates Incarcerated at Hidalgo County Adult Detention Facility".
W.
AI-71605
Authority to exercise the County's second (2nd) year extension [under the same rates, terms and conditions] with Securus Technologies, Inc. as provided in the current contract agreement C-16-097-10-25- "Inmate Telephone System & Services".
Attachments:
X.
AI-71611
Requesting authority to exercise the final one (1) year extension [under the same rates, terms and conditions] with John Lung M.D as provided in the current contract agreement C-16-379-11-15- "Professional Physician Services for Inmates".
Attachments:
Y.
AI-71622
Requesting approval of WA No. 1 under Pct 4 (C-19-252-07-16) submitted by Halff Associates, Inc. for Substance Abuse Treatment Facility, in the amount of $7,500.00. (req 399111)
Attachments:
Z.
AI-71629
1. Approval of the Deletion of fuel cards/users including, but limited to the following:
Hidalgo County Facility Management - Delete Fuel Cards
2. Approval of the addition of fuel cards/users including, but limited to the following:
Hidalgo County Facility Management - Add Fuel Card/users
Hidalgo County Facility Management - Delete Fuel Cards
2. Approval of the addition of fuel cards/users including, but limited to the following:
Hidalgo County Facility Management - Add Fuel Card/users
Attachments:
AA.
AI-71707
1. Approval of the deletion of fuel cards/users as follows:
Hidalgo County Constable Pct. 1 - delete fuel card
2. Approval of the addition of fuel cards/users indicated as follows:
Hidalgo County Emergency Management - add fuel card
Hidalgo County Constable Pct. 1 - delete fuel card
2. Approval of the addition of fuel cards/users indicated as follows:
Hidalgo County Emergency Management - add fuel card
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of August, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 13, 2019.
Signed this 13th day of August, 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of August, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 13, 2019.
Signed this 13th day of August, 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy