CONSENT REGULAR MEETING - September 24, 2019
BE IT REMEMBERED, that on this 24th day of September A.D., 2019, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT REGULAR COMMISSIONERS' COURT September 24, 2019 2:00 P.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
The court moved to approve the consent agenda with the exception of item 9. A., 9. D., 3.O., and 11.C to be pulled for further discussion.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
1.
AI-72306
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-72307
Presentation of Fund Information Report
B.
AI-72334
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2019.
C.
AI-72413
Pursuant to Local Government Code § 115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
D.
AI-72415
Pursuant to Local Government Code § 114.044, requesting approval of the attached monthly collections reports.
Attachments:
3.
2019 Intradepartmental transfers:
A.
AI-72445
2019 - Veteran Services (1100)
Attachments:
B.
AI-72453
2019 - Sheriff's Office OPSG (1284)
C.
AI-72390
2019 - BCAP PCT. 4 Ware Country (1312)
Attachments:
D.
AI-72393
2019 - BCAP PCT. 4 (1312)
Attachments:
E.
AI-72424
2019 - Pct. 3 Rd. Maint. (1200)
Attachments:
F.
AI-72426
2019 - Pct. 3 Adm. (1200)
Attachments:
G.
AI-72407
2019 - Constable Pct. 2 (1100)
Attachments:
H.
AI-72414
2019 - Health & Human Services Dept. / Clinics (1100)
Attachments:
I.
AI-72406
2019 - I T Department C.W.(1100)
Attachments:
J.
AI-72402
2019 - Tax Office (1100)
Attachments:
K.
AI-72394
2019 - Safety Division (1100)
Attachments:
L.
AI-72372
2019 - Pct. 4 Rd. Maint (1200)
Attachments:
M.
AI-72353
2019 - Nuisance Abatement Division (1100)
Attachments:
N.
AI-72362
2019 - Auditor's Office (1100)
Attachments:
O.
AI-72371
2019 - County Treasurer - Bail Bond Board (1100)
Commissioner Ellie Torres abstained from all discussions and/or actions on this item.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Ellie Torres abstained from all discussions and/or actions on this item.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
P.
AI-72375
2019 - CRIM DA (1100)
Attachments:
Q.
AI-72368
2019 - Pct 1 R&B (1200)
Attachments:
R.
AI-72360
2019 - Pct 1 Sanitation (1100)
Attachments:
S.
AI-72337
2019 - Pct 1 Adm (1200)
Attachments:
T.
AI-72344
2019 - PROBATE COURT (1100)
Attachments:
U.
AI-72345
2019 - Elections Dept (1100)
Attachments:
V.
AI-72331
2019 - Constable Pct 1 (1100)
Attachments:
W.
AI-72321
2019 - Purchasing (1100)
Attachments:
4.
2019 Interdepartmental transfers:
A.
AI-72450
PCT3 Sanitation (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to PCT3 Sanitation in the total amount of $42,680 to cover monies needed to fund the Cook-Joyce contract Amendment #6 ($23,280) and Jose Ramirez contract for the Penitas Landfill Lease ($19,400).
Attachments:
B.
AI-72452
Pct. 1 Road & Bridge Salary Sweep (1200):
Approval to transfer Pct. 1 Road & Bridge lapsed salaries and fringes into Pct. 1 Road Maintenance account to fund road project expenses.
Approval to transfer Pct. 1 Road & Bridge lapsed salaries and fringes into Pct. 1 Road Maintenance account to fund road project expenses.
C.
AI-72443
Urban County (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Urban County in the total amount of $2,768.25 to fund lease obligation for the remainder of the year.
Attachments:
D.
AI-72449
CCL#1(1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to CCL#1 in the total amount of $2,440.02 to fund food and supplies for upcoming trials.
Attachments:
E.
AI-72442
Various Departments - Bank Fees (1100):
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Departments in the amount of $18,830.64 to fund bank fees expenses.
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Departments in the amount of $18,830.64 to fund bank fees expenses.
F.
AI-72446
Constable Pct 3 (1100):
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency (prog. 002) to Constable Pct 3 (prog. 001) in the amount of $8,000 to fund repair and maintenance of vehicles.
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency (prog. 002) to Constable Pct 3 (prog. 001) in the amount of $8,000 to fund repair and maintenance of vehicles.
Attachments:
G.
AI-72451
Tax Office (1100):
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to Tax Office in the amount of $40,000.00 to fund the tax statement mail out.
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to Tax Office in the amount of $40,000.00 to fund the tax statement mail out.
Attachments:
H.
AI-72405
Pct 1 (1100):
Approval of 2019 interdepartmental transfer from Pct. 1 CRC, program (050) to Parks, program (013) in the amount of $1,395.53, to cover general supplies and pest control services.
Approval of 2019 interdepartmental transfer from Pct. 1 CRC, program (050) to Parks, program (013) in the amount of $1,395.53, to cover general supplies and pest control services.
Attachments:
I.
AI-72408
Pct 1 (1100):
Approval of 2019 interdepartmental transfer from Pct. 1 CRC, program (050) to Sanitation, program (001) in the amount of $1,400.00 to cover expenditures for general supplies.
Approval of 2019 interdepartmental transfer from Pct. 1 CRC, program (050) to Sanitation, program (001) in the amount of $1,400.00 to cover expenditures for general supplies.
Attachments:
J.
AI-72363
Pct 1 (1200):
Approval of 2019 interdepartmental transfer from Pct. 1 Road & Bridge, program (005) to Adm. program (004) in the amount of $1,600.00, to cover Kyocera copiers lease agreements and maintenance fees.
Approval of 2019 interdepartmental transfer from Pct. 1 Road & Bridge, program (005) to Adm. program (004) in the amount of $1,600.00, to cover Kyocera copiers lease agreements and maintenance fees.
Attachments:
K.
AI-72359
Approval of interdepartmental transfer from TXDOT Ware Rd. (program 135) / TXDOT FM1925 Kenyon (program 076) to TXDOT N. Alamo Rd. (program 150) in the amount of $29,922.62. Transfer will cover estimated costs of WA#1 for CMT services for the N. Alamo Realignment project.
Attachments:
5.
Planning Department:
A.
AI-72366
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-72431
Requesting permission by the City of Edinburg to use county parking lots north of the courthouse for the following events:
| Date | Event | Time |
| Saturday, October 26, 2019 | Los Muertos Bailan Celebration | 5pm-11pm |
| Saturday, November 9, 2019 | Edinburg Veterans Parade | 10am-12pm |
Attachments:
B.
AI-72409
Approval of 457 plan hardship withdrawal requests for employee #052841 & #006467
Attachments:
7.
Pct. #4:
A.
AI-72433
Requesting approval for the RGV Food Bank Distribution to use the San Carlos Endowment Center Community/Cultural Rooms (including the parking lot area) at Precinct 4 on Wednesday, October 16, 2019 from 9 am-12 pm.
Attachments:
8.
County's Judge Office:
A.
AI-72416
Resolution honoring MOST Executive Director Shan Rankin for 30 years of service.
Attachments:
B.
AI-72352
Proclamation declaring October as Breast Cancer Awareness Month.
Attachments:
9.
Membership Dues/Certifications:
A.
AI-72382
Constable Pct. #5:
Requesting approval to pay membership dues for the 2019 Member ship with the Texas Justices of the Peace & Constables Association for Constable Daniel Marichalar in the amount of $50.00 (Req. 00400888) and for Chief Deputy Diomar Galvan in the amount of $25.00 (Req. 00400888) with authority for the County Treasurer to issue check after review, audit and process procedures are completed by the County Auditor.
Correction on the association name to South Texas Justice of the Peace & Constables Association.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Requesting approval to pay membership dues for the 2019 Member ship with the Texas Justices of the Peace & Constables Association for Constable Daniel Marichalar in the amount of $50.00 (Req. 00400888) and for Chief Deputy Diomar Galvan in the amount of $25.00 (Req. 00400888) with authority for the County Treasurer to issue check after review, audit and process procedures are completed by the County Auditor.
Correction on the association name to South Texas Justice of the Peace & Constables Association.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
B.
AI-72378
Sheriff's Department:
Requesting approval of Requisition # 401796 for 2019 Major County Sheriffs of America Membership dues in the amount of $5,000.00 with authority for the County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval of Requisition # 401796 for 2019 Major County Sheriffs of America Membership dues in the amount of $5,000.00 with authority for the County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
C.
AI-72351
County Auditor:
Requesting approval to pay 2019-2020 membership dues to The Institute of Internal Auditors for County Auditor Maria A. Duran, CPA, and Yvonne Torres, Revenue Compliance Supervisor, in the amount of $165.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. Requisition No. 401721
Requesting approval to pay 2019-2020 membership dues to The Institute of Internal Auditors for County Auditor Maria A. Duran, CPA, and Yvonne Torres, Revenue Compliance Supervisor, in the amount of $165.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. Requisition No. 401721
Attachments:
D.
AI-72328
Fire Marshal:
Requesting approval to pay required exam schedule application fee for Fire and Life Safety Educator II for Eric Sanchez, Chief Deputy Fire Marshal, in the total amount of $55.00 payable to Texas Commission on Fire Protection, using the State of Texas Travel Card, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 401542.
No action to be taken on this item.
Requesting approval to pay required exam schedule application fee for Fire and Life Safety Educator II for Eric Sanchez, Chief Deputy Fire Marshal, in the total amount of $55.00 payable to Texas Commission on Fire Protection, using the State of Texas Travel Card, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 401542.
No action to be taken on this item.
Attachments:
10.
Headstart:
A.
AI-72290
Approval of Monthly Average Daily Attendance (ADA) Report: August 2019
Attachments:
B.
AI-72293
Approval of Monthly Meals/Snacks Report: August 2019
Attachments:
C.
AI-72297
Approval of Monthly Special Services Report: August 2019
Attachments:
D.
AI-72284
Approval of Monthly Financial Report: August 2019
Attachments:
11.
Budget & Management:
A.
AI-72459
District Attorney CJD-DVSP (1281):
Approval of 2019 interfund transfer from Co. Wide Adm.-Contingency to District Attorney CJD-DVSP (1281, progm. 018) in the amount of $32,388.09 to fund cash match portion in relation to the Domestic Violence Specialty Prosecutor Grant for FY 2019.
Approval of 2019 interfund transfer from Co. Wide Adm.-Contingency to District Attorney CJD-DVSP (1281, progm. 018) in the amount of $32,388.09 to fund cash match portion in relation to the Domestic Violence Specialty Prosecutor Grant for FY 2019.
B.
AI-72441
Adult Probation (1289):
Approval of 2019 interfund transfer from Co. Wide Adm.-Contingency (1100) to Adult Probation (1289) Drug Court, prog. 014, and Alternative Incarceration Program, prog. 034, in the amount of $337,553.33 to fund Interlocal Agreement approved by Commissioners Court on August, 27, 2019.
Approval of 2019 interfund transfer from Co. Wide Adm.-Contingency (1100) to Adult Probation (1289) Drug Court, prog. 014, and Alternative Incarceration Program, prog. 034, in the amount of $337,553.33 to fund Interlocal Agreement approved by Commissioners Court on August, 27, 2019.
C.
AI-72348
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2019 in the amount of $44,963.01 and requesting approval of wire transfer.
Commissioner David Fuentes abstained from all discussions and/or actions on this item.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner David Fuentes abstained from all discussions and/or actions on this item.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-72422
Authority to advertise and approval of procurement packet [subject to TxDOT's written notice of release of federal funding prior to distribution of packets to interested vendors/parties which may prompt the changing of applicable dates] for: Construction of Mile 6 Project (from Mile 9 to Mile 11) in Hidalgo County Precinct No. 1, RFB No 2019-274-10-30, including re-advertisement of project when/if necessary or required.
B.
AI-72400
Approval of payment of Invoice #084-02 in the amount of $9,945.00 submitted by the project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-19-066-02-26 (WA#1), for the Pct 2 Minnesota Road Project.
Attachments:
C.
AI-72275
Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreement contract C-18-179-09-18 Hidalgo County WIC- "Medical Supplies", with Premiere Scientific LLC, under the same rates, terms and conditions
Attachments:
D.
AI-72374
Approval of Change Order #4 from Noble Texas Builders [with no cost impact] through Buyboard contract 520-16 project #2019-027 reflecting an extension of the construction days for 41 days due to a delay by County [IT Dept.-Equipment Arrival] in connection with the renovation of the Network Operations Center including authority for County Judge or CC member to execute document.
Attachments:
E.
AI-72364
Approval of payment of Invoice #084-01 in the amount of $18,490.00 submitted by the project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-19-066-02-26 (WA#1), for the Pct 2 Minnesota Road Project.
Attachments:
F.
AI-72398
1. Approval to rescind action previously taken by Commissioner's Court on 8/13/2019 AI#71739 regarding Change Order No.2 (C-18-199-02-12) with Texas Cordia Construction, LLC.
2. Requesting approval of Change Order No. 2 (C-18-199-02-12) with Texas Cordia Construction, LLC for the Hidalgo County Precinct #2- Regional Linear Park Project - Section 2 (from Ridge Road to Hall Acres Road) as recommended by the project engineer, Saul Muñoz, P.E.
2. Requesting approval of Change Order No. 2 (C-18-199-02-12) with Texas Cordia Construction, LLC for the Hidalgo County Precinct #2- Regional Linear Park Project - Section 2 (from Ridge Road to Hall Acres Road) as recommended by the project engineer, Saul Muñoz, P.E.
G.
AI-72291
Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreement contract E-18-120-04-17 - Hidalgo County WIC - "Lease of Office City of Donna" with GBB Rentals, LTD under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded.
Attachments:
H.
AI-72213
Approval of the addition/deletion of the fuel cards/users including, but not limited to, the following:
1. Hidalgo County Election Department- add fuel card users
2. Hidalgo County Adult Probation - add fuel card users
3. Hidalgo County Budget & Management Department - delete fuel card
4. Hidalgo County Constable Pct 4 - delete fuel cards
1. Hidalgo County Election Department- add fuel card users
2. Hidalgo County Adult Probation - add fuel card users
3. Hidalgo County Budget & Management Department - delete fuel card
4. Hidalgo County Constable Pct 4 - delete fuel cards
Attachments:
I.
AI-72377
Approval of the addition/deletion of the fuel cards/users including,but not limited to, the following:
1. Hidalgo County Health & Human Services - add fuel card user
2. Hidalgo County Constable Pct 2 - add fuel card user
1. Hidalgo County Health & Human Services - add fuel card user
2. Hidalgo County Constable Pct 2 - add fuel card user
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of September, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 24, 2019.
Signed this 24th day of September 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of September, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Melissa S. Montalvo, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 24, 2019.
Signed this 24th day of September 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Melissa S. Montalvo, Deputy